Fiscal Year 2025 Changes

Fiscal Year 2025 Changes

Basic information about both potential Fiscal Year 2025 EMIS changes and scheduled Fiscal Year 2025 EMIS changes are available in the table below. Release information also is included when available. The changes are listed in numerical order, starting with the most recently requested change. Note that releases are scheduled for every other Thursday, and this page is updated on a regular basis.

Ohio law requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS guidelines. EMIS changes that are subject to this process must be posted on the website for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final.”

Changes that are open for public comment can be identified in the table below by a short title in red font. These changes also include the relevant comment and review dates and attachments with the details of the changes. To submit comments about a change, use the email link listed for that change. Each email link is unique to the particular change. Please do not include comments for multiple changes in a single email.


FY24 Changes  |  FY25 Changes  |  EMIS Changes FAQs  |  EMIS Links

Date last updated: Wednesday, May 15, 2024

Change #
Data Set
Release/
Status
Short Title and Description Reason for Change

25-130

Assessment
Aug #2

Section 2.8 clean up

This change removes policy guidance from EMIS Manual Section 2.8 Student Acceleration (FA) Record and deletes the SAT reporting table. The guidance being removed is policy information related to which students take certain assessments. Districts should refer to the guidance provided by the Office of Assessment for that information. The SAT reporting table is being removed as there is no longer a need to provide reporting guidance for SATs that were taken prior to March 2016.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

Correction

Now open for public comment

25-129

Student
Aug #2

Adds Student Reported in Error Record

This change adds the Student Reported in Error (FX) Record. Reporting this record is equivalent to reporting the student with an 81 withdrawal code.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

Process improvement

Now open for public comment

25-128

Student
Aug #2

Updates Acceleration Record general guidelines

This change updates the general guidelines in Section 2.7 Acceleration (FB) Record to clarify that this record is also reported to indicate that a student’s acceleration has ended.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

Clarification

Now open for public comment

25-125

Financial
Aug #1

Updates Valid Range for Square Feet DN Attributes

This change limits the valid option range for the attribute number for BLDGSQFEET and CENOFFSQFT.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Correction

Now open for public comment

25-120

Assessment
Aug #1

Additional FY25 Updates to Industry Credentials

This change includes additional updates to Industry Credentials for FY25. See change 25-40 for other FY25 Industry Credential updates.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Policy change

Now open for public comment

25-119

Student
Aug #1

Updates for Medical Reporting

This change updates the entities who report the medical attributes to include STEM districts.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Correction

Now open for public comment

25-110

Assessment
Aug #1

Removes Test Date Table from Section 2.8

This change removes the test date table from Section 2.8. The table has been added to the appropriate report explanation, Assessment Missing Reports, Level 1. The official source for this data is available on the Office of Assessment’s webpages. The need to update the table often does not align with the legal deadlines involved with the EMIS Change process. Moving the table from the Manual to the report explanation will allow us to update the table whenever it is necessary.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Process improvement

Now open for public comment

25-105

Assessment
Aug #1

Clarifies SNR Option 2

This change clarifies Score Not Reported option 2.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Clarification

Now open for public comment

25-103

Financial
Jul #1

Eliminates Receipt Codes From Section 6.4

This change removes the receipt codes from EMIS Manual Section 6.4. These codes can be found in the USAS Manual on the Auditor of State’s website.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Clarification

 

25-101

Assessment
Jul #1

Removes SNR R as Valid Option for COS

This change removes Score Not Reported option R as a valid option for the Childhood Outcome Summary (COS).

This change is subject to the 90-day comment and review process. T

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Correction

 

25-100

Student
July 1

Corrects Collection for STUNPNTSRV in 2.1

Section 2.1 currently indicates that the STUNPNTSRV attribute is reported during the calendar collections. This is not correct. This change updates the guidance to indicate that this attribute is reported during the student collections.

This change is subject to the 90-day comment and review process.

Public comment: March 7 – April 5

EMIS response to comments: April 6 – May 5

Public review: May 6 June 4
Change final: June 5, 2024

Correction

No public comments received

25-99

Student
July 1

Replaces LEP with EL

This change updates “limited English proficient” to “English learner” in EMIS Manual Section 2.2.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: Feb. 28 – March 28
EMIS response to comments: March 29 – April 27

Public review: April 28 – May 27
Change final: May 28, 2024

Correction

No public comments received

25-97

All
July 1

Updates Department Name in Manual

This change updates the name of the Department from “Department of Education” to “Department of Education and Workforce” throughout the EMIS Manual. “ODE” is also being updated to “DEW”. Note that unlike for other changes, this change document does not include every instance throughout the 58 sections of the EMIS Manual that will be updated. Instead, this change document shows examples of the changes that will be made. Additionally, the changes will not be marked throughout. Though the changes are tracked in the document linked below, this is only to illustrate the nature of the updates being made via this change.
 

