Change #
Data Set
Release/
Status |
Short Title and Description |
Reason for Change |
23-152
Student
Jun #1
|
Update to FLUP-004 Report. This change removes the GRAD_POSTSEC_EDUC_STATUS_CODE column from the (FLUP-004) Grad Follow-Up Value Report.
First posted: 5/31/23
Last updated:
Completed: |
Process improvement |
23-147
Student
Apr #2 |
Add scholarship students to report. This change adds Autism and Jon Peterson Scholarship students to the (ENRL-001) Resident Students Educated Elsewhere Report.
First posted: 4/24/23
Last updated:
Completed: |
Process improvement |
23-136
Student
Dec 22
Completed |
Correct element name in EMIS Manual Section 2.5. In FY17, change 46132 uncoupled Homeless Status and Unaccompanied Youth in EMIS Manual Section 2.5 Student Attributes - Effective Date (FD) Record. The element name in both the Required Elements table and the file layout was not updated at that time. This change corrects that.
First posted: 12/22/22
Completed: 12/22/22 |
Correction |
|
23-134
Student
May #1
Completed |
Disability Condition option 16 update
House Bill 554 makes updates to ORC 3323.01 regarding the reporting of Disability Condition option 16-Developmental Delay. This legislation changes the age range for which option 16 can be reported. See House Bill 554 and Ohio law for details.
This change was subject to the 90-day comment and review process.
Public comment: February 2 – March 3
EMIS response to comments: March 4 – April 2
Public review: April 3 – May 2
Change final: May 3, 2023
|
State law
No public comments received |
23-133
Student
Dec #3
Completed |
New validation check. This change adds a new validation check on the Student Standing (FS) Record. The new check will ensure that when Sent Reason 2 = PS, the district relationship must be "1" in order to ensure the district receives funding. This aligns with a check already in place for Sent Reason 1.
First posted: 11/28/22
Last updated: 2/1/23, 12/13/22
Completed: 1/3/23 |
Process improvement |
23-131
Student
Jan #1
Completed |
New check on student manifests. This change adds a warning check for situations where a district reports a Fiscal Year that Student Began Ninth Grade that is not equal to 0000 for a student in a grade level lower than 9th grade on the Student Attributes—No Date (FN) Record.
First posted: 11/28/22
Last updated: 2/1/23
Completed: 1/3/23 |
Process improvement |
23-129
Assessment, Staff/Course, Graduate
May #2 |
CTAG credit eligibility report. This change creates a Level 2 report that lists students eligible for CTAG credit . The report would allow LEAs to potentially follow up with students to determine if CTAG credit was transcripted by a post-secondary institution.
First posted: 10/18/22
Last updated: 2/28/23, 12/13/22
Completed: |
State law |
23-126
Staff/Course
Jan #2
Completed |
Automate TLC Status report checks for SB3 flexibility. SB3 (passed March 2017) extended some flexibility to districts that meet certain report card benchmarks. One area of flexibility is the proper cert checks for the Teacher Licensure Course Status report. Teachers in these districts may teach courses beyond the limits of their credentials, within certain guidelines. In prior years, this flexibility was applied to the TLC Status report manually. This change automates the process so that districts will see the flexibility reflected on their reports prior to the close of the Initial Staff and Course Collection.
First posted: 11/28/22
Last updated: 2/1/23
Completed: 1/25/23 |
Process improvement |
23-121
Financial
Aug #2
Completed |
Scientific notation query fix. ITCs reported an issue where a SIF Extended Element (Bank Code) allows for "E" as a code; however, the scientific notation query incorrectly converts it. This change corrects this issue.
First posted: 8/29/22
Completed: 8/26/22 |
Correction |
23-117
Staff/Course
Nov #1
Completed |
Remove building of Staff Course (CU) Record from Course Master (CN) Record. EMIS programming at the Department creates a CU Record from the relevant CN Record when a CU Record is not reported by the district. This is old code that is no longer needed. Removing the code will stop the erroneous creation of CU Records, which can lead to reporting issues. This change does not impact reporting. It is being included here so that software vendors are aware of the change and can plan accordingly if this in any way impacts their programs.
First posted: 9/12/22
Completed: 11/2/22 |
Process improvement |
23-116
Student
Jul #2
Completed |
Reporting by organization table correction. This table was added to EMIS Manual Section 5.3 per change 21-59. C_STUEEPOL was incorrectly marked to be reported by traditional districts. This change corrects this table to match the required collections table and the reporting guidance within the section: this attribute is only reported by community schools.
