Fiscal Year 2024 Changes

Fiscal Year 2024 Changes

Basic information about both potential Fiscal Year 2024 EMIS changes and scheduled Fiscal Year 2024 EMIS changes are available in the table below. Release information also is included when available. The changes are listed in numerical order, starting with the most recently requested change. Note that releases are scheduled for every other Thursday, and this page is updated on a regular basis.

Ohio law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final.”

Changes that are open for public comment can be identified in the table below by a short title in red font. These changes also include the relevant comment and review dates and attachments with the details of the changes. To submit comments about a change, use the email link listed for that change. Each email link is unique to the particular change. Please do not include comments for multiple changes in a single email.


Date last updated: Friday, March 15, 2024

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change
24-136
Student
Feb #2
Completed
Level 1 report for attending building. This change adds a new Level 1 report that highlights a district's students who are attending a building other than the building to which they are assigned. (This is in relation to ORC §3313.984.)

First posted: 2/2/24
Completed: 2/7/24
Process improvement
24-123
Staff/Course
Completed
Fatal error for Subject Area for Credit option SCA. Subject Area for Credit option SCA has not been a valid option on the Course Master (CN) Record since the FY22 school year. Because districts have continued to report this option on the CN Record, this change adds a fatal error for when this option is reported. Change 25-31 removes this option from EMIS Manual Section 4.2.

First posted: 9/8/23
Completed: 9/12/23
Correction
24-122
Assessment
Sep #1
Completed
Correct score options in Section 2.8. This change corrects a mistake in the Score options that were added with change 24-13. "BL-Below level" and "BLW-Below" were both included in the new options. This change deletes "BL-Below level" and updates "BLW" to "Below/Below level".

First posted: 9/20/23
Completed: 9/6/23
Correction

24-116

Student
Nov #1
Completed

Count of Graduation Credits at Entry

To assist with the calculation of information included by Ohio law on the local report cards, total count of credits a student has earned towards graduation as of the start of the current school year is needed. For the FY23 report card, the data reported via the Graduation – Core Summary (GC) Record was found to be inadequate for these purposes. This change adds a new element on the Student Attributes – No Date (FN) Record to collect this information.


This change was subject to the 90-day comment and review process.

Public comment: July 31 – Aug. 29
EMIS response to comments: Aug. 30 – Sept. 28
Public review: Sept. 29 – Oct. 28
Change final: Oct. 29

State law

Public comments received
24-110
Student
Nov #2
Completed
Level 2 Report for KG Survey Data. This change creates a Level 2 report to show KG survey data back to the field.

First posted: 11/16/23
Completed: 11/29/23
Process improvement

24-105

Five Year Forecast
Nov #1
Completed

Five-Year Forecast Language Change

HB 33 (the budget bill) updates the language in the Manual from "property tax allocation" to "state share of local property taxes".


This change was subject to the 90-day comment and review process.

Public comment: July 31 – Aug. 29
EMIS response to comments: Aug. 30 – Sept. 28
Public review: Sept. 29 – Oct. 28
Change final: Oct. 29

State law

No public comments received

24-104

Student
Nov #1
Completed

Change Allowable Grade Range for RIMP  Codes

HB 33 (the budget bill) allows some students who would previously have been retained in grade 3 to be promoted to grade 4. In these cases, the students are to continue their RIMPs into grade 4 and then into grade 5 and the into grade 6 and so on as appropriate. This change will allow reporting of RIMP codes in grades K-4 beginning in FY24.
 

This change was subject to the 90-day comment and review process.

Public comment: July 31 – Aug. 29
EMIS response to comments: Aug. 30 – Sept. 28
Public review: Sept. 29 – Oct. 28
Change final: Oct. 29

State law

No public comments received

24-103

Student
Nov #1
Completed

Intradistrict Enrollment

HB 33 (the budget bill) requires districts to report the number of students attending a school within the district other than the one normally assigned. Also sets the timing for intradistrict enrollment lotteries.

Between the Attending Building IRN and the Assigned Building Area IRN, districts already report this information to the Department. Therefore this change will not require changes in reporting. There will be a Manual update to clarify that intradistrict enrollment lotteries are one of the reasons students attend different buildings.
 

This change was subject to the 90-day comment and review process.

