Fiscal Year 2024 Changes

Fiscal Year 2024 Changes

Basic information about both potential Fiscal Year 2024 EMIS changes and scheduled Fiscal Year 2024 EMIS changes are available in the table below. Release information also is included when available. The changes are listed in numerical order, starting with the most recently requested change. Note that releases are scheduled for every other Thursday, and this page is updated on a regular basis.
 
Ohio law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final.”

Changes that are open for public comment can be identified in the table below by a short title in red font. These changes also include the relevant comment and review dates and attachments with the details of the changes. To submit comments about a change, use the email link listed for that change. Each email link is unique to the particular change. Please do not include comments for multiple changes in a single email.

Date last updated: Thursday, March 9, 2023

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change
24-65
Assessment
TBD
Test Grade Level for GD. This change aligns the manifests and the EMIS Manual for Test Grade Level for the Star Assessment (GD). The only Test Grade Level option that is valid for the GD Assessment is "**". See Table 7 in EMIS Manual Section 2.8 Student Assessment (A) Record.

First posted: 3/6/23
Last updated:
Completed: 
Correction

24-64

Assessment
Jul #1

Update to KRA test dates

This change updates the valid months reportable for the Kindergarten Readiness Assessment (KRA).

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Clarification

 


No public comments received

 

24-61

Student
Jul #1

Updates to program code 221005 (CEIS)

This change updates the description for program code 221005 to clarify the grade spans to which the code applies.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Clarification

Now Open for Public Comment

24-58

Assessment
Jul #1

Updates reporting guidance for ELA and COS

This change updates the reporting guidance for the COS and the ELA to clarify that Autism Scholarship students are not required to take these two assessments.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Clarification

Now Open for Public Comment

24-51

Financial
Jul #1

Delete current payables data element

This change deletes Current Payables data element from EMIS Manual Section 6.2. A review of data elements has determined that this one is no longer needed.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 



No public comments received

24-48

Student
Jul #1

Updates reporting guidance for EL Status

This change clarifies the reporting guidance for the English Learner Status Element when reporting preschool and kindergarten students.


This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Student

Now Open for Public Comment

24-47

Staff/Course
Jul #1

Updates to extended standards subject codes

This change updates the titles and descriptions for the 19xxxx subject codes for exceptional children.


This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Clarification

Now Open for Public Comment

24-46

Assessment, Staff/Course, Grad
Jul #1

Updates AP subject and assessment code areas

This change adds one subject code and two assessment area codes.


This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

New College Board course and tests

Now Open for Public Comment

24-44

Staff/Course
Jul #1

Updates to subject codes

This change adds a subject code to the World Language Section and updates the description of a course in the Science Section.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Process improvement

Now Open for Public Comment

24-43

Student, Graduate
Jul #1

Update to seal of biliteracy languages

This change updates two Seal of Biliteracy program codes.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Clarification

 


No public comments received

24-42

Student
Jul #1

Remove EL trial mainstream option

This change removes English Learner Status option M–EL Trial Mainstream.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Policy change

Now Open for Public Comment

24-41

Student
Jul #1

Student acceleration reporting

This change removes the Accelerated Level Count Element. It also adds an option to the Subject Area Element and updates the reporting guidance to allow (not require) districts to report a single record for students who are whole grade accelerated.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Process improvement

Now Open for Public Comment

24-39

Staff/Course
Jul #1

Clarify TLC IRN reporting

This change updates the reporting guidance for the Teacher Licensure Course IRN Element to match the manifests. This element is only reported in the Initial Staff and Course (L) Collection.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Correction

Now Open for Public Comment

24-38

Student
Jul #1

GW collected in Exiting Student Follow-Up Collections

This change updates the EMIS Manual to show that Industry Credentials (GW) are reportable during the Initial and Final Exiting Student (S) Follow-Up Collections.


This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 



No public comments received

24-37

Student
Jul #1

Homeless and migrant status added to initial S collections

This change adds the Homeless Status Element and the Migrant Status Element to the Initial Student (S) Collections. This will allow the data to be used with the new Direct Certification process for the National School Lunch Program.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Process improvement

 



No public comments received

24-31

Staff/Course
Jul #1

Clarify reporting of staff overrides

This change updates EMIS Manual Section 3.8 Staff Missing Override (CP) Record to clarify the reporting of staff overrides via the ITCs.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 



No public comments received

24-29

Student
Jul #1

Remove District Testing Record

This change deletes the District Testing -- Yearend (DT) Record and corresponding EMIS Manual Section 5.4.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Process improvement

 


No public comments received

24-27

Student
Jul #1

All LEAs able to report student contact information

This change makes student contact information reportable by all LEAs. Though still only required reporting for community schools, the Student Contact (FF) Record and the Student Contact Address (FG) Record will now be reportable by all EMIS reporting entities. This reporting will be used with the new direct certification process for the National School Lunch Program, which may result in more students being identified as eligible without having to complete family income verification forms.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Process improvement

Now Open for Public Comment

24-24

Staff/Course
Jul #1

Correct file layout in EMIS Manual Section 4.4

This change corrects the file layout in EMIS Manual Section 4.4: Student Course (GN) Record.