First posted: 7/28/22
Completed: 7/28/22 |
Correction |
23-114
Staff/Course
Oct #2
Completed |
New result code for Student Course Grade Missing report. This change adds an additional result code to the Student Course Grade Missing report to indicate that a student has dropped out of a course prior to the end of the course.
First posted: 8/15/22
Last updated: 10/18/22
Completed: 10/19/22 |
Process improvement |
23-113
Student
Jan #1
Completed |
Update to WKC report. This change removes preschool from the Where Kids Count (WKC) report. This report is used for the report cards, which do not include preschoolers; therefore districts do not need to correct Majority of Attendance IRN reporting for preschoolers. The Manual will be updated accordingly in FY24.
First posted: 11/28/22
Last updated: 2/1/23, 12/14/22
Completed: 1/3/23 |
Clarification |
23-112
Student
Sep #1
Completed |
New validation check for PS students. This change adds a warning for PS students who are reported as JPSN Scholarship students. This scholarship is only for students in K-12.
First posted: 8/15/22
Completed: 8/25/22 |
Process improvement |
23-111
Student
Jul #2
Completed |
Eye exam attribute reporting correction. EYENRCCNT2–EYENRCCNT8 were deleted with change 21-59. However, one line of reporting guidance was inadvertently left in EMIS Manual Section 5.3. This change corrects that error by deleting that guidance.
First posted: 7/28/22
Completed: 7/28/22 |
Correction |
23-109
Student
Jun #1 |
New Follow-Up Report. This change adds the (FLUP-005) SWD Exiting Student Follow Up Values Report to the Exiting Student Follow-Up Collection.
First posted: 5/31/23
Last updated:
Completed: |
Process improvement |
23-106
Student
Mar #1 |
Student lists for follow-up collection. This change creates the student lists for districts for the Exiting Student Follow-Up (FW) Collection.
First posted: 8/23/22
Last updated: 2/8/23, 2/1/23, 12/13/22, 10/18/22
Completed: |
State law, process improvement |
23-103
Student
Oct #2
Completed |
Update FTE daily summary report (was 22-96). Update the grade ranges; add columns (driven by new columns on FTE Detail report) as needed; update FTE_DAILY_SUMRY_RPT_DEST based on new funding flow.
First posted: 6/8/22
Last updated: 10/18/22, 8/29/22
Completed: 11/22/22 |
State law |
|
23-100
Staff/Course
Aug #2
Completed |
Align Core Area codes and Subject Area for Credit codes
Change 23-21 aligned the Core Area Code options with the Subject Area for Credit options. One code was missed in that change. This change (23-100) adds option SWH so the two tables are now fully aligned.
This change was subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13
|
Correction |
23-99
Student
Jul #2
Completed |
New check for community schools reporting PS. Only community schools that are licensed to operate a preschool should be reporting PS students. With this change, those not licensed for preschool that report PS students will receive a fatal error.
First posted: 8/2/22
Completed: 8/1/22 |
|
|
23-96
Student
Jul #2
Completed |
Community school reporting of Medical Group attributes
This change adds community schools to the reporting of the Medical Group attributes, which includes the reporting of information about students with diabetes, the procurement and use of epinephrine autoinjectors, the procurement and use of glucagon, and the procurement and use of inhalers.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
State law
No public comments received |
|
23-94
Student
Aug #2
Completed |
New Exiting Student Follow-Up Record and collection
Updates to the report card law ( ORC 3302.03(D)(2)(f)) require the Department to include report-only post-graduate outcomes on school and district report cards for students who earn diplomas in the prior year. Report card post-graduate outcomes include information related to post-secondary enrollment, apprenticeship programs, employment, and military enlistment.
Many of these data points are also required for the CTE Workforce Development Follow-up and for a follow-up on special education students currently conducted outside of EMIS by the Office for Exceptional Children. There is also a high degree of overlap in the students included in these three follow-up collections. Because of these overlaps, EMIS will be eliminating the current March (D) Follow-up Collection and the CTE Workforce Development (GV) Record and replacing them with a new record type (FW) and a new collection that includes the students and data needed for all three follow-ups.
The initial collection for this combined follow-up will start in fall 2022 and will be based on student enrollment and graduation status during the 2021-2022 school year.
Update (August 12, 2022). There has been an update to this change since the original posting. The update is highlighted in yellow.
Career-Technical Follow-Up LEA IRN, Graduate Follow-Up LEA IRN, and Students with Disabilities Follow-Up LEA IRN were initially listed in the File Layout as numeric fields. However, IRNs are always included as alphanumeric fields, which allows for the reporting of “******”. This update makes these elements alphanumeric fields.
Note that these IRNs will be provided by the Department for reference only. They cannot be updated through the reporting of this record.
