Fiscal Year 2022 Changes

Fiscal Year 2022 Changes

Basic information about both potential Fiscal Year 2022 EMIS changes and scheduled Fiscal Year 2022 EMIS changes are available in the table below. Release information also is included when available. The changes are listed in numerical order, starting with the most recently requested change. Note that releases are scheduled for every other Thursday, and this page is updated on a regular basis.

Ohio law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final.”

Changes that are open for public comment can be identified in the table below by a short title in red font. These changes also include the relevant comment and review dates and attachments with the details of the changes. To submit comments about a change, use the email link listed for that change. Each email link is unique to the particular change. Please do not include comments for multiple changes in a single email.

Date last updated: Thursday, July 22, 2021

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change

22-66

Graduate and Student
Sep #2

Additional alternative competency program codes

Currently, program code 520100: Alternative Competency College Credit Plus Requirement Met is available. However, students are able to use this alternative for only English or only math. This change modifies the current program code and adds two additional program codes.

This change is subject to the 90-day comment and review process. Public comment: June 14 – July 13, 2021

EMIS response to comments: July 14 – Aug. 12, 2021
Public review: Aug. 13 – Sept. 11, 2021
Change final: Sept. 14, 2021

Process improvement





No public comments received

 

22-65

Student
Sep #1

Include reporting guidance for graduation-related seals

This change is to add reporting guidance for the graduation-related programs codes, including the "plan to earn" codes, to Section 2.9.

This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Clarification




No public comments received

22-64

Graduate and Student
Sep #1

Adds and updates CORE area code values on the GC Record

This change updates Core Area codes on the Student Graduation–Core Summary (GC) Record to better track all options for meeting credit requirements for graduation. It also updates a few codes.


This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement

 



Public comments
received

22-63

Assessment
Sep #1

Add Advanced Placement and International Baccalaureate assessment area codes related to graduation seals

This change adds Advanced Placement and International Baccalaureate assessment codes that are needed to track completion of graduation seals. It also updates the names of two IB assessment codes.


This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement





No public comments received

22-62

Student
Sep #1

Update outdated references in Section 2.14

This change updates Assessment Type Code option Ohio Graduation Test to High School Alternate Assessment and removes Assessment Area option W-writing.
 

This change is subject to the 90-day comment and review process.

Public comment: June 9 – July 8, 2021

EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021

State law




No public comments received

22-61

Student
Sep #1

Acceleration reporting for transfer students

There has been confusion regarding the reporting of acceleration records for students who are accelerated in one district and then transfer to another district. This EMIS Manual change clarifies this reporting.
 

This change is subject to the 90-day comment and review process.

Public comment: June 9 – July 8, 2021

EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021

Clarification





No public comments received

22-60

Student
Sep #1
 

Clarify language regarding DN Assessment Group

This change makes the Assessment Group attributes required reporting.

This change is subject to the 90-day comment and review process.

Public comment: June 9 – July 8, 2021

EMIS response to comments: July 9 – Aug. 7, 2021
Public review: Aug. 8 – Sept. 6, 2021
Change final: Sept. 7, 2021

Clarification



No public comments received

22-54

Student
Sep #1

Delete OGT references in FN Record

Removes references to the Ohio Graduation Test on the table on Page 13 of Section 2.6 of the Manual. The Ohio Graduation Test is no longer a testing pathway within the scope of K-12 education. Within the same table, updates references to "Next Gen" to "Ohio's State Tests."

This change is subject to the 90-day comment and review process.

Public comment: June 1 – 30, 2021

EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021

Clarification






Public comments
received
22-53
Student
Jul #2
Completed
Retention reporting. Fixes an error in the expected list that prevents districts from reporting retention data for third grade students who withdrew from school on the last day of the prior school year or over the summer, as otherwise expected/required.

First posted: 4/19/21
Last updated: 6/8/21
Completed: 7/2/21
Correction

22-50

Student
Sep #1

Update Career Technical Education student program codes

Removes program code 305008 - Jobs for Ohio’s Graduates (JOG). Updates name of program code 410007 from "Future Educators of America (FEA)" to "Educators Rising."

This change is subject to the 90-day comment and review process.

Public comment: June 1 – 30, 2021

EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021

Process improvement




No public comments received

 

22-49
March D
Unscheduled
Add ICAC-001 to March (D) Collection. Adds the ICAC-001 report to the March (D) Collection so that districts reporting credentials in March (D) will receive the conflict report.

First posted: 4/2/21
Last updated:
Completed: 
Process improvement
22-47
Assessment
Sep #2
Add subject code 170345 to J6 pathway. Adds subject code 170345 to the J6 pathway starting with the FY22 Matrix. The course hours and curriculum codes will mirror the course in other pathways.