Public comment: July 31 – Aug. 29
EMIS response to comments: Aug. 30 – Sept. 28
Public review: Sept. 29 – Oct. 28
Change final: Oct. 29

State law

No public comments received

24-102
Assessment
Mar #2
Completed

EOC Test Windows at Drop Out Recovery Schools. HB 33 (the budget bill) requires dropout prevention and recovery community schools (DORPs) to allow a 10-week testing window for end of course exams (EOCs). To accommodate this, the testing window for the fall EOCs has been extended through February.

First posted: 2/5/24
Last updated: 3/13/24

State law

24-101

Staff/Course
TBD

CTE at Ohio Technical Centers (OTCs)

HB 33 (the budget bill) allows students to complete CTE coursework at OTCs under certain circumstances. This change adds a new Delivery Method and a new Sent Reason. Reporting instructions for when to use these new options are being added to the appropriate sections of the EMIS Manual.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 5 – March 5

EMIS response to comments: March 6 April 4
Public review: April 5 May 4
Change final: May 5

State law

Public comments received

24-99

Student
Nov #1
Completed

Remove Two RIMP Codes

HB 33 (the budget bill) removes RIMP codes 152755 (Interventions Designed around Leveled Texts) and 152760 (Intervention Designed around the Three Cuing System).
 

This change was subject to the 90-day comment and review process.

Public comment: July 31 – Aug. 29
EMIS response to comments: Aug. 30 – Sept. 28
Public review: Sept. 29 – Oct. 28
Change final: Oct. 29

State law

No public comments received
24-98
Staff/Course
Closed

 
TLC Status Report related updates. HB 33 (the budget bill) included several provisions that may impact the TLC Status Report. Final details about these changes and how they will be implemented have not yet been determined.
  • Licensure grade bands are being expanded from PK-5, 4-9, or 7-12 to PK-8 and 6-12. When this change takes affect and who it impacts has not yet been determined.
  • Grade level flexibility is being provided. Educators will be able to teach their same subject areas, but to grades two years above and below their license.
  • Creation of a pre-service teacher permit.
  • Creation of an alternative license for members of the military.
First posted: 7/19/23
Last updated: 9/25/23, closed as no EMIS change is needed at this time
State law

24-97

Calendar
Dec #2
Completed

Blizzard Bags Repealed and Replaced

HB 33 (the budget bill) repeals the use of blizzard bags. This has been replaced by a provision that requires districts that do not have a blended learning model to adopt by Aug. 1 each year a plan to provide instruction via real time synchronous learning on a virtual learning platform to make up up to the equivalent of 3 school days. Time made up must be due to closures for "disease epidemic, hazardous weather conditions, law enforcement emergencies, inoperability of school buses or other equipment necessary to the school's operation, damage to a school building, or other temporary circumstances due to utility failure rendering the school building unfit for use."

The name of the relevant attribute--C_DBLZZARD--will not change. The description of this attribute and other relevant text in the EMIS Manual will be updated to reflect this change.
 

This change was subject to the 90-day comment and review process.

Public comment: Sept. 20 - Oct. 19
EMIS response to comments: Oct. 20 - Nov. 18
Public review: Nov. 19 - Dec. 18
Change final: Dec. 19

State law

24-96

Student
Dec #2
Completed


 

Changes to Homeschooling

HB 33 (the budget bill) changed the terminology from "home instruction" to "home education". (Note that in the EMIS Manual, the term "homeschooling" has been used.) The bill also changed what is required of a student to leave school for home education. The bill requires that the school be notified within 5 days of a student starting home education and annually thereafter. There will no longer be requirements regarding superintendent approval.

This change will update the name of the withdrawal option and language within the Manual.
 

This change was subject to the 90-day comment and review process.

Public comment: Sept. 20 - Oct. 19
EMIS response to comments: Oct. 20 - Nov. 18
Public review: Nov. 19 - Dec. 18
Change final: Dec. 19

State law

Public comments received

24-89

Student
Aug #2
Completed

Clarifies follow-up apprenticeship language

This change updates the description for Apprenticeship Type option U to include apprenticeships that are not approved by ApprenticeOhio.
 