This change was subject to the 90-day comment and review process. Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13
|
State law, process improvement
Public comments received |
|
23-91
Student
Jul #2
Completed |
Updates to Student Acceleration Record
This change deletes the Accelerated Assessment Flag and adds the Accelerated Status Flag. This new flag allows districts to report when a student is no longer accelerated.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
Clarification
Public comments received |
|
23-87
Graduate,
Student
Jul #1
Completed |
Deletes program code 305003 Career Assessment
This change deletes Program Code 305003 Career Assessment.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Policy change
No public comments received |
|
23-86
Financial
Jul #1
Completed |
Delete ODE Brief Description from the Cash (QC) Record
This change deletes the ODE Brief Description from the Cash (QC) Record. It has been determined that this information is not needed or used by the Department.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
No longer needed
No public comments received |
23-84
Staff/Course
Oct #2
Completed |
Senior-only credential courses. This change adds a new result code to the CTE FTE report: SC0020 -- Grade level not valid for Senior Only Industry Credential subject code.
First posted: 10/24/22
Completed: 10/19/22 |
Clarification |
|
23-81
Staff/Course
Jul #1
Completed |
Adds a new position separation reason option
This change adds a new Position Separation Reason option for staff who have left to take a job outside of education.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Other
No public comments received |
|
23-80
Graduation
Jul #1
Completed |
Update reporting guidance for dual enrollment credit earned
This change updates reporting guidance for Dual Enrollment Credit.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Policy change
Public comments received |
|
23-78
Staff/Course
Jul #1
Completed |
Updates to subject code 153001 Financial Literacy
This change updates the description for subject code 153001 Financial Literacy.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
|
23-77
Student
July 1
Completed
|
Additional guidance for reporting withdrawal reason 81
This change adds guidance for correct reporting of Withdrawal Reason option 81.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Clarification
Public comments received |
|
23-74
Student
Jul #1
Completed |
Updates to reading diagnostic result reporting
This change updates the reporting guidance for the Reading Diagnostic Result. These changes are due to new legislation.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
|
23-72
Staff/Course
Jul #1
Completed |
Update PS reporting guidance in Section 4.4
This change updates the reporting guidance for preschool courses found in EMIS Manual Section 4.4: Student Course (GN) Record. It removes the outdated subject codes.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Correction
No public comments received |
|
23-70
Staff/Course
Jul #1
Completed |
Update description for subject code 990365
This change updates the description for subject code 990365 Pre-Apprenticeship.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Clarification
No public comments received |
|
23-69
Assessment
July 1
Completed |
Update test dates table
This change updates the allowable date ranges for two different assessment types.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Correction
No public comments received |
|
23-67
Student
Jul #1
Completed |
Updates to Retained Status Element
This change updates the Retained Status Element options and reporting guidance to provide clarification based on questions received from the field.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
|
23-66
Student
Jul #1
Completed |
Updates to COVID Section regarding retention
This change updates the Retained Status Element reporting guidance provided in the EMIS Manual Special Section: COVID-19-Related EMIS Reporting Guidance. The updates remove references to House Bill 409 and include Senate Bill 229.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
|
23-65
Student
Jul #2
Completed |
Update to coordinated early intervening services program code
This change updates program code 221005 Participation in Coordinated Early Intervening Services.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
Clarification
Public Comments Received |
|
23-63
Assessment
Jul #2
Completed |
Deletes references to OGT
This change deletes all references to the Ohio Graduation Tests (OGT) from the EMIS Manual.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
Correction
No public comments received |
23-62
Student
Jul #2
Completed |
New validation checks for KG and PS students. This change adds validation checks to ensure that grade KG and grade PS students are being reported correctly.
First posted: 8/2/22
Completed: 8/1/22 |
Process improvement |
|
23-61
Student
Jul #1
Completed |
Update Section 2.1 for ESCs reporting PS students
This change updates EMIS Manual language regarding ESCs reporting preschool students. Reporting requirements have not changed; this is meant to add clarity to the guidance.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
Clarification
No public comments received |
|
23-60
Student
Aug #2
Completed |
Adds program code for PS students with disabilities paying tuition
This change adds a program code for special education preschool students paying tuition for programming that is outside the student’s IEP.
This change was subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13
|
Clarification
Public comments received |
|
23-59
Student
Jul #2
Completed |
Clarifies reporting of Total Discipline Days
This change updates the Total Discipline Days definition and reporting instructions for added clarity.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
Clarification
No public comments received |
23-58(c)
Student
Nov #2
Completed |
Collection of extended school year (ESY) data. This change adds additional checks to the manifest to indicate when an invalid option has been reported. The checks will be warnings this year; they will be fatals next year.