This change is subject to the 90-day comment and review process.

Public comment: March 7 – April 5

EMIS response to comments: April 6 – May 5

Public review: May 6 June 4
Change final: June 5, 2024

New state law

No public comments received

25-95

Staff/Course
July 1

Updates Name of Subject Code 111350

This change updates the name of subject code 111350 from “Modeling and Quantitative Reasoning” to “Quantitative Reasoning.”

This change is subject to the 90-day comment and review process. T

Public comment: Feb. 28 – March 28
EMIS response to comments: March 29 – April 27

Public review: April 28 – May 27
Change final: May 28, 2024

Process improvement

No public comments received

25-94

Student
Jul #2
 

Updates Student Home Language Element

This change renames the Student Home Language Element. It also updates the element’s definition and adds new valid options.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: April 24 – May 23
EMIS response to comments: May 24 – June 22
Public review: June 23 – July 22
Change final: July 23, 2024

Clarification

Now open for public comment

25-93

Assessment
Jul #1
 

Adds Reporting for Alt-OELPA Modalities

This change adds the reporting of modality scores for the Alt-OELPA. Districts will now report both the domain scores and the modality scores for the Alt-OELPA.
 

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Update

 

25-92

Staff/Course
Jul #2

Adds New Cybersecurity and AI Subject Codes

This change adds two new subject codes: one for a cybersecurity course and one for an artificial intelligence course. The change also updates the definition of subject code 290325 Specific Topics in Computer Science.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: April 24 – May 23
EMIS response to comments: May 24 – June 22
Public review: June 23 – July 22
Change final: July 23, 2024

Policy change

Now open for public comment

 

25-91

Assessment
Aug #2

Updates to RD/DS Assessment Reporting

This change adds a few valid options to the Score field, deletes a few Assessment Area Codes, and modifies a few of the entries in the RD/DS format and type of score table. It also adds reporting guidance for cases where districts use the KRA as the reading diagnostic for students in kindergarten.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

Clarification

Now open for public comment

25-86

Student
Aug #1

Updates Program Code 410010

This change updates the description for program code 410010.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Policy change

Now open for public comment

25-84

Staff/Course
Aug #1

Updates Core Information for 3 Subject Codes

This change updates the Core Subject Area for three subject codes. Anthropology (150100), psychology (151121), and sociology (151300) are now listed as core courses in social studies.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Clarification

Now open for public comment

25-80

Staff/Course
Jul #1

Updates Required Assignment Area Reporting

This change updates the instances when an assignment area must be reported for Position Code 113.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Correction

 

25-79

Staff/Course
Jul #1

Deletes Assignment Area 999725

This change deletes Assignment Area 999725 – Vocational Special Education Coordinator Services.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Correction

 

25-78

Student
July 1

Corrects Referral for Evaluation Date

This change corrects the description for Date Type option RFRL–Referral for Evaluation Date in EMIS Manual Section 2.13 Student Special Education (GE) Record.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Correction

No public comments received

25-77

Student
July 1

Clean Up GE Record File Layout

This change removes data set F–Special Education Federal Follow Up from the Student Special Education (GE) Record.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Correction

No public comments received

25-76

Student
Aug #2

Updates to Reporting ELA Curriculum and Reading Intervention

This change updates the list of attribute names to match the list of Department-approved products.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

New state law

Now open for public comment

25-74

Student
July 1

Clarify Reporting of Disadvantagement Element for PS

This change clarifies reporting guidance for the Disadvantagement Element for preschool students.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Clarification

No public comments received

25-73

Student
July 1

Updates Table 1 in Section 2.4

This change updates the table in the How Received IRN reporting instructions that indicates when a How Received IRN is required reporting. How Received options D and J are missing from this table. This change adds them. Note that similar rows were also combined in order to condense the table.
 

This change is subject to the 90-day comment and review process.

