9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio’s State Tests – English Language Arts, Mathematics, Science, Social Studies

9/11/2017

Spring 2017 

Discrepancy Resolution Window 

Districts will have an opportunity to resolve discrepant records in TIDE. District test coordinators must sign in to the “Ohio State Tests 2016-2017” administration of TIDE and check the Discrepancy Resolution task to resolve any records that require resolution. Review the guidance document for instructions. Districts must resolve all discrepant records through the summer. Unresolved records will not be reported.
 

Summer 2017 

Rescores and Verification Window 

Districts will have an opportunity to submit rescore and verification requests for high school end-of-course tests from Sept. 11-Oct. 26. Review the guidance document for instructions.
 
District test coordinators can submit rescore requests in TIDE if they believe the student’s score does not reflect expected student achievement. There is a $25 charge for processing rescore requests unless the rescore results in a score change. Before submitting a rescore request, district test coordinators are encouraged to check whether the student’s test needs to be resolved in the Discrepancy Resolution in TIDE. Rescore requests can only be processed for tests that contained hand-scored items. Refer to the guidance document for a list of eligible tests.
 
District test coordinators can submit verification requests if:
(1)   The district believes the student tested and did not receive a score; or
(2)   The district believes a score was incorrectly assigned to a student.
 
Verification requests only apply to students who took paper tests. Review the guidance document for instructions for submitting verification requests in TIDE.
 

Fall 2017 

Test Administration 

Districts will schedule their 10-day test administrations Dec. 4-Jan. 12. Make-up testing must be completed within the district’s 10-day window. The Important Dates page on the portal includes a summary of key dates.
 

Pre-ID Window 

The Pre-ID window is open until Jan. 12 in TIDE under the Ohio’s State Tests 2017-18 Administration task. Districts must Pre-ID their students that are participating in the fall 2017 administration. Remember to use the Student Pre-ID File Layout for the 2017-2018 school year.
 
Districts must ensure all participating students who are testing online have the appropriate subject mode field set to “O” for online.
 
Districts whose students are using paper tests and who wish to receive Pre-ID labels must submit their Pre-ID data in TIDE by Sept. 18 under the Ohio’s State Tests 2017-2018 Administration task. Districts must ensure all participating students who are using paper tests have the appropriate subject mode field set to “P” for paper.
 
All students, regardless of test mode, must be pre-identified no later than Jan. 12.
 

Paper Orders Window 

District authorized to administer high school paper tests may submit their on-time orders in TIDE Sept. 12-18. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School Fall 2017” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact Info task. District test coordinators who wish to update their shipping addresses must contact the Ohio Help desk at 1-877-231-7809 to request a change.
 
Districts will enter pick-up date(s) for their scorable materials under the Supplemental Service task during the TIDE window Sept. 12-18. This date must be no later than one business day after the conclusion of the district’s 10-day testing window.
 

Manuals 

The manuals for the fall 2017 Ohio’s State Tests administration are now available for download from the Administration Manuals and Guidance Documents page of the portal. The Test Administration Manual (TAM) must be reviewed by test coordinators and test administrators prior to the fall 2017 administration. The TAM includes key information regarding scheduling, test security, student Pre-ID and test eligibility, staff responsibilities, test status requests and other important policies and procedures. This information is applicable to all fall 2017 test administrations, including students testing online and on paper.
 
The TAM also includes a series of appendices that can be downloaded as part of the TAM or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies, and breach administrations. The appendix also includes guidance documents that were previously stand-alone documents, such as the Test Incident Guidance Document and Special Testing Scenarios Guidance Document. Lastly, the appendix includes a series of checklists, including the District Test Coordinator Checklist, Test Administrator Checklist and the Online Testing Highlights and Script.
 
Districts with students testing on paper must also download and review the Supplemental Instructions for Paper Testing. The supplemental instructions cover policies and procedures specific to paper testing, such as important dates, distributing paper test materials, test-day procedures, oral scripts, returning test materials and more.