K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

NEW! Ohio’s State Tests – English Language Arts, Mathematics, Science

8/13/2019

New! Release of Spring 2019 Ohio’s State Tests Items 

A release of items from the spring 2019 OST is now available on the portal. These items give educators insight into the kinds of questions students experience, and they are a useful tool to inform classroom instruction. Both teachers and parents may use this resource to help students know what to expect.
 
Included with each released item are the associated learning standard(s) and scoring rubric. Examples of student responses also are available to illustrate actual work and the corresponding points earned on the student examples.  

New! Updated Bilingual English/Spanish Version of Practice and Released Items 

A new English-Spanish bilingual version will be available for practice tests and released test questions for the OST mathematics and science tests. English language arts items are not translated.
Beginning with the 2019-2020 schoolyear, there is a new toggle function which allows students to switch between English and Spanish forms at the push of a button. This new function replaces the stacked format of the bilingual test. When toggling between languages, the testing system maintains all student responses, as well as the approximate place on the page.
 
Beginning with the fall 2019 test administration, the toggle function will be available for all bilingual test forms. To provide students an opportunity to use the new function, all practice tests and release test questions on all OST in mathematics and science will be updated to include the toggle and will be available for use on the portal at the end of August.
 

New! Practice Tests 

Newly released items from the spring 2019 tests now are available on the portal on the practice test site.
 

New! Special Version Practice Test Materials 

Special version practice test materials are available. Districts may access large-print practice tests for all grades and subjects on the Student Practice Resources page of the portal. Braille practice tests are available for students who require them. Districts may request braille practice test materials for all grades and subjects by contacting the Assistive Technology and Accessible Educational Materials Center.
 
New! Julie and Violetta License Expiring After Spring 2020 Testing
 
The license for the Julie or Violetta voice packs expires after May 2020. Districts will no longer be able to use the voice packs on devices on which they have been installed. Districts may use pre-installed voice packs on Windows 10 devices, which are of equivalent or better quality.
 
Districts should account for the expiration of the license when planning technology in 2020 and beyond. Students should be provided with opportunities to use the Practice Test Site to familiarize themselves with the pre-installed voice packs on the devices they will use for secure student testing.
 

Summer 2019 Grade 3 English Language Arts Administration 

New! Rescore and Verification Window 

Districts will have an opportunity to submit rescore and verification requests in TIDE until Oct. 10. Review the Rescores and Verifications Guidance document for instructions.
 
A district can submit rescore requests in TIDE if it believes a student’s score does not reflect expected student achievement. There is a $25 charge for processing rescore requests unless the rescore results in a score change.
 
A district can submit verification requests if the following applies:
(1)   The district believes the student tested and did not receive a score; or
(2)   The district believes a score was incorrectly assigned to a student (this verification type only applies to students who took paper tests). 

New! Discrepancy Resolution Window 

Districts will have an opportunity to resolve discrepant records in TIDE. District test coordinators must sign in to the “Ohio State Tests 2019-2020” administration of TIDE and check the Discrepancy Resolution Task to resolve any records that require resolution. Review the Discrepancy Resolution Guide for instructions. Districts must resolve all discrepant records. Unresolved records will not be reported. 

Summer 2019 Score Reporting 

District results for students who took the summer 2019 English language arts test online will be posted in the Online Reporting System (ORS) on Aug. 15.  Students whose grade 3 scorable test booklets were returned to DRC according the instructions in the manual will be posted Aug. 26. Records that require discrepancy resolution will be reported after the records are resolved in TIDE.
 

Fall 2019 Grade 3 English Language Arts Administration 

New! Test Administration 

Districts will schedule their five-consecutive school day test administration Oct. 21-Nov. 1. Make-up testing must be completed within the district’s five-consecutive school day window. The Important Dates page on the portal includes a summary of key dates. 

New! Pre-ID Window 

The Pre-ID window is available in TIDE under the Ohio’s State Tests 2019-2020 Administration task. Districts must Pre-ID their students who are participating in the fall 2019 administration. Remember to use the Student Pre-ID File Layout for the 2019-2020 school year.
 
Districts must ensure all participating students who are testing have the appropriate subject mode field set to “O” for online or “P” for paper. All students, regardless of test mode, must be preidentified no later than Nov. 1.
 
Districts whose students are using paper tests and who wish to receive printed Pre-ID labels must submit their Pre-ID data in TIDE by Aug. 26

New! On-Time Order Window 

The On-time Order window will be open in TIDE from Aug. 20-26. District test coordinators will place orders under the “Paper Orders Grade 3 ELA Fall 2019” Administration task in TIDE. All orders are subject to Department approval.
 
To access the Orders task, district test coordinators must:
  1. Confirm their contact information and shipping address under the Contact Info task.
    • Districts test coordinators who wish to update their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809 to request a change.
  2. Enter their pick-up date for scorable materials under the Supplemental Information task.
 
Note: The “Board Resolution – Grade 3 ELA Test Booklets” will be grayed out for all districts and cannot be edited. Districts that filed a board resolution with the Department to test on paper will receive one test booklet for each student preidentified in TIDE as of Aug. 26. The test booklet count showing is the number of students preidentified by the district as of the prior night. Failure to preidentify grade 3 students by Aug. 26, confirm contact information or indicate a pick-up date in TIDE will result in no material shipments for board resolution districts.
 
Online testing districts will order one scorable test booklet for each student testing with a paper accommodation on the “Accommodation – Grade 3 ELA Test Booklets” line of the order screen.
  • District test coordinators for Board Resolution Districts should only enter an order for “Accommodation – Grade 3 Test Booklets” for test administrators who will be administering a read aloud accommodation.
 
Large print and braille test booklets will be available to order in the on-time window. Reminder that these test booklets are nonscorable and student responses will need to be transcribed into a scorable test booklet as per instructions in the Fall 2019 Supplemental Instructions for Paper Testing. 

New! Score Report Labels 

The window for districts to request a set of grade 3 fall 2019 Ohio’s State Tests score report labels is Aug. 20-Nov. 1.  To request, the district test coordinator must access the Score Report Label Requests task in the Ohio State Tests 2019-2020 administration in TIDE, select “Yes” and click save. All districts automatically receive printed Family Reports.