This change was subject to the 90-day comment and review process.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – Aug. 12
Change final: Aug. 13

Clarification

No public comments received

24-87

Student
Aug #1
Completed

Update Immigrant Status reporting instructions

This change updates the reporting instructions for Immigrant Status regarding foreign exchange and international students.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Policy change

Public comments received

 

24-84

Student
Aug #1
Completed

Updates EMIS Manual Section 1.3

This change updates EMIS Manual Section 1.3 Community School Funding. These updates reflect updated language, processes, and law.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Clarification

No public comments received

24-83

Student
Aug #1
Completed

Corrections to table in Section 5.3

This change corrects the table in EMIS Manual Section 5.3 that indicates which attributes are required reporting and which are optional reporting.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Correction

No public comments received

24-82

Student
Aug #1
Completed

Updates withdrawal reporting guidance

This change updates the reporting guidance for student withdrawals. This includes a new element to report updated status information discovered later in the school year.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement

Public comments received

 

24-81

Student
Aug #1
Completed

Clarifies preschool poverty level reporting

This change clarifies the preschool poverty level reporting guidance.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Clarification

No public comments received

24-80

Student
Aug #1
Completed

Corrects a link in Section 2.1

This change removes a broken link in EMIS Manual Section 2.1.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Correction

No public comments received

 

24-79

Student
Jul #1
Completed

Clarifies reporting of assessment group attributes

This change clarifies the reporting of the assessment group attributes. This update clarifies that districts are only required to report this data when they are not following the state test window for the relevant test.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

No public comments received

24-75

Student
Aug #1
Completed

 

Adds program codes for non-public student competency

This change adds program codes that allow districts to report more information regarding previous non-public students. In particular, these two program codes allow districts to report that these students met competency in math and English Language Arts via a non-state test.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

State law

No public comments received

24-73

Student
TBD

Literacy Instruction

HB 33 (the budget bill) added provisions requiring districts to report the following information to the Department.
  • The core curriculum and instructional materials being used for English language arts in grades preschool through five
  • The reading intervention programs being used grades preschool through twelve
This change adds DN attributes to be used for this reporting.
 
Note that the list of attributes being added for this change is the list for FY24 reporting only. This is not the list of Department-approved programs. That list will be added as an FY25 change (25-76).
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 June 4
Change final: June 5

State law
24-72
Student
Jul #1
Completed
Sent Reason option corrected in validations. This change corrects the validations (FS.0039 and FS.0063) to check for Sent Reason option T1 ("one") and not TI ("eye").

First posted: 7/5/23
Completed: 7/5/23
Correction

24-71

Assessment, Graduate
Aug #1
Completed

Removes graduation points reporting from SNR

This change removes graduation point language from the Score Not Reported options.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Policy change

Public comments received

 

24-69

Student
Jul #1
Completed

Updates guidance for referral for evaluation date

This change clarifies the reporting of the Referral for Evaluation Date option for the Date Type Element.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

No public comments received

24-67

Assessment, Student
Aug #2
Completed

Adds guidance for collecting reading diagnostics

This change adds guidance for reporting reading diagnostics. Elements are being deleted, elements are being updated, and reporting guidance is being included. This change updates EMIS Manual Sections 2.6, 2.8, and 2.8.1.
 

This change was subject to the 90-day comment and review process.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – Aug. 12
Change final: Aug. 13

Process improvement

Public comments received
24-65
Assessment
Completed
Test Grade Level for GD. This change aligns the manifests and the EMIS Manual for Test Grade Level for the Star Assessment (GD). The only Test Grade Level option that is valid for the GD Assessment is "**". See Table 7 in EMIS Manual Section 2.8 Student Assessment (A) Record. (9/27/23 update: Due to another EMIS change that added a table to Section 2.8, the table referenced here is now Table 8.)

First posted: 3/6/23
Completed: 7/19/23
Correction

24-64

Assessment
Jul #1
Completed

Update to KRA test dates

This change updates the valid months reportable for the Kindergarten Readiness Assessment (KRA).

This change was subject to the 90-day comment and review process.