First posted: 4/2/21
Last updated: 6/28/21
Completed: 
Policy change

22-45

Staff/Course
Sep #1

Updates to computer science subject codes

As required by Ohio law, the Department's Office of Learning and Instructional Strategies requested a number of changes to the computer science subject codes in the EMIS Manual and to the certification/licensure checks.

This change is subject to the 90-day comment and review process.

Public comment: June 1 – 30, 2021

EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021

New state law





No public comments received

22-43

Staff/Course
Jul #1
Completed

Update terminology for Early Childhood Education Qualification Element

Updates terminology in the definition for CI225 (Early Childhood Education Qualification Element) align with current language involving the Early Childhood Education grant.
See EMIS Manual Section 3.3

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

Documentation clarification




Public comments
received

22-40

Student
Sep #1

Revisions to education delivery model attributes

Updates to education delivery model attributes based on first year collecting this data.


This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement



No public comments received

22-38

Staff/Course
Jul #1
Completed

(b) Sep #2

Report earned credits in Initial Staff and Course (L) Collection

(a) Documentation
Begin collecting GN150 and GN152 during the Initial Staff and Course (L) Collection for use on the Progress Towards Graduation reports and, assuming continued legislative authorization, the e-school funding pilot. Will also enable determination of Career Technical Education course completion via credit earlier in the school year.
See EMIS Manual Section 4.4

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021


(b) Technical updates

Last updated:
Completed:

Process improvement






Public comments received

22-37

Student
(a) Jul #1
Completed

(b) Aug #1

Add existing graduation related items to all main student collections

(a) Documentation
Begin collection of the following elements in all main student collections for use in the Progress Towards Graduation reports—some are currently only collected in the Graduate (G) Collection; others are collected in student collections, but not the initial student collections—FN240, FN250, FN260, FN300, Program Codes (GQ) for Work Based Learning.
See EMIS Manual Sections 2.6 and 2.9

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021


(b) Technical updates

Last updated:
Completed:

Process improvement






Public comments received

22-35

Student
Sep #1

Revisions to connectivity and hardware program codes guidance

Updates to connectivity and hardware program codes reporting guidance based on first year collecting this data.


This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement



No public comments received

22-34

Student
Sep #1

Earlier data collection

Several changes were made during FY21 to begin collection of data needed for the Statewide Longitudinal Data Systems Project 3 Progress Towards Graduation and Early Warning System components. The Graduation Alternative Competency Seals were not included in reporting at the start of the FY21 school year. Since the systems will be deployed from early FY22 on, these seals are now being added to the earlier collections.

This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement

 






No public comments received

22-33

Student
Sep #1

Glucagon collection

Per House Bill 231, several sections of code were modified to require the Department to collect information on Glucagon procurement and use in schools. Attributes will be added to the DN Record to collect this information.

This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

New state law

 




No public comments received

22-31

Student
Jul #1
Completed

Immigrant and English learner EMIS Manual changes

Replaces “Limited English Proficiency” with “English Learner,” and updates language and reporting instructions involving related program codes and the Limited English Proficiency Status Element.
See EMIS Manual Sections 2.5 and 2.9

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

Documentation clarification





Public comments received

22-30

Student
Sep #1

Reading Improvement and Monitoring Plan code changes

This change deletes current Reading Improvement and Monitoring Plan (RIMP) program codes and adds several new codes.


This change is subject to the 90-day comment and review process.

Public comment: June 1 – 30, 2021

EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021

Policy change




Public comments received

22-28

Staff/Course
(a) Jul #1
Completed

(b) Sep #2

Data science foundations

(a) Documentation
The following subject code is being added to the mathematics section of EMIS Manual Section 4.7:
  • 119980--Data Science Foundations
See EMIS Manual Section 4.7

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021


(b) Technical updates

Last updated:
Completed:

Policy change






Public comments received

22-27

Student
Jul #1
Completed

FY22 Retention Collection

This change updates the special COVID section of the EMIS Manual per HB 409, which allows for flexibility around the retention/promotion of third grade students at the end of the 2020-2021 school year (the retention data that will be reported in the FY22 Retention – Grade 3 Only Collection opening in July 2021).
See EMIS Manual Special Section

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

State law







Public comments received

22-25

Assessment
Jul #1
Completed

FY22 industry-recognized credentials

FY22 Industry Credential additions, removals, and name changes.
See EMIS Manual Section 2.8.1

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

Policy change




No public comments received

22-24

Student
Jul #1
Completed

Initial Individualized Education Program Eye Examination attribute group

To reduce the reporting burden for districts and community schools, this change reduces the data reported for the Initial Eye Examination Group on the Organization – General Information (DN) Record. Beginning in FY22, the only data collected will be that required by ORC 3323.19.
See EMIS Manual Section 5.3

This change was subject to the 90-day comment and review process.