 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 



No public comments received

 

24-23

Student
Jul #1

Eliminate Student Transportation (FP) Record

This change deletes the Student Transportation (FP) Record and corresponding EMIS Manual Section 2.21. For the past several years, community schools that transport students have been reporting FP Records. This reporting was necessary for funding purposes. However, this funding is now based on data in the School Foundation Payment System (SFPS). This change was confirmed too late to delete the record for FY23. This change deletes the FP Record in FY24.
 

This change is subject to the 90-day comment and review process.

Public comment: Nov. 22 – Dec. 21
EMIS response to comments: Dec. 22 – Jan. 20
Public review: Jan. 21 – Feb. 19
Change final: Feb. 20

Policy change








No public comments received

24-22

Staff/Course, Assessment
Jul #1

FY24 CTE Program Matrix Changes

This change makes several updates to the CTE Matrix. Included in this document are the changes to subject codes: seven deleted codes and the corresponding CTE Technical Assessment Area Codes (note that the Assessment Area Code for 142050 was deleted in FY23.)
 

This change is subject to the 90-day comment and review process.

Public comment: Oct. 25 – Nov. 23
EMIS response to comments: Nov. 24 – Dec. 23
Public review: Dec. 24 – Jan. 22
Change final: Jan. 23

Policy change






No public comments received

24-20

Staff/Course
Jul #1

Add Separation Reason to EMIS Manual Sections 3.7 and 3.8

Change 23-81 added an option to Position Separation Reason (4 Resigned - Took a job outside the field of education) and updated an existing option (7 Resigned - Unknown or does not fit into options 4, 5, or 6) in Section 3.4. The changes were not made in Sections 3.7 and 3.8. This FY24 change is to remedy that.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 





No public comments received

24-19

Student
TBD

Review and Revise EMIS Manual Section 5.3

This change involves a comprehensive review and revision of the Manual section. Additional information will be included here as the review continues.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment:
EMIS response to comments:
Public review:
Change final:

Process improvement

24-18

Calendar
Jul #1
 

New Manual Section 5.1.1 Reporting Calendars Overview

This change adds a new EMIS Manual section. This new section—5.1.1 Reporting Calendars Overview—is intended to assist in the understanding of calendars and calendar reporting.

 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Process improvement

 



No public comments received

24-17

Staff/Course
TBD

Review and Revise EMIS Manual Section 3.4

This change involves a comprehensive review and revision of the Manual section. Additional information will be included here as the review continues.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment:
EMIS response to comments:
Public review:
Change final:

Process improvement

24-11

Student
Jul #1

Update reporting guidance and validation for PS students

This change corrects the EMIS Manual where it states that PS students can be Jon Peterson Scholarship Program students. It also updates the related EMIS validation check from a warning to a fatal so that PS students cannot be reported as JPSN students.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Correction

 





No public comments received

24-9

Student
Jul #1

Remove How Received option F

This change removes How Received option F – Student receiving Career Assessment Services Only. This option is no longer needed.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Policy change

Now Open for Public Comment

24-8

Assessment
TBD

Clarify domain exemptions on OELPA

This change updates the EMIS Manual to clarify that exempted domains should be reported with a Score Not Reported reason of L. This reporting will allow the OELPA proficiency to be calculated properly for both funding and graduation purposes.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment:
EMIS response to comments:
Public review:
Change final:

Clarification

24-7

Financial
Jul #1

Eliminate schedule of federal assistance

This change eliminates the reporting of the Schedule of Federal Assistance.


This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: March 7 – April 5, 2023
EMIS response to comments: April 6 – May 5, 2023
Public review: May 6 – June 4, 2023
Change final: June 5, 2023

Federal data requirements

Now Open for Public Comment

24-4

Staff/Course
TBD

CTE Curriculum code definition updates

For this change, the Office of Career Technical Education is reviewing the CTE curriculum codes and appropriate updates will be made.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment:
EMIS response to comments:
Public review:
Change final:

Clarification

24-3

Student
TBD

Tuition type element options definition review

For this change, the definitions for the Tuition Type options will be reviewed and updated as necessary for clarity.
 

This change will be subject to the 90-day comment and review process.

  • Detailed EMIS Manual changes

Public comment:
EMIS response to comments:
Public review:
Change final:

Clarification

24-2

Student
Jul #1
 

Delete two grad pathways program codes

This change deletes program codes 520001 and 520002. The class of 2019 was the 8-year grad rate for FY23, so these two codes are no longer needed.
 

This change is subject to the 90-day comment and review process.

Public comment: February 6 – March 7, 2023

EMIS response to comments: March 8 – April 6, 2023
Public review: April 7 – May 6, 2023
Change final: May 7, 2023

Process improvement

 


No public comments received

Last Modified: 3/9/2023 4:54:00 PM