K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

Ohio English Language Proficiency Assessment (OELPA)

5/31/2017

OELPA Results 

Reclassification Date
The OELPA results were posted on the Online Reporting System on May 15. The OELPA scores need to be reported separately from the reclassification but both need to be reported in EMIS. The collection for scores will close on July 14, 2017. The reclassification collection will close on July 28, 2017. If there are questions, please discuss with your EMIS coordinator.
 
There have been questions on the date to be listed in EMIS when a student is reclassified as no longer an English learner. There may be some confusion on a specific date due to last year’s very unusual timeline to report OELPA 2016 results. The first year of OELPA required standards to be set, which delayed the results. A specific date was given, Nov. 9-11, to make sure the results were reported before the 2017 reporting window opened. Giving a specific date for reclassification was very unusual and only done for the 2016 OELPA.
 
Family report
The printed OELPA Family Report will be sent to districts on June 9. There will be no electronic posting of the Family Report. There is a PDF of the individual student report posted on the ORS.
 
No score labels
There are no score labels for the OELPA.
 
Expired
The term “Expired” was listed for some individual student results. This was an error that AIR has corrected. If there are still any results listed as “Expired,” please contact the Ohio Help Desk 877.231.7809 or ohhelpdesk@air.org.
 
No rescores
There are no rescore or verification requests available for the OELPA.
 

Family Report Languages 

The translation templates for the OELPA Family Report have been posted on this page under the heading Resources. The templates are in Spanish, Somali, Arabic, Mandarin Chinese and Japanese. The Family Report which will be sent to the districts on June 9, may be translated into these languages. The district will need to add the student’s name and scores and change the date of the report.
 
Please note the Southwest Ohio Title III Consortium offers an OELPA Family Report in several additional language translations to the five language translations created by the Ohio Department of Education. While Title III funds were awarded to the consortium to create the translations, the Department was not involved in the creation of the additional language translations.
 

OELPA Test Window 2018 

The 2018 OELPA test window is Feb. 5 – March 30. Please plan your calendar for next year to allow testing within the test window. Waiting until the last week of the test window to administer the OELPA will jeopardize a student’s opportunity to test when unexpected incidents occur. There are no extensions to the OELPA test window.
 

Pilot Screener – Exit Survey Reminder language 

For those districts participating in the pilot screener, please remember that there is a required Exit Survey (see Appendix A in the Directions for Administration) for at least 50 percent of the screeners you administer. This survey takes only a few minutes to complete if you are using the Appendix A worksheet for notetaking during the screener administration. The screener pilot is a study process in which ELPA21 hopes to learn about student and test administrator experiences when administering the pilot so that the experience for the operational screener can be improved. 
 
At this point, none of the pilot test administrators have completed the required Exit Surveys, which then leads to the required Information Collection Survey (see Appendix B in the Directions for Administration) for any of the submitted screeners that have been administered. 
 

Screener Pilot 

The pilot test window has been extended in Ohio through June 28. The Directions for Administration (DFAs) for the screener pilot are located on the portal on the OELPA Resources page. Districts should contact Paula Mahaley at paula.mahaley@education.ohio.gov for information on participation in the screener pilot.
 
Screener – Operational
 
The state screener will be available in school year 2018-2019. Training will be provided through Skype, WebEx and the manuals. Districts will follow the same procedure as before for its screener choice in school year 2017-2018.
 

Exit Criteria 

Please note, the exit criteria for the OELPA is not connected to the exit criteria for the OTELA. The OTELA is no longer being administered. The OTELA scores are not to be used with OELPA.
 
Under OELPA, the English learner will exit the program when an overall level of Proficient has been attained. The overall Proficient means 4’s and 5’s on the four domains/tests (reading, speaking, writing and listening). For example, the levels could be 4455 or 4555 or 4444 or 5555 and so on. There are no “holding” levels or scores from one year to the next until a goal has been achieved. Each English learner’s status will be reviewed each year based on the OELPA results. An English learner this year and succeeding years will exit based only on the OELPA results.
 
The three overall performance levels are: Proficient, Emerging and Progressing. The performance levels are determined as follows:
  • Proficient means a student scored any combination of level 4’s and 5’s on the four tests – Exit;                       
  • Progressing means a student scored a combination of levels on the four tests that did not allow the student to be considered Proficient or Emerging – No exit; and
  • Emerging means a student scored any combination of level 1’s and 2’s on the four tests – No exit.