Change #
Data Set
Release/
Status |
Short Title and Description |
Reason for Change |
26-86
All
Aug #2 |
Updates EMIS Manual Section 1.1.1
This change updates EMIS Manual Section 1.1.1 based on the change from “Data Appeals” to “Districts and Schools Final Correction Opportunities.”
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Process
improvement
No public
comments received
|
26-84
Staff/Course
Aug #2 |
Updates language in Section 3.3
This change makes updates to language in Section 3.3 to clarify that teacher credentials could have been issued by the Department or by the State Board of Education.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Correction
No public
comments
received
|
26-82
Staff/Course
Aug #2 |
Removes CTE college credit element
This change removes the CTE College Credit Element from the Course Master (CN) Record.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Policy change
Public
comments
received
|
26-80
All
Aug #2 |
Updates Section 1.2 to allow for CSV files
This change updates EMIS Manual Section 1.2 to include information about reporting CSV files. There have also been updates to add and delete records that have been added and deleted in recent years.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Process
improvement
No public
comments
received |
26-79
Financial
Aug #2 |
Updates financial data formats for CSV collection
This change updates Chapter 6 of the EMIS Manual to accommodate the submission of CSV files. There are no updates to Section 6.1; updates for all other sections in Chapter 6 are included below. The change to accept CSV files is further explained by change 26-80, which updates EMIS Manual Section 1.2 General Data Characteristics.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Process
improvement
No public
comments
received
|
26-76
Assessment
Aug #2 |
Updates to approved RD and DS lists
This change updates the assessments that have been approved by the Department for Reading Diagnostics and Tier 1 Dyslexia Screeners.
This change is subject to the 90-day comment and review process.
Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – August 2
Change final: August 3, 2025
|
Policy change
No public
comments
received
|
26-73
Student
Jul #2 |
Clarifies reporting of evaluation only PS students
This change clarifies the reporting of PS students who are not otherwise enrolled in the district, are evaluated for special education services, and are found to be ineligible for services.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Clarification
No public
comments
received |
26-68
Student
Jul #2 |
Updates How Received IRN Element table
This change updates the reporting guidance table for the How Received IRN Element. These updates further clarify when all 9s can be reported for the How Received IRN.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Process
improvement
No public
comments
received |
26-67
Student
Aug #2 |
Creates new detailed attendance record
This change adds the Student Detailed Attendance (FM) Record. This change will allow for more detailed attendance reporting. Note that this is currently optional reporting for FY26.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Process
improvement
Public
comments
received
|
26-64
Student
July 1
|
Updates RIMP program codes
This change updates the descriptions for several RIMP-related program codes. The change also adds one new program code.
This change is subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Policy change
Public
comments
received
|
26-62
Assessment
July 1 |
Updates SNR options for Tier 1 Dyslexia Screener
This change updates the Score Not Reported options that can be reported for the Tier 1 Dyslexia Screener.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-61
Student,
Graduate
July 1 |
Adds a new high-dosage tutoring program code
This change adds a new high-dosage tutoring program code.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-57
Student
July 1 |
Removes innovative services program codes
This change deletes the Innovative Services program codes.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Process
improvement
No public
comments
received
|
26-56
Staff/Course
July 1 |
Updates guidance for State Staff ID
This change clarifies the reporting of the State Staff ID on the Staff Demographic (CI) Record for non-credentialed staff. The majority of staff should now have Educator