Public comment: March 7 – April 5

EMIS response to comments: April 6 – May 5

Public review: May 6 June 4
Change final: June 5, 2024

Correction

 

25-72

Student
July 1

Updates to RIMP Code Reporting (gr 5)

This change will allow reporting of RIMP codes in grades K-5 beginning in FY25.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

New state law

No public comments received

25-70

Student
Aug #1

Adds RIMP High-Dosage Tutoring Reporting

This change adds program codes to report high-dosage tutoring opportunities provided to students.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

New state law

Now open for public comment

25-69

Assessment
July 1

Add Data Set to FA Record File Layout

This change updates EMIS Manual Section 2.8 to include that industry credentials can be reported in the Initial Exiting Student (S) Follow-Up Collection. See change 24-38 for this change in reporting. The FY25 change is simply updating the EMIS Manual.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Correction

No public comments received
25-68
Assessment
Jul #2
Cancelled

 

Adds RD Guidance for Transfer Students

This change has been cancelled because it was adding policy information to the EMIS Manual. For policy-level information regarding assessments, search the Department website for the assessment(s) in question.

Clarification

25-66

Assessment
Jul #1
 

Updates SNR Option B

This change updates Score Not Reported option B–Parent Refusal to include adult students.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Clarification

 

25-62

Staff/Course
Jul #2

Removes OGT-Related Math Subject Code

This change deletes subject code 111950 Intervention Mathematics. This subject code is being deleted because it was related to the OGT. There are districts still reporting this subject code; therefore, additional guidance is being added to direct districts to report 111960, 111970, and 111980 in place of the deleted code.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: April 24 – May 23
EMIS response to comments: May 24 – June 22
Public review: June 23 – July 22
Change final: July 23, 2024

Correction

Now open for public comment

25-61

Student
Jul #1
 

New Core Area Code and Subject Area for Credit Options

This change adds new options for the Core Area Code and the Subject Area for Credit. These codes will allow districts to indicate when English, math, science, and social studies credits are being counted toward a student’s electives for the state graduation requirements, indicating that this credit should not be counted toward the student’s specifically required credits in those areas.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Process improvement

Public comments received

 

25-58

Student
July 1

Updates MOA Reporting for Expelled Students

This change adds reporting guidance to the Majority of Attendance IRN. This guidance is for students who have been expelled. Updated guidance is required given that such students are no longer withdrawn (see change 24-33).

This change is subject to the 90-day comment and review process.

Public comment: Feb. 28 – March 28
EMIS response to comments: March 29 – April 27

Public review: April 28 – May 27
Change final: May 28, 2024

Clarification

Public comments received

 

25-53

Student
Aug #1

Adds Program Code for ProStart CTSO

This change adds a program code for ProStart’s CT student organization.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Policy change

Now open for public comment

25-52

Student
July 1

Updates to STUKGLFREE and STUKGLRCED

This change resolves conflicting descriptions for DN attributes STUKGLFREE and STUKGLRCED.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Correction

No public comments received

25-51

Student
July 1

Update Military Student Identifier option A

This change updates option A for the Military Student Identifier Element. This update adds Space Force to the list of Active Duty Forces.

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-50

Student
July 1

Update apprenticeship link in FW Record

This change updates the link provided in the Apprenticeship Type reporting instructions in the Exiting Student Follow-Up (FW) Record. The link is to assist districts with reporting registered apprenticeships.

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received

25-49

Assessment
July 1

Update Score option MED

This change updates the definition of Score option MED.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received

25-47

Multiple
Aug #2

Updates for OSD/OSB name change

The Ohio School for the Deaf and the Ohio School for the Blind have been combined into one district. They are now schools within the new district, Ohio Deaf and Blind Education Services. This change updates references within the EMIS Manual appropriately.

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2024

New state law

Now open for public comment

25-45

Student
July 1

Correct reporting guidance for STUKGBRDAY

This change updates the reporting guidance for the STUKGBRDAY attribute in EMIS Manual Section 5.3 Organization – General Information (DN) Record.

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received

25-41

Student
July 1
 

Updates to PK experiences program codes

This change updates the descriptions for the pre-kindergartner experiences program codes to add the Ohio Department of Children and Youth.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

New state law

No public comments received

25-40

Assessment
July 1

FY25 Industry-Recognized Credential Changes

This change adds a number of new industry-recognized credentials for FY25. It also updates the related table in EMIS Manual Section 2.8.1 for FY25.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 28 – March 28
EMIS response to comments: March 29 – April 27

Public review: April 28 – May 27
Change final: May 28, 2024

Policy change

No public comments received

25-39

Student
Aug #1

Adds Collection of Local Use Identification Code

This change adds the Local Use Identification Code to the Student Demographic (GI) Record. As part of this change the EMIS Student ID Number Element definition is being slightly updated.

