9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio’s State Tests – English Language Arts, Mathematics, Science, Social Studies

10/10/2018

Practice Tests for 2018-2019 

The Practice Test Site was updated for the 2018-2019 school year. These updates include additional items, including newly released items from the spring 2018 and fall 2017 administrations. Users also will notice an updated look and feel to the login pages, which mirror changes made to the login pages of the student testing site. Additionally, when selecting certain student settings on the Choose Settings login page that affect visual aspects of the site (e.g., Color Choice), the screen will update in real-time with those settings. This should make it easier to select student settings.
 
Special version practice materials are available. Districts may access large print practice tests for all grades and subjects on the Student Practice Resources page of the portal. Braille practice tests are available for students who are blind and read braille. Districts may request braille practice test materials for all grades and subjects by contacting the Assistive Technology and Accessible Educational Materials Center.
 

Writing Pilot 

The Ohio Department of Education invites all districts and schools to participate in an upcoming English Language Arts (ELA) Writing Pilot. The Ohio Department of Education, along with the American Institutes for Research (AIR), will be conducting the voluntary pilot Oct. 8-19. The pilot's purpose is to ensure that writing questions continue to be reliable measures of student ability following the adoption of Ohio’s revised English language arts standards. The pilot will include English language arts classes in grades 6-9, and ELA I and II at the high school level. Students will take the test of the previous year’s enrolled grade. For example, new seventh graders in fall 2016 will take the sixth-grade writing pilot. The time for administering the tests will be limited to up to 1 hour. This will be an online pilot only using existing systems. No paper forms will be available. Each student test will consist of one passage set with associated reading items and one writing prompt. 
 
By participating, you can help Ohio’s schools and students become better prepared for future test administrations. We need your support and will greatly appreciate your involvement. A fact sheet with important dates and instructions for administering the pilot can be found on the test portal.
 
Please contact the Ohio Help Desk at 1-877-231-7809 with questions.
 

Summer 2018 

High School End-of-Course Test Administration 

Rescores 

Districts will have an opportunity to submit rescore requests until Oct. 25. Review the Rescore and Verification Guidance document for instructions.
 
District test coordinators can submit rescore requests in TIDE if they believe a student’s score does not reflect expected student achievement. There is a $25 charge for processing each rescore request unless the rescore results in a score change.
 

Fall 2018 

High School End-of-Course Test Administration 

Districts will schedule their 15-consecutive-school-day test administrations Dec. 3-Jan. 11. Make-up testing must be completed within the district’s 15-consecutive-school-day window. The Important Dates page on the portal includes a summary of key dates.
 
Pre-ID Window
 
The Pre-ID window is open until Jan. 11 in TIDE under the Ohio’s State Tests 2018-2019 Administration task. Districts must Pre-ID their students who are participating in the fall 2018 administration. Remember to use the Student Pre-ID File Layout for the 2018-2019 school year.
 
Districts must ensure all participating students who are testing have the appropriate subject mode field set to “O” for online or “P” for paper. All students, regardless of test mode, must be pre-identified no later than Jan. 11.
 

Score Report Labels 

Districts that wish to receive a set of high school fall 2018 Ohio’s State Tests score report labels must access the Score Report Label Requests task in the Ohio’s State Tests 2018-2019 Administration in TIDE, select “Yes,” and click save by Jan. 11. All districts automatically receive printed Family Reports. If your district does not want to receive score report labels, no action is required.
 

Manuals 

The manuals for the fall 2018 Ohio’s State Tests administration are available for download from the Administration Manuals and Guidance Documents page of the portal. The Test Administration Manual (TAM) must be reviewed by test coordinators and test administrators prior to the fall 2018 administration. The TAM includes key information regarding scheduling, test security, student Pre-ID and test eligibility, staff responsibilities, test status requests and other important policies and procedures. This information is applicable to all fall 2018 test administrations, including students testing online and on paper.
 
The TAM also includes a series of appendices that can be downloaded as part of the TAM or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies and breach administrations. The appendices also include documents such as the Test Incident Guidance Document and Special Testing Scenarios Guidance Document. The appendices include a series of checklists, including the District Test Coordinator Checklist, Test Administrator Checklist, and the Online Testing Highlights and Script.
 
Districts with students testing on paper also must download and review the Supplemental Instructions for Paper Testing. The supplemental instructions cover policies and procedures specific to paper testing, such as important dates, distributing paper test materials, test-day procedures, oral scripts, returning test materials and more.
 

Materials 

Districts that placed orders in TIDE by Sept. 17 will have their materials delivered Nov. 26. TIDE will be open for additional orders Nov. 26-Jan. 9. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School EOC Fall 2018” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact Info task. District test coordinators who wish to update their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809.