9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio English Language Proficiency Assessment (OELPA)

3/1/2018

OELPA Test Window

The 2018 OELPA test window is Feb. 5-March 30. Please plan your calendar to allow testing within the test window. Waiting until the last week of the test window to administer the OELPA will jeopardize a student’s opportunity to test when unexpected incidents occur. There are no extensions to the OELPA test window.
 
Please note the speaking test must be administered to one student with a test administrator in one room. The gym, with students in one corner or multiple corners, cannot be used for the speaking test. To administer the speaking test to a group of students is a security violation and the tests will be invalidated.
 
The 2018 OELPA results will be reported on May 14. The Family Reports are scheduled for June 8.
 

OELPA Test Window 2019 

The 2019 OELPA test window is Feb. 4-March 29. Please mark your calendar to allow testing within the test window. The 2019 OELPA results will be reported in May with the Family Reports scheduled for June.
 

Spring 2018 OELPA Paper Materials 

The on-time paper order window closed Nov. 17. Districts that placed their orders and uploaded student information by Nov. 17 received pre-printed pre-ID labels with their on-time materials order shipped in January.
 
Districts that missed the Nov. 13-17 window may order K-12 paper/pencil tests, K-1 writing paper supplement (used with the online test) and large print test booklets during the additional order window which closes on March 26. Please note the difference when ordering between the K-1 writing paper supplement and the K-12 paper tests.
 
Print-on-demand labels will be available for districts to manually add the students’ names. Braille must be ordered through the Ohio Help Desk ohhelpdesk@air.org or 877.231.7809.
 

Spring 2018 OELPA Pre-ID 

Students must be registered in TIDE to take the OELPA. The Pre-ID window is open until March 30 in TIDE under the Ohio’s State Tests 2017-2018 Administration task. Districts must Pre-ID their students who are participating in the OELPA. Remember to use the Student Pre-ID File Layout for the 2017-2018 school year.
 
Districts must ensure all participating students who are testing online have the appropriate OELPA mode field set to “O” and have the appropriate OELPA mode field set to “P” for paper.
 
All students, regardless of test mode, must be pre-identified no later than March 30.
 

Domain Exemptions 

Domain exemptions are available for the 2017-2018 school year on the Ohio English Language Proficiency Assessment (OELPA). Districts mark the domain exemption for each student through TIDE registration. The domain exemption must be marked prior to the start of the test. Please note the exempted test will appear in the list of available tests for the student. The test administrator must review the tests and only approve those tests that are not exempted. The student will see the exempted test if the test administrator approves the test. Please see the TIDE User Guide for instructions on manually editing or uploading test settings.
 
Districts may exempt students from no more than three of the four domains on the OELPA if the student’s disability is such that the student cannot participate in the stated domain per the individualized education program (IEP) or 504 plan with existing accommodations. Like accommodations, the domain exemption must be documented on the IEP or 504 plan to be allowed. For example, English learners with hearing impairments could be exempt from taking the listening domain test; a nonverbal English learner could be exempt from taking the speaking domain test. An English learner reading below grade level is still a reader and would not qualify for an exemption.
 
Students will receive an overall designation of Proficient if they receive 4’s and/or 5’s on all non-exempt domains. Students cannot receive an overall designation of Proficient if any domain is untested in the absence of a valid exemption or invalidated after testing.
 

Screener – Operational 

The state Screener will be available in school year 2018-2019. Training will be provided through Skype, WebEx and the manuals during the 2017-2018 school year. Each district will follow the same procedure as before for its screener choice in school year 2017-2018.