K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

OST, OELPA, AASCD and KRA

8/31/2018

Test Window Dates 2018 - 2019 

2018-2019 Ohio’s State Tests grades 3-8 

Fall 2018-Spring 2019
Ohio English Language Proficiency Screener         Aug. 1, 2018-June 28, 2019
 
Fall 2018
Kindergarten Readiness Assessment                     Two weeks prior to the first day of kindergarten-Nov. 1
 
Fall 2018
Grade 3 English language arts                                Oct. 22-Nov. 2
 
Spring 2019
Grades 3-8 English language arts                           March 25-April 26    
Grades 3-8 Mathematics, science                          April 1-May 10           
 
Summer 2019
Grade 3 English language arts                                July 8-12
 
Spring 2019 Ohio English Language Proficiency Assessment (OELPA)
Feb. 4-March 29
 
Spring 2019 Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD)
Operational                                                                Feb. 19-April 12
Independent Field Test (IFT)                                   April 15-May 31 

Requesting Exceptions to Online Testing –
Ohio’s State Tests and Ohio English Language Proficiency Assessment 

Ohio’s State Tests and the Ohio English Language Proficiency Assessment are online tests for all students, with some exceptions. The expectation is that all districts and schools will schedule time and provide technology appropriate for their local situations.
 
The following are situations where districts and schools may be eligible for paper testing:
  1. A district or school with students who will require the use of paper test forms as an accommodation documented in an IEP or 504 plan or due to a student’s religious beliefs; or
  2. A district or school that lacks the required technology infrastructure to test all students online, including schools that:
    1. Are new to state testing and verify a lack of technology to test all students online; or
    2. Experience a change in the district’s or school’s technology system that impacts capacity to test all students online.
Districts or schools with the above situations involving the limitation of technology should contact the Ohio Department of Education at statetests@education.ohio.gov to start the process of determining eligibility for an exception to online testing.
 
Note: Recently, Senate Bill 216 was signed into law. Starting in the 2019-2020 school year, the bill authorizes districts to request either paper or online state grade 3 English language arts and mathematics tests. The provisions in SB 216 do not take effect for the 2018-2019 school year. More information about this legislation and district requirements for the 2019-2020 school year will be shared later in the fall. 

District Student Results File Layout 2018-2019 

The layout for district student results data files for the 2018-2019 school year is available on the ORS Support Documents page of the portal. All changes to the layout from the prior year are indicated in red font. Please distribute this layout to all EMIS coordinators, data managers and information technology centers.

This layout will support the reporting of the following administrations:
  • OELPA spring 2019;
  • Ohio's State Tests fall 2018, spring 2019 and summer 2019;
  • AASCD spring 2019;
  • English Language Proficiency Screener 2018-2019.
IMPORTANT: The layout now includes fields for reporting writing item scores and condition codes. This update only applies to the fall 2018 Ohio’s State Tests administration and subsequent Ohio’s State Tests administrations. This data will not be available for prior administrations. Additionally, new fields have been added to report a re-tester flag for end of course subject tests. The re-tester flag will be captured via TIDE beginning with the spring 2019 Ohio’s State Tests administration. Therefore, this field will be present, but not populated in fall 2018 Ohio’s State Tests data files.
 
Directions for accessing district data files can be found in the Online Reporting System User Guide and the Downloading Data Files guidance document, both available on the ORS Support Documents

Secure Browsers for 2018-2019

The new secure browsers for desktop and laptop devices is available to download from the Ohio’s State Tests portal. For Windows and Mac devices this is version 10.3. For Linux devices this is version 10.4. This secure browser is the only version that can be used beginning Sept. 1. Older versions of the secure browser installed on desktop and laptop devices cannot be used for secure student testing after Sept. 1.
 
The AIR Secure Test App for mobile devices – Chromebooks, iPads and Androids – is new for 2018-2019. All three platforms will now use version 5. Similar to the desktop secure browser, only version 5 can be used for secure student testing after Sept. 1. Older versions of the secure test app cannot be used after Sept. 1.
 
Downloading the Secure Browser or App
The secure browsers and apps are available from the Secure Browsers page of the portal. Be sure to install the correct version of the secure browser or app for each device’s operating system. Detailed installation instructions are available in the Secure Browsers Installation Manual. Additional information about preparing your network and devices for online testing is available in the Technical Specifications Manual.
 
System Requirements
Lastly, please be sure to review the latest Online System Requirements and Long Term Support Plan for more information about supported operating systems, devices and browsers for Ohio’s online applications.
  • As noted in the Online System Requirements, several operating system versions have not yet been released by their respective manufacturers but are anticipated in fall 2018. Although AIR cannot guarantee support for these systems in 2018-2019, AIR will work to support them after the official release. Please note that new secure browser or app version may be required. Watch for future communication concerning the support of these after they are released.
 
The updated technical documentation is available on the Technology Coordinators page of the portal.
 
If you have any questions or concerns, please contact Kirk Ross at Kirk.Ross@education.ohio.gov

Pre-ID Layout for Ohio’s State Tests for 2018-2019 

The Department updated its Student Pre-Identification (Pre-ID) File Layout for the 2018-2019 school year. The layout collects student information for Ohio’s State Tests, the Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD), the Ohio English Language Proficiency Assessment (OELPA), the ELPA21 Screener and the Ohio Graduation Tests (OGT).
 
Please download a copy of the 2018-2019 Pre-ID layout for Ohio’s State Tests. The layout builds upon the 2017-2018 layout; changes to the layout are indicated in red font. Review the Guidance Document for 2018-2019 Ohio Pre-ID Files for details on the changes to the layout. Please share and work with your ITC and/or your district data service personnel as soon as possible in the preparation of the Pre-ID files.
 
The layout and guidance document are located on the TIDE Support Documents page of the portal. 

TIDE Resources 

The Test Information Distribution Engine, or >TIDE, opens for the 2018-2019 school year on Aug. 21. TIDE and the other testing systems provided by AIR contain secure student data, including demographic information and scores. To help better protect this secure data, several updates to the login system have been made for 2018-2019. Please review the TIDE User Guide for complete details. As in past years, all passwords have been reset and all users will be required to set up a new password according to the new guidelines before accessing any AIR testing system.
 
Several resources are available on the TIDE Support Documents page of the Ohio’s State Tests portal to help users complete tasks for the fall 2018 administration. These include:
• TIDE User Guide
• TIDE Tasks Summary for Test Coordinators
• TIDE Tutorials
• TIDE Tasks for Test Coordinators
• Pre-ID File Layout for 2018-2019
• Pre-ID Guidance Document
• Pre-ID Upload Templates
• TIDE User Management Guidance Document
• User Role Matrix 

Test Administrator Certification Course 

Users must have TIDE accounts to access the optional Test Administrator Certification Course. The “TA Certified” flag has been reset for 2018-2019. TIDE will track which users have completed the course, and test coordinators can view this information in the view/edit manage users task. 

Student Login Updates

To improve the student experience when logging in to the secure student testing site, the login pages have been refreshed for the 2018-2019 school year. These improvements are designed to
  • Make the process clearer and require fewer clicks, resulting in less time spent on login pages;
  • Reduce login time when resuming a paused test;
  • Reduce login errors and provide information to help resolve errors when there are login errors;
  • Make it easier to know if you are logging into an operational test or a practice test;
  • Help focus the student on key information.
 
The TA User Guide and the TA Certification Course have been updated with these changes. The practice test site also has received the same update to login pages. As always, the Department encourages students to use the practice test site to become familiar with the testing experience before taking any operational test.