Fiscal Year 2023 Changes

Fiscal Year 2023 Changes

Basic information about both potential Fiscal Year 2023 EMIS changes and scheduled Fiscal Year 2023 EMIS changes are available in the table below. Release information also is included when available. The changes are listed in numerical order, starting with the most recently requested change. Note that releases are scheduled for every other Thursday, and this page is updated on a regular basis.
 
Ohio law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final.”

Changes that are open for public comment can be identified in the table below by a short title in red font. These changes also include the relevant comment and review dates and attachments with the details of the changes. To submit comments about a change, use the email link listed for that change. Each email link is unique to the particular change. Please do not include comments for multiple changes in a single email.

Date last updated: Monday, Nov. 15, 2021

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change

23-24

Graduate, Staff/Course, Student

New grad requirement for financial literacy

This change adds a new option to the core area codes and the subject area for credit. A new law adds a half credit of financial literacy to graduation requirements. This change adds that option to both the core area codes and the subject area for credit codes.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

State law

23-21

Graduate, Staff/Course, Student

Align core area code options and subject area for credit options

This change aligns the Subject Area for Credit options in EMIS Manual Section 4.2 with the CORE Area Code options in EMIS Manual Section 2.15.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: Nov. 11 – Dec. 10
EMIS response to comments: Dec. 11 – Jan. 9
Public review: Jan. 10 – Feb. 8
Change final: Feb. 9

Correction

23-19

Staff/Course, Assessment, Student

FY23 CTE program matrix changes

This change makes several updates to the CTE Matrix. It adds five new subject codes, modifies the name of one subject code, and deletes six subject codes; adds programs of concentration; and adds assessment area codes.


This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: Nov. 11 – Dec. 10
EMIS response to comments: Dec. 11 – Jan. 9
Public review: Jan. 10 – Feb. 8
Change final: Feb. 9

Policy



 

23-18

Student

Update withdrawal code 47

This change updates the description for this code in EMIS Manual Section 2.4 to clarify that it is not only valid for students in grade 8.

This change will be subject to the 90-day comment and review process.
 
  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Correction

23-17

Assessment

Remove CTE technical assessments

This change removes two assessment codes. The codes were assigned in error; the related subject codes never had an assessment.

This change will be subject to the 90-day comment and review process.
 
  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Correction

23-14

Assessment

WorkKeys administration change

This change updates EMIS Manual Section 2.8, page 10, under the WorkKeys Assessment section. The update to the language reflects that there are no longer two different versions of this assessment.

This change will be subject to the 90-day comment and review process.
 
  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Correction

23-13

Assessment

Update table 5 in EMIS Manual Section 2.8

This change updates the valid Score Not Reported (SNR) Options for Each Assessment Type table. "Only used for 14TP Assessment Area" should be removed for SNR option F.

Other CTE related changes to SNR options may be added to this change.

This change will be subject to the 90-day comment and review process.
 
  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Policy change

23-11

Student

Collect epinephrine information

This change adds Medical Group attributes to the DN Record to collect information about epinephrine. See ORC 3313.7110(F).

This change will be subject to the 90-day comment and review process.
 
  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

State law

23-10

Student

Collect diabetes information

This change adds Medical Group attributes to the DN Record to collect information about diabetes. See ORC 3313.7112(K).
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

State law

23-9

Student

Collect Inhaler information

This change adds Medical Group attributes to the DN Record to collect information about inhalers. See ORC 3313.7113(G).
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

State law

23-8

Staff/Course
 

Improvements to Student Course Grade (FR) Record reporting instructions

This change updates EMIS Manual Section 4.8 based on first year of reporting.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Clarification

23-7

Student

REmoves assessment area code option PHYS

This change removes Assessment Area PHYS from EMIS Manual Section 2.8.1: Assessment Area Codes and Section 2.14: Student Special Education Graduation Requirements (FE) Record. Only students in the class of 2018 were eligible for this test; these students aged out of K-12 education after the 2021–2022 school year.


This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

State law

23-4

Student

Update retention element options

This change updates the Retention Element options based on the updated retention reporting: this is now collected only for grade 3 students. (This was change 21-49.)


This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD

Process improvement
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Last Modified: 11/15/2021 10:07:41 AM