K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

Ohio’s State Tests – English Language Arts, Mathematics, Science

8/31/2018

Practice Tests for 2018-2019 

Additional items have been added to the practice tests that are now live on the portal.  There also are newly released items from the spring 2018 tests.
 
Special version practice materials are available. Districts may access large print practice tests for all grades and subjects on the Student Practice Resources page of the portal. Braille practice tests are available for students who are blind and read braille. Districts may request braille practice test materials for all grades and subjects by contacting the Assistive Technology and Accessible Educational Materials Center. 

Summer 2018 Grade 3 English Language Arts Administration 

Student Results
District student results data files for summer 2018 for those students who tested are posted in the Online Reporting system.
 
Family Reports, and score report labels for those districts that made the request in TIDE by July 13, will be delivered Sept. 19.
 
Discrepancy Resolution Window
Districts will have an opportunity to resolve discrepant records in TIDE. District test coordinators must sign in to the “Ohio State Tests 2018-2019” administration of TIDE and check the Discrepancy Resolution Task to resolve any records that require resolution. Review the guidance document for instructions. Districts must resolve all discrepant records. Unresolved records will not be reported.
 
Rescores and Verifications
Districts will have an opportunity to submit rescore and verification requests until Oct. 4. Review the guidance document for instructions.
 
Districts test coordinators can submit rescore requests in TIDE if they believe the student’s score does not reflect expected student achievement. There is a $25 charge for processing each rescore request unless the rescore results in a score change.
 
Districts test coordinators can submit verification requests if (1) the district believes the student tested and did not receive a score, or (2) the district believes a score was incorrectly assigned to a student. Review the guidance document for instructions for submitting verification requests. 

Fall 2018 Grade 3 English Language Arts Administration 

Test Administration 

Districts will schedule their 5-consecutive school day test administrations Oct. 22-Nov. 2. Make-up testing must be completed within the district’s 5-consecutive school day window. The Important Dates page on the portal includes a summary of key dates. 

Pre-ID Window 

The Pre-ID window is open until Nov. 2 in TIDE under the Ohio’s State Tests 2018-2019 Administration task. Districts must Pre-ID their students who are participating in the fall 2018 administration. Remember to use the Student Pre-ID File Layout for the 2018-2019 school year.
 
Districts must ensure all participating students who are testing have the appropriate subject mode field set to “O” for online or “P” for paper. All students, regardless of test mode, must be pre-identified no later than Nov. 2. 

Materials

Districts that placed orders in TIDE by Aug. 27 will have their materials delivered Oct. 15. TIDE will be open Oct. 15-31 to place additional orders. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders Grade 3 ELA Fall 2018” administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact Info task. District test coordinators who wish to update their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809 to request a change. 

Score Report Labels

Districts that wish to receive a set of grade 3 fall 2018 Ohio’s State Tests score report labels must access the Score Report Label Requests task in the Ohio’s State Tests 2018-2019 administration in TIDE, select “Yes” and click save by Nov. 2. All districts automatically receive printed Family Reports. If your district does not want to receive score report labels, no action is required. 

Manuals

The manuals for the fall 2018 Ohio’s State Tests administration are available for download from the Administration Manuals and Guidance Documents page of the portal. The Test Administration Manual (TAM) must be reviewed by test coordinators and test administrators prior to the fall 2018 administration. The TAM includes key information regarding scheduling, test security, student Pre-ID and test eligibility, staff responsibilities, test status requests and other important policies and procedures. This information is applicable to all fall 2018 test administrations, including students testing online and on paper.
 
The TAM also includes a series of appendices that can be downloaded as part of the TAM or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies and breach administrations. The appendices also include documents such as the Test Incident Guidance Document and Special Testing Scenarios Guidance Document. Lastly, the appendices include a series of checklists, including the District Test Coordinator Checklist, Test Administrator Checklist and the Online Testing Highlights and Script.
 
Districts with students testing on paper also must download and review the Supplemental Instructions for Paper Testing. The supplemental instructions cover policies and procedures specific to paper testing, such as important dates, distributing paper test materials, test-day procedures, oral scripts, returning test materials and more.