9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

NEW! Ohio’s State Tests – English Language Arts, Mathematics, Science, Social Studies

1/11/2019

Fall 2018 

High School End-of-Course Test Administration 

Districts will schedule their 15-consecutive-school-day test administration Dec. 3-Jan. 11. Make-up testing must be completed within the district’s 15-consecutive-school-day window. The Important Dates page on the portal includes a summary of key dates.
 

NEW! Student Results Data Files 

District results for students who took the fall 2018 high school end-of-course tests online will be posted in the Online Reporting System (ORS) on Feb. 19. Students whose scorable documents were returned to DRC according to the instructions in the manual will be posted Feb. 25. Records that require discrepancy resolution will be reported after the records are resolved in TIDE.
 

Score Report Labels 

Districts that wish to receive a set of high school fall 2018 Ohio’s State Tests score report labels must access the Score Report Label Requests task in the Ohio’s State Tests 2018-2019 Administration in TIDE, select “Yes” and click save by Jan. 11. All districts automatically receive printed Family Reports. If your district does not want to receive score report labels, no action is required.
 

Group Oral Administration 

If your district is providing a group oral administration for the fall 2018 American Government or American History tests to students, the students need to have the “Group Oral Administration” flag turned to “On” in their Pre-ID record in TIDE. Please refer to Section 5.5 Group Oral Administration of the Ohio’s State Tests Administration Manual for more information.
 

Spring 2019 

NEW! Pre-ID Window and On-time Order Window 

Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. Refer to the Guidance Document for 2018-2019 Ohio Pre-ID files for more information.
 
Districts whose students are using paper tests and that wish to receive preprinted Pre-ID labels must submit their Pre-ID data in TIDE by Feb. 4 under the Ohio’s State Tests 2018-2019 Administration task.
 
Districts with students using paper for high school end-of-course English language arts, mathematics, science or social studies tests may submit their on-time orders in TIDE Jan. 29-Feb.4. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School EOC Spring 2019” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact info task. District test coordinators who wish to change their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809 to request a change.
 

NEW! Paper Materials Pick-Up Window 

Districts will enter pick-up date(s) for their scorable materials under the Supplemental Information task in TIDE Jan. 29-Feb.4 for each of the spring 2019 administrations. The date must be no later than one business day after the conclusion of the district’s 15- consecutive-school-day testing window for the English language arts tests and no more than one day after the district’s 15- consecutive-school-day test window for mathematics, science and social studies tests.
 

NEW! Preparing for the Spring 2019 Administration 

Districts should review and familiarize themselves with the following manuals, guidance documents and other resources available on the portal Resources webpage to prepare for a successful administration:
  • Administration Manuals & Guidance Documents – Test Administration Manual (includes: policies and procedures, Test Coordinator Checklists, Online Testing Highlights and Scripts and testing scenarios), Ohio’s Accessibility Manual and Planning Tools and the Supplemental Instructions for Paper Testing.
  • Online Systems Resources – TIDE Support Documents, ORS Support Documents, User Guides and Tutorials
  • Technology Resources – Online Systems Requirements, Technical Specifications Manual and Secure Browser Installation Manual