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If you need to change your community school name, address, grades, assignment of contract, etc., below is a list of rationales that would require a modification to a community school’s original contract and the necessary documents to process the requested modification.
A Governing Authority Resolution is needed for all contract modification requests.
Assignment of Contract
- Copy of School’s Governing Authority Resolution verifying change in sponsorship
- Signatures approving assignment from the original sponsor
- Signatures approving assignment from the new sponsor (This can take the form of separate letters from each sponsor, or a joint signature page)
Change of Name
- Sponsor approval i.e., email, letter, etc.
- Copy of School’s Governing Authority Resolution approving name change
- W-9 with new name - sponsor submits to Shared Services and sends copy to OCS to update OEDSR
- Letter on letterhead with explanation of name change - sponsor submits to Shared Services and sends copy to OCS to update OEDSR
- Copy of Secretary of State’s Certification (form 1702) or Articles of Incorporation with name change
- Vendor Information Form - sponsor submits to Shared Services and sends copy to OCS to update OEDSR
Adding an Annex
- Copy of a signed and dated school Governing Authority Resolution or Board Minutes verifying the change of location
- Copy of a signed and dated communication on the sponsor's letterhead or Sponsor Resolution or Board Minutes indicating agreement with the change
- Sponsor Assurances for the new facility (at least ten business days prior to the school's opening; if the facility change coincides with a new school year; or prior to instructing students in the new facility; if the change happens after the school has begun)
- OCS will update OEDSR
Change of Location
- Copy of School’s Governing Authority Resolution verifying the change of location including the new address
- Sponsor Assurances for the new facility (at least ten business days prior to the school’s opening, if the facility change coincides with a new school year, or prior to instructing students in the new facility if the change happens after the school year has begun)
- Vendor Information Form - sponsor submits to Shared Services and sends copy to OCS to update OEDSR
- Letter of explanation on letterhead for change of address - sponsor submits to Shared Services and sends copy to OCS to update OEDSR
Academic Calendar/Hours
- Copy of the School’s Governing Authority Resolution verifying calendar/hours change
- Revised Education Plan - Calendar/Schedule/Hours Section
- Revised Financial Plan and Financial Summary Plan (FSP), if the change impacts funding
- Updated SOES Profile (Link to School Options Enrollment System)
Adding Grade(s)
- Copy of School’s Governing Authority Resolution
- Revised Education Plan, Curriculum, Instructional Delivery, Characteristic of Students Section, Projected Student Enrollment Chart
- Pupil performance and exit goals
- Updated state mandated tests (e.g., proficiency, achievement, OGT)
- Revised Financial Plan and Financial Summary Plan (FSP)
- Accountability Plan
Enrollment Area
- Copy of School’s Governing Authority Resolution
- Revised Educational Plan-Attendance Area Section
- Revised Financial Plan if enrollment increased as a result of the change in enrollment area
- Revised Governance Plan-Admission Standards, including Lottery Language for admission
Governing Authority - Composition Change
- Copy of School’s Governing Authority Resolution to revise Governance Plan
- Names of added or deleted members, if applicable
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