Public comment: February 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Clarification

No public comments received

 

24-63

Student
Aug #1
Completed

Updates to Percent of Time for PK/KG

This change updates the reporting guidance for Percent of Time for preschoolers and kindergartners in EMIS Manual Section 2.4. The additional guidance regards part-time vs full-time students. This change also updates Section 5.1.1 (see change 24-18) to assist with reporting preschool calendars. Finally, this change corrects the valid options range for the Hours Per Day Element in Section 5.2.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement

No public comments received

 

24-62

Student
Aug #1
Completed

Adds KG survey data to EMIS

This change adds new attributes to the Organization–General Information (DN) Record to gather information previously collected via the KG survey.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement


No public comments received

24-61

Student
Jul #1
Completed

Updates to program code 221005 (CEIS)

This change updates the description for program code 221005 to clarify the grade spans to which the code applies.

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Clarification

No public comments received

24-60

Student
Jul #1
Completed

Adds program codes for entering kindergartners

This change adds new program codes for entering kindergartners. These codes describe the student’s preschool experience. This reporting is required by ORC §3301.0714(B)(3)(b). Reporting these program codes is optional for FY24; it will be required in FY25.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

State law

Public comments received

24-58

Assessment
Jul #1
Completed

Updates reporting guidance for ELA and COS

This change updates the reporting guidance for the COS and the ELA to clarify that Autism Scholarship students are not required to take these two assessments.

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Clarification

Public comments received

24-54

Assessment
Jul #1
Completed

FY24 industry credential changes

This change includes updates to the CTE industry credentials.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Policy change

No public comments received

24-53

Student
Aug #1
Completed

Collect district SIS

This change adds DN attribute for districts to report the Student Information System that they use to report EMIS data.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement

No public comments received

24-51

Financial
Jul #1
Completed

Delete current payables data element

This change deletes Current Payables data element from EMIS Manual Section 6.2. A review of data elements has determined that this one is no longer needed.
 

This change was subject to the 90-day comment and review process.

Public comment: February 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

24-48

Student
Jul #1
Completed

Updates reporting guidance for EL Status

This change clarifies the reporting guidance for the English Learner Status Element when reporting preschool and kindergarten students.


This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Student

Public comments received

24-47

Staff/Course
Jul #1
Completed

Updates to extended standards subject codes

This change updates the titles and descriptions for the 19xxxx subject codes for exceptional children.


This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Clarification

No public comments received

24-46

Assessment, Staff/Course, Graduate
Jul #1
Completed

Updates AP subject and assessment code areas

This change adds one subject code and two assessment area codes.


This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

New College Board course and tests

No public comments received

24-44

Staff/Course
Jul #1
Completed

Updates to subject codes

This change adds a subject code to the World Language Section and updates the description of a course in the Science Section.
 

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Process improvement

Public comments received

24-43

Student, Graduate
Jul #1
Completed

Update to seal of biliteracy languages

This change updates two Seal of Biliteracy program codes.
 

This change was subject to the 90-day comment and review process.

Public comment: February 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Clarification

No public comments received

24-42

Student
Jul #1
Completed

Remove EL trial mainstream option

This change removes English Learner Status option M–EL Trial Mainstream.

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Policy change

Public comments received

 

24-41

Student
Jul #1
Completed

Student acceleration reporting

This change removes the Accelerated Level Count Element. It also adds an option to the Subject Area Element and updates the reporting guidance to allow (not require) districts to report a single record for students who are whole grade accelerated.
 

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Process improvement

No public comments received

24-40

Staff/Course
Jul #1
Completed

Expand course grade collection

This change updates the reporting guidance for this record to encourage the reporting of grades for additional courses. The expanded guidance is to allow for more complete information in the Early Warning System.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Process improvement

Public comments received


 

24-39

Staff/Course
Jul #1
Completed

Clarify TLC IRN reporting

This change updates the reporting guidance for the Teacher Licensure Course IRN Element to match the manifests. This element is only reported in the Initial Staff and Course (L) Collection.

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Correction

No public comments received
 

24-38

Student
Jul #1
Completed

GW collected in Exiting Student Follow-Up Collections

This change updates the EMIS Manual to show that Industry Credentials (GW) are reportable during the Initial and Final Exiting Student (S) Follow-Up Collections.


This change was subject to the 90-day comment and review process.

Public comment: February 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

24-37

Student
Jul #1
Completed

Homeless and migrant status added to initial S collections

This change adds the Homeless Status Element and the Migrant Status Element to the Initial Student (S) Collections. This will allow the data to be used with the new Direct Certification process for the National School Lunch Program.
 

This change was subject to the 90-day comment and review process.