The EMIS Student ID Number Element is included on several records. Going forward, the valid options and reporting instructions will only appear in EMIS Manual Section 2.2. All other EMIS Manual sections that include the EMIS Student ID will refer to Section 2.2. The marked-up element text from EMIS Manual Section 2.3 Student Demographic–Race Detail (GJ) Record is included below. These same updates will be made to all other sections that include this element.
 

This change is subject to the 90-day comment and review process. To submit comments about this change, please click here.

Public comment: May 3 – June 1
EMIS response to comments: June 2 – July 1
Public review: July 2 – July 31
Change final: August 1, 2024

Process improvement

Now open for public comment

25-38

Assessment/Graduate
July 1

CTE Assessment Matrix Updates

This change adds GY assessment subject codes for the courses added in change 25-36.

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Policy change

No public comments received

25-37

Student
July 1

Updates withdrawal codes reportable via FL Record

This change updates the Withdrawal Reason options that are reportable via the Student Summer Withdrawal (FL) Record. Note that options **–Not Applicable, Default, 37–Withdrew from Kindergarten, 76–Non-Attendance According to the 72-Hour Rule, and 81–Student Reported in Error are not reportable via this record.


This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Clarification

No public comments received

25-36

Staff/Course
Jul #1
 

Adds CTE Subject Codes

This change adds five new subject codes.

  • In Career Field 01: Ag and Environmental Science
    • 012030 Foundations of Sustainable and Innovative Agriculture
    • 012035 Precision Applications in Agriculture, Food, and Natural Resources
  • In Career Field 14: Manufacturing Technologies
    • 176030 Introduction to Semiconductors
    • 176035 Principles of Advanced Manufacturing
    • 176040 Vacuum Systems

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Policy change

 

25-35

Student
July 1

Update reporting guidance for amended IEP

This change updates the reporting guidance for Amended IEPs to include an update or change to ESY services.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-34

Student
July 1

Modify descriptions for program codes 520205 and 520210

This change updates program codes 520205 and 520210 to include students who are eligible for the Military Interstate Children's Compact Commission (MIC3) provisions and have achieved a required score on the sending state's exam for the course.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-33

NA
Jul #1

 

Office of Early Learning and School Readiness Name Change

HB 33 (the budget bill) transferred some of the duties, functions, programs, and staff related to children and youth from the Department of Education and Workforce to the Department of Children and Youth. This includes much of the work previously done by the Office of Early Learning and School Readiness. This change reviews the EMIS Manual and updates all references to that now defunct office.
 

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

New state law

 

25-32

Student, Staff/Course
Jul #1

Driver's Education as Credit Toward Graduation

Ohio law now allows driver's ed to count as 1/2 an elective credit toward graduation. This change adds a new option for the Core Area Code and the Subject Area for Credit for driver’s education. This code should be used when driver’s education is being used to satisfy state graduation requirements.

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Clarification

Public comments received

 

25-31

Staff/Course
July 1

Updates to Subject Area for Credit Options

This change removes option SCA from the Subject Area for Credit on the Course Master (CN) Record. Note that this will remain as an option for the Graduation–Core Summary (GC) Record.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-30

Student
July 1

Correct Program Code 151510

This program code was added in FY24 with the following definition: "Student received at least 6 weeks of progress monitoring based on being identified as at risk for dyslexia on the Tier 1 dyslexia screener." This definition is not correct. This change updates the definition to clarify that it is for students who have received "up to" 6 weeks of progress monitoring.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received

25-29

Student
July 1

Clarify Reporting of CORE Fine Arts Requirement Met

This change updates the reporting guidance for CORE Fine Arts Requirement Met to clarify how to report when the requirement has been waived for a student. Note that this guidance is different than what we have provided in the past; it is necessary for the Progress Toward Graduation ODDEX module. This new guidance can be followed in FY24 reporting.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-28

Student
July 1

Correct Language in Section 2.9 Referring to Course Type

This change corrects language in EMIS Manual Section 2.9 that refers to the "Course Type." As there is no such element, this language will be corrected to refer to the correct element(s).
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received

25-26

Assessment
July 1

Remove Early Learning Assessment Reporting Guidance

As of FY24, the Early Learning Assessment (ELA) is no longer being reported to EMIS. This change therefore updates the EMIS Manual to remove related reporting guidance. This change updates EMIS Manual Sections 2.8 and 2.8.1.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Process improvement

No public comments received

25-25

Student
July 1

Remove Staff ID Reporting from Work-Based Learning Program Codes

This change removes the requirement to report Staff ID for Work-Based Learning Hours Program Codes (310040, 310099, 310249, 310499, and 310500).
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Policy change

No public comments received

25-24

Student
July 1
 

Adds New Retained/Promoted Status Option

This change adds a new Retained/Promoted Status option. HB 33 added a retention exemption for grade 3 students who have not met the requirements for being promoted to grade 4. This exemption from retention is at the request of the parent or guardian in consultation with the student’s reading teacher and building principal.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

New state law

No public comments received

25-23

Student
Jul #1

Clarify Preschool Special Education Reporting Guidance

This change updates reporting guidance in the Student Program (GQ) Record for preschool special education students
 

This change is subject to the 90-day comment and review process.