First posted: 10/24/22
Completed: 12/1/22 |
Process improvement |
|
23-58
Student
Jul #2
Completed |
Collection of extended school year (ESY) data
This change adds an element to the Student Special Education (GE) Record to collect extended school year (ESY) data. Three program codes are also being added to collect this information.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
State law
No public comments received |
|
23-56
Graduate,
Student
Jul #1
Completed |
Update work-based learning program code reporting guidance
This change makes updates to the work-based learning student program code reporting guidance.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
23-52
Student
Cancelled |
Update reporting of PS EL students
This change updates the reporting of preschool English learners.
This change is subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
June 16, 2022: In response to public comments, the Department has cancelled this change for FY23. Focus groups will be held to gather additional input to determine how to move forward in FY24.
|
Clarification
Public comments received |
|
23-51
Student
Jul #2 Completed |
Updates to itinerate services program codes
This change deletes program code 220100 and adds three new program codes for students receiving itinerant services.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
|
Correction
No public comments received |
|
23-50
Student
Aug #2
Completed |
Update District Relationship reporting for PS special ed
This change updates reporting guidance for certain preschool special education students.
This change was subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13
|
Clarification |
|
23-49
Assessment, Student
July 1
Completed |
Collect day for COS test date
This change adds the COS to the assessments that should be reported with a Test Day of the Month value other than “00”.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Process improvement
No public comments received |
|
23-48
Student
July 1
Completed
|
Gifted reporting for community schools
This change adds additional reporting opportunities for community schools to report their gifted data. To align this reporting with traditional district reporting, community schools will now be able to report their Student Gifted Education (GG) Records in the SOES Beginning of Year Student (S) Collection in addition to the SOES End of Year Student (S) Collection. It is not required that community schools report this data in the Beginning of Year Collection, but they can if they’d like.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Process improvement
No public comments received |
|
23-46
Graduate, Student
July 1
Completed |
Update descriptions for CTE program codes
This change updates the descriptions for program codes 305012, 305014, and 305099 to remove information about CTPD report cards.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
State law
No public comments received |
|
23-45
Graduate, Student
Jul #1
Completed |
New apprenticeship student program codes
This change adds two new apprenticeship student program codes.
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
|
State law
No public comments received |
|
23-41
Assessment, Staff/Course
July 1
Completed |
FY23 industry credential changes
This change makes changes to industry credentials and updates the caption for Table 10: Industry Credential (GW) Assessment Area Codes and Descriptions to explain the included fiscal years more fully. This change also adds a column for FY23 and includes the adds, deletes, and modifications for FY23.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Policy change
No public comments received |
|
23-39
Assessment
July 1
Completed |
Remove assessment area W for SAT
This change removes Assessment Area Code option W for the Scholastic Aptitude Test (SAT).
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Process improvement
No public comments received |
|
23-35
Student
July 1
Completed |
PS students must be age 3 by Oct 31
This change updates the cut off date for PS students to be 3 years old to be eligible for special education as a 2 year old. This date is now Oct. 31.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
State law
No public comments received |
|
23-34
Student
July 1
Completed |
DD disability condition only for students 3-5 in PS
This change reverses change 21-55, which was supposed to be a temporary change to EMIS validation checks due to COVID. State law only allows the DD disability condition (option 16) to be used for PS grade students who are ages 3-5. This change reinstates the EMIS validation check that only allows PS grade students who are ages 3-5 to be reported with the DD disability condition.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Correction
No public comments received |
23-33
Calendar
Mar #2 |
New validation check for calendar length. This change adds a validation check to prevent extremely short calendars from being submitted. Such calendars result in students generating more FTE than they should.
First posted: 8/15/22
Last updated: 2/15/23, 2/1/23, 12/13/22, 10/18/22
Completed: |
Process improvement |
|
23-31
Student, Graduate
July 1
Completed |
Collect prior year enrollment type for seniors
This change adds a program code to indicate that a student has enrolled in an Ohio public school for senior year after enrollment the prior year in a non-tax, non-public school, homeschooling, or an out-of-state school.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
State law
Public comments received |
23-29
Staff/Course
Sep #2
Completed |
Validation checks for State Staff ID. This change adds validation checks that will require the correct format for the State Staff ID Element. The format should be 2 uppercase letters followed by 7 numbers (see EMIS Manual Section 3.3: Staff Demographic (CI) Record).