Public comment: February 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Process improvement

No public comments received

24-34

Student
Aug #1
Completed

 

Adds program codes to collect related services

This change adds program codes to collect the related services that students receive.
 

This change was subject to the 90-day comment and review process.

Public comment: May 10 – June 8
EMIS response to comments: June 9 – July 8
Public review: July 9 – Aug. 7
Change final: Aug. 8

State law

Public comments received

24-33

Student
Aug #1
Completed

Updates to expulsion reporting

This change updates the reporting of student expulsions. Withdrawal Reason option 48–Expelled is being deleted and a new Sent Reason is being added. Students will no longer be “withdrawn” due to expulsion and will instead be “sent to” expulsion.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement

Public comments received

24-32

Student
Jul #1
Completed

Updates SSID information and guidance

This change updates the information and guidance regarding SSIDs. The updated guidance includes information on which SSID to maintain in cases where a student is found to have multiple SSIDs.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

Public comments received

24-31

Staff/Course
Jul #1
Completed

Clarify reporting of staff overrides

This change updates EMIS Manual Section 3.8 Staff Missing Override (CP) Record to clarify the reporting of staff overrides via the ITCs.
 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

24-29

Student
Jul #1
Completed

Remove District Testing Record

This change deletes the District Testing -- Yearend (DT) Record and corresponding EMIS Manual Section 5.4.
 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Process improvement

No public comments received
24-28
Student
Aug #1
Completed
Limits historical special ed records. This change limits Student Special Education (GE) Record events for newly enrolled students to the previous five years.

First posted: 8/3/23
Completed: 8/7/23
Process improvement

24-27

Student
Jul #1
Completed

All LEAs able to report student contact information

This change makes student contact information reportable by all LEAs. Though still only required reporting for community schools, the Student Contact (FF) Record and the Student Contact Address (FG) Record will now be reportable by all EMIS reporting entities. This reporting will be used with the new direct certification process for the National School Lunch Program, which may result in more students being identified as eligible without having to complete family income verification forms.
 

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Process improvement

Public comments received

24-24

Staff/Course
Jul #1
Completed

Correct file layout in EMIS Manual Section 4.4

This change corrects the file layout in EMIS Manual Section 4.4: Student Course (GN) Record.

 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

 

24-23

Student
Jul #1
Completed

Eliminate Student Transportation (FP) Record

This change deletes the Student Transportation (FP) Record and corresponding EMIS Manual Section 2.21. For the past several years, community schools that transport students have been reporting FP Records. This reporting was necessary for funding purposes. However, this funding is now based on data in the School Foundation Payment System (SFPS). This change was confirmed too late to delete the record for FY23. This change deletes the FP Record in FY24.
 

This change was subject to the 90-day comment and review process.

Public comment: Nov. 22 – Dec. 21
EMIS response to comments: Dec. 22 – Jan. 20
Public review: Jan. 21 – Feb. 19
Change final: Feb. 20

Policy change

No public comments received

24-22

Staff/Course, Assessment
Jul #1
Completed

FY24 CTE Program Matrix Changes

This change makes several updates to the CTE Matrix. Included in this document are the changes to subject codes: seven deleted codes and the corresponding CTE Technical Assessment Area Codes (note that the Assessment Area Code for 142050 was deleted in FY23.)
 

This change was subject to the 90-day comment and review process.

Public comment: Oct. 25 – Nov. 23
EMIS response to comments: Nov. 24 – Dec. 23
Public review: Dec. 24 – Jan. 22
Change final: Jan. 23

Policy change

No public comments received

24-20

Staff/Course
Jul #1
Completed

Add Separation Reason to EMIS Manual Sections 3.7 and 3.8

Change 23-81 added an option to Position Separation Reason (4 Resigned - Took a job outside the field of education) and updated an existing option (7 Resigned - Unknown or does not fit into options 4, 5, or 6) in Section 3.4. The changes were not made in Sections 3.7 and 3.8. This FY24 change is to remedy that.
 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

24-19

Student
Aug #2
Completed

 

Corrections to student group attributes

Currently, EMIS Manual Section 5.3 has conflicting guidance regarding the collections in which some of the Student Group attributes are reported. This change corrects those reporting instructions.
 

