9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio English Language Proficiency Assessment (OELPA)

2/6/2020

New! Domain Exemptions 

Domain exemptions must be marked in TIDE prior to the start of the test. Please see the TIDE User Guide for instructions on manually editing or uploading test settings. If domain exemptions are not marked in TIDE prior to starting to test, the domain will not be “exempt” in the test systems and all domain tests will appear for the student.
 

New! Family Reports 

The OELPA Family Reports will be shipped to districts and schools on June 8, 2020.
 

New! Test Administration Manual 

Both the Test Coordinator and Test Administration manuals should be reviewed prior to training test administrators for the spring 2020 OELPA administration. It is the responsibility of district test coordinators to ensure the OELPA is administered properly which includes regular training and monitoring of test administrators.
 
 
The Spring 2020 OELPA Test Coordinator Manual is posted in the portal. The manual covers important policies and procedures for districts and schools administering the OELPA online and/or on paper.
 
The Spring 2020 OELPA Test Administration Manual Online Test Only is posted in the portal and includes an overview of the administration process with screenshots and the online test directions the test administrator reads aloud to the students. Test administrators must read thoroughly prior to administering the OELPA. Please note the Directions for Administration Paper & Pencil Manual is not posted on the portal but will be included with the materials shipped to districts and schools.
 

Spring 2020 OELPA Pre-ID Window 

Students who have been identified as English learners must be registered in TIDE for the OELPA. District test coordinators will access “Ohio State Tests 2019-2020” administration in TIDE and mark the “Test eligibility: OELPA” field “O” for students testing online or “P” for students testing using paper. For more information, refer to the Pre-ID Guidance Document. All students, regardless of test mode, must be preidentified by March 27.
 
Districts that preidentified their students by Nov. 15 will receive printed Pre-ID labels on Jan. 20 with their on-time shipment of test materials.
 

New! Spring 2020 OELPA Paper Materials 

Districts that placed orders in TIDE by Nov. 15 had their materials delivered Jan. 20. Districts that preidentified their students by Nov. 15 received printed Pre-ID labels on Jan. 20.
 
TIDE will be open Jan. 21-March 25 for additional orders. All orders are subject to Department approval. Districts and schools must include a reason for the use of paper tests. The following are situations where students may be eligible for paper testing:
  1. A student who has the paper test listed as an accommodation documented in an IEP or 504 plan;
  2. Due to a student’s religious or cultural beliefs; or
  3. A district or school that lacks the required technology infrastructure to test all students online, including schools that:
    1. Are new to state testing and verify a lack of technology to test all students online; or
    2. Experience a change in the district’s or school’s technology system that impacts capacity to test all students online.
Please note that only students who must take the paper test for all four domains would be marked a “P” in the file layout and would have paper tests ordered.
 

Spring 2020 OELPA Test Window 

The 2019-2020 OELPA test window is Feb. 3-March 27. Please plan your calendar to allow testing within the test window. Waiting until the last week of the test window to administer the OELPA will jeopardize a student’s opportunity to test when unexpected incidents occur. There are no extensions to the OELPA test window.
 

Spring 2020 OELPA Pre-ID Window 

Students who have been identified as English learners must be registered in TIDE for the OELPA. District test coordinators will access “Ohio State Tests 2019-2020” administration in TIDE and mark the “Test eligibility: OELPA” field “O” for students testing online or “P” for students testing using paper. For more information, refer to the Pre-ID Guidance Document. All students, regardless of test mode, must be preidentified by March 27.
 
Districts that preidentified their students by Nov. 15 will receive printed Pre-ID labels on Jan. 20 with their on-time shipment of test materials.