First posted: 8/15/22
Completed: |
Process improvement |
|
23-28
Staff/Course
July 1
Completed |
Update to senior only subject code guidance
This change adds a clarification to the senior only credential subject codes table in Section 4.7.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Clarification
No public comments received |
|
23-27
Assessment
July 1
Completed |
Add AP/IB assessment area codes
This change adds two additional Assessment Area Codes for both the AP assessment and the IB assessment. These are additional “generic” codes.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
Process improvement
No public comments received |
|
23-24
Graduate, Staff/Course, Student
July 1
Completed |
New grad requirement for financial literacy
This change adds the new financial literacy requirement to the Course Master (CN) Record and the Student Graduation - Core Summary (GC) Record.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
|
State law
Public comments received |
|
23-21
Graduate, Staff/Course, Student
July 1
Completed |
Align core area code options and subject area for credit options
This change aligns the Subject Area for Credit options in EMIS Manual Section 4.2 with the CORE Area Code options in EMIS Manual Section 2.15.
This change was subject to the 90-day comment and review process.
Public comment: Nov. 11 – Dec. 10
EMIS response to comments: Dec. 11 – Jan. 9
Public review: Jan. 10 – Feb. 8
Change final: Feb. 9
|
Correction
No public comments received |
|
23-20
Student
July 1
Completed |
Military enlistment program code
This change modifies Program Code 520110 to align it with the report card changes that include this in the College, Career, Workforce and Military Readiness element.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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State law
No public comments received |
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23-19
Staff/Course, Assessment, Student
July 1
Completed |
FY23 CTE program matrix changes
This change makes several updates to the CTE Matrix. It adds five new subject codes, modifies the name of one subject code, and deletes six subject codes; adds programs of concentration; and adds assessment area codes.
This change was subject to the 90-day comment and review process.
Public comment: Nov. 11 – Dec. 10
EMIS response to comments: Dec. 11 – Jan. 9
Public review: Jan. 10 – Feb. 8
Change final: Feb. 9
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Policy
Public comments received |
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23-18
Student
July 1
Completed |
Update withdrawal code 47
This change updates withdrawal code 47 to clarify that its use is for students who have completed “at least” the 8th grade.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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Correction
No public comments received |
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23-17
Assessment
July 1
Completed |
Remove CTE technical assessments
This change removes two technical assessments that were incorrectly assigned to subject codes.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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Correction
No public comments received |
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23-14
Assessment
July 1
Completed |
WorkKeys administration change
This change updates reporting guidance in the Manual that refers to different versions of the WorkKeys assessment.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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Correction
No public comments received |
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23-13
Assessment
July 1
Completed |
Update table 5 in EMIS Manual Section 2.8
This change updates Score Not Reported option F to remove “only used for 14TP Assessment Area.” It also removes “5” as an option for CTE Technical Assessments. Finally, this change deletes Score Not Reported option “T.”
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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Policy change
No public comments received
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23-11
Student
July 1
Completed |
Collect epinephrine information
This change is to collect information about the procurement and use of epinephrine autoinjectors in schools (ORC 3313.7110(F)). Attributes will be added to the DN Record to collect this information.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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State law
Public comments received
|
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23-10
Student
July 1
Completed |
Collect diabetes information
This change is to collect information about diabetes care in schools (ORC 3313.7112(K)). Attributes will be added to the DN Record to collect this information.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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State law
No public comments received
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23-9
Student
July 1
Completed |
Collect Inhaler information
This change is to collect information about the procurement and use of inhalers in schools (ORC 3313.7113(G)). Attributes will be added to the DN Record to collect this information.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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State law
Public comments received |
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23-8
Staff/Course
Jul #2
Completed
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Updates to Student Course Grade (FR) Record reporting guidance
This change makes updates to the Student Course Grade (FR) Record to clarify reporting guidance.
This change was subject to the 90-day comment and review process.
Public comment: April 27 – May 26
EMIS response to comments: May 27 – June 25
Public review: June 26 – July 25
Change final: July 26
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Clarification
No public comments received |
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23-7
Student
July 1
Completed |
Removes assessment area code option PHYS
This change removes Assessment Area PHYS from EMIS Manual Section 2.8.1: Assessment Area Codes and Section 2.14: Student Special Education Graduation Requirements (FE) Record. Only students in the class of 2018 were eligible for this test; these students aged out of K-12 education after the 2021–2022 school year.
This change was subject to the 90-day comment and review process.
Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5
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State law
No public comments received |
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23-4
Student
Jul #1
Completed |
Update Retained Status Element name
This change updates the element name from “Retained Status Element” to “Retained/Promoted Status Element.”
This change was subject to the 90-day comment and review process.
Public comment: April 6 – May 5
EMIS response to comments: May 6 – June 4
Public review: June 5 – July 4
Change final: July 5
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Process improvement
No public comments received |