Public comment: April 10 – May 9

EMIS response to comments: May 10 – June 8
Public review: June 9 – July 8
Change final: July 9, 2024

Clarification

 

25-22

Student
July 1

Update Admission Reason 5

This change updates Admission Reason option 5 to remove a reference to 2003.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Correction

No public comments received

25-21

Student
July 1

Remove SSN-Related Elements from GI Record

This change removes the SSN-Related Elements (GI590–Social Security Number and GI600–Last Four of SSN) from the Student Demographic (GI) Record. These elements were added for the e-trans collection, which does not exist, and are not currently reported in any collections.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Process improvement

No public comments received

25-18

Assessment
July 1

Update Valid Grade Levels for OELPA/Alt-OELPA

This change updates the allowable Grade Level of Student at Time of Test for the OELPA and Alt-OELPA to include grades 13 and 23.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received
25-17
Staff/Course
Moved to FY26
Review and Revise EMIS Manual Chapter 4
This change involves a comprehensive review and revision of EMIS Manual Chapter 4.
Process improvement

25-16

Graduate
July 1

Clarify Reporting of FC Record During Graduation Collection

This change updates the reporting guidance in the Student Withdrawal Override (FC) Record to indicate which Withdrawal Reasons are allowable during the Graduation (G) Collection.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Clarification

No public comments received

25-15

Student
July 1

Updates to Excuses for School Attendance

This change updates the information in the EMIS Manual regarding absences and excuses from school attendance. This reporting guidance will be updated per changes to OAC §3301-69-02 and to remove outdated language. Note that this policy information is being removed from EMIS Manual Section 2.4 and updated in EMIS Manual Section 2.1.1.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Policy change

No public comments received

25-13

Student
July 1

Clarifies Previous Year District IRN Reporting

This change clarifies the definition and reporting guidance for the Previous Year District IRN.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Clarification

No public comments received

25-11

Student
July 1

Clarify Reporting Guidance for Withdrawal Reason 38

This change clarifies the proper use of Withdrawal Reason 38 – Promoted Beyond Max Grade/Entity Closing.
 

This change is subject to the 90-day comment and review process.

Public comment: Feb. 13 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2024

Clarification

No public comments received
25-10
Student
Moved to FY26

Review and Revise EMIS Manual Section 5.3
This change involves a comprehensive review and revision of EMIS Manual Section 5.3. Outdated language will be removed and reporting guidance for certain attributes will be clarified.

Process improvement
25-9
Student
Moved to FY26
See 26-7
Review Tuition Type Element Options
This change clarifies the different Tuition Type Element options on the Student Standing (FS) Record.
Process improvement

25-8

Assessment
July 1

Remove FY24-Specific OELPA Language

Change 24-14 added FY24-specific reporting guidance for the ALT OELPA to EMIS Manual Section 2.8. This change removes this language.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

Correction

No public comments received
25-6
Student
TBD
Pre-KG Experience Program Codes Required Reporting. Change 24-60 added a new set of program codes to collect information regarding students' preschool experiences at non-EMIS reporting entities. In FY24, this reporting was optional. This change makes this required reporting starting in FY25.

First posted: Fall 2023
Last updated:
Completed:
Policy change

25-2

Staff/Course
July 1
 

Update suggested subject area for credit for 153001 Financial Literacy

This change updates subject code 153001 Financial Literacy. The Suggested Subject Area for Credit is being updated from “–” to “FIN”.
 

This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8
Change final: April 9, 2024

New state law

No public comments received

25-1

Student
July 1

Remove outdated program codes 520021 and 520022

This change removes two program codes: 520021 and 520022. These program codes were for graduation options that no longer exist as the students to whom they applied have aged out of secondary education.


This change is subject to the 90-day comment and review process.

Public comment: Jan. 10 – Feb. 8
EMIS response to comments: Feb. 9 – March 9
Public review: March 10 – April 8

Change final: April 9, 2024

Process improvement

No public comments received
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Last Modified: 5/15/2024 11:30:14 AM