This change was subject to the 90-day comment and review process.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – Aug. 12
Change final: Aug. 13

Correction

No public comments received

24-18

Calendar
Jul #1
Completed

 

New Manual Section 5.1.1 Reporting Calendars Overview

This change adds a new EMIS Manual section. This new section—5.1.1 Reporting Calendars Overview—is intended to assist in the understanding of calendars and calendar reporting.

 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Process improvement

No public comments received

24-17

Staff/Course
Aug #1
Completed

 

Review and revise EMIS Manual Chapter 3

This change involves a comprehensive review and revision of EMIS Manual Chapter 3. A summary of the changes to each section are included in this document. The detailed changes are in the documents below.
 

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2
Change final: Aug. 3

Process improvement

Public comments received

24-14

Assessment
Aug #1
Completed

Updates to include ALT OELPA

This change adds the Alternate OELPA to the EMIS Manual.

This change was subject to the 90-day comment and review process.

Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – Aug. 2

Change final: Aug. 3

Federal law

No public comments received

24-13

Student, Assessment
Aug #2
Completed

Adds guidance for reporting dyslexia screening

This change adds guidance for reporting dyslexia screening. Elements are being added, other elements are being updated, and reporting guidance is being included. This change updates EMIS Manual Sections 2.6, 2.8, 2.8.1, and 2.9.
 

This change was subject to the 90-day comment and review process.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – Aug. 12
Change final: Aug. 13

State law

Public comments received

24-12

Student
Jul #1
Completed

 

Clarifies MOA IRN reporting for preschoolers

This change clarifies the reporting of the Majority of Attendance IRN for preschoolers.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

No public comments received

 

24-11

Student
Jul #1
Completed

Update reporting guidance and validation for PS students

This change corrects the EMIS Manual where it states that PS students can be Jon Peterson Scholarship Program students. It also updates the related EMIS validation check from a warning to a fatal so that PS students cannot be reported as JPSN students.
 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7
EMIS response to comments: March 8 – April 6
Public review: April 7 – May 6
Change final: May 7

Correction

No public comments received

24-9

Student
Jul #1
Completed

Remove How Received option F

This change removes How Received option F – Student receiving Career Assessment Services Only. This option is no longer needed.
 

This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Policy change

No public comments received

24-8

Assessment
Jul #1
Completed

Updates Score Not Reported Option L

This change updates the EMIS Manual to clarify that exempted domains should be reported with a Score Not Reported reason of L. This reporting will allow the OELPA proficiency to be calculated properly for both funding and graduation purposes.
 

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

No public comments received

 

24-7

Financial
Jul #1
Completed

Eliminate schedule of federal assistance

This change eliminates the reporting of the Schedule of Federal Assistance.


This change was subject to the 90-day comment and review process.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5
Public review: May 6 – June 4
Change final: June 5

Federal data requirements

No public comments received

24-6

Student
Jul #1
Completed

Updates foreign exchange student element

This change updates the Foreign Exchange Student Graduation Plan Element. The name of the element is being changed to Foreign Exchange Student Element and it now asks only if the student is a foreign exchange student.

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

Public comments received

24-5

Assessment
Aug #2
Completed

 

Adds options for Type of Accommodation

This change adds new options for Type of Accommodation.
 

This change was subject to the 90-day comment and review process.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – Aug. 12
Change final: Aug. 13

Policy change

Public comments received

24-4

Staff/Course
Jul #1
Completed

Updates to CTE-related curriculum codes

This change updates a few of the Curriculum Element option descriptions. The updates reflect updated CTE language.
 

This change was subject to the 90-day comment and review process.

Public comment: April 11 – May 10
EMIS response to comments: May 11 – June 9
Public review: June 10 – July 9
Change final: July 10

Clarification

Public comments received
24-3
Student
Moved to FY25

Tuition type element options definition review

For this change, the definitions for the Tuition Type options will be reviewed and updated as necessary for clarity.
Clarification

24-2

Student
Jul #1
Completed

Delete two grad pathways program codes

This change deletes program codes 520001 and 520002. The class of 2019 was the 8-year grad rate for FY23, so these two codes are no longer needed.
 

This change was subject to the 90-day comment and review process.

Public comment: Feb. 6 – March 7, 2023
EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6
Change final: May 7

Process improvement

No public comments received
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Last Modified: 3/15/2024 3:35:05 PM