Public Comment: April 2 – May 1, 2021
EMIS Response to Comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

Policy change








Public comments received

22-19

March D
Sep #1

Eliminate GV Record elements no longer needed

A number of elements produced in the GV Record are no longer needed. This change deletes the unneeded elements.

This change is subject to the 90-day comment and review process.

Public comment: June 11 – July 10, 2021

EMIS response to comments: July 11 – Aug. 9, 2021
Public review: Aug. 10 – Sept. 8, 2021
Change final: Sept. 9, 2021

Process improvement

 


No public comments received

22-17

Student
Sep #1

Make homeschool data required reporting

Homeschool numbers (STUHOMESCL attribute on the DN Record) are posted on the Department website, this change makes this attribute required reporting for traditional districts beginning in FY22.

This change is subject to the 90-day comment and review process.

Public comment: June 1 – 30, 2021

EMIS response to comments: July 1 – 30, 2021
Public review: July 31 – Aug. 29, 2021
Change final: Aug. 30, 2021

Process improvement

 



No public comments received

22-14

Student
Jul #1
Completed

Update definition for Disability Condition element

This change clarifies when a disability status code is set or reported for a student.
See EMIS Manual Section 2.5

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

Documentation clarification




No public comments received

22-13
Student
Unscheduled
Add CTAC-102 and -103 reports to Initial Staff and Course (L) Collection. Changes 21-105 and 21-106 added these reports to the Final Staff and Course (L) Collection. This change adds them to the Initial Staff and Course (L) Collection starting in FY22.

First posted: 4/2/21
Last updated: 5/20/21
Completed: 
Process improvement
22-10
Staff/Course
May #2
Completed
Open Student Course Grade Collection earlier in the fall. This fall, the Progress Towards Graduation and Early Warning System are planned to be operational. To ensure that all relevant data can be updated by districts, this change moves the open date for the Student Course Grade Collection to match the open date for the Initial Staff and Course Collection.
See the FY22 EMIS Data Collection Calendar

First posted: 11/16/20
Completed: 5/18/21
Process improvement

22-9

Student
(a) Jul #1
Completed

(b) Aug #1

Collect graduation-related seals in the Beginning of Year Student (S)
Collections

(a) Documentation
For FY21, these were only required in the second half of the year. Once the Progress Towards Graduation Reports are available to districts, they will need to be able to report updates to these program codes during the full school year. This includes both the graduation seals and the biliteracy seal.
See EMIS Manual Section 2.9

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021


(b) Technical updates

Last updated:
Completed:

Process improvement







Public comments received

22-8
Assessment
Unscheduled
Add DN attribute for First Day TestWwindow to Assessment Missing reports (21-68(b)). This is related to EMIS changes 20-94 and 21-68. The DN attributes collected need to be incorporated into the associated Assessment Missing reports. This change applies the update for Spring 3-8 and Spring End of Course.

First posted: 11/16/20
Last updated:
Completed: 
Process improvement

22-4

Assessment, March Follow-Up
Jul #1
Completed

Remove GY reporting from 2021 March (D) Collection

With the transition to Perkins V, technical skill attainment will no longer be based on the March (D) population. As a result, there is no longer a need to collect GY assessment records during March (D).
See EMIS Manual Section 2.8

This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021

New federal law





Public comments received

22-3

Assessment, Staff/Course
(a) Jul #1
Completed

(b) Sep #2
 

FY22 Career Technical Education course and assessment matrix changes

(a): Documentation
  • Subject codes and aligned assessments to be removed:
    • 172602/LCL2 - Cosmetology
    • 172605/LCL5 - Family and Community Services
  • Program of Concentration to be removed:
    • M2 - Family and Community Services
  • The following course is being added to the JM program:
    • Course Title: Integrated Behavioral Health
    • Subject Code: 072066
    • Curriculum Codes & Hours: VT/120-280; VP/280; V3/60-28
    • Grade level: 7-12
    • WFD Type: PC
    • CTSO: SkillsUSA or HOSA
    • Aligned GY assessment subject code: EFV6
  • The following course is being removed from the M1 program; it will remain active in the M0 program.
    • 172600 - Human Services
  • See EMIS Manual Sections 2.6, 2.8.1, and 4.7
This change was subject to the 90-day comment and review process.

Public comment: April 2 – May 1, 2021
EMIS response to comments: May 2 – 31, 2021
Public review: June 1 – 30, 2021
Change final: July 1, 2021


(b): Technical updates

Last updated:
Completed:

Policy change























No public comments received

22-1
Staff/Course
Unscheduled
Reverse COVID-related temporary license Teacher Licensure Course Status Report change. HB 197 allowed the Department to issue temporary versions of licenses, which were treated as full licenses in FY21 only. This change reverses EMIS change 21-45.

First posted: 11/16/20
Last updated:
Completed:
State law
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Last Modified: 7/23/2021 10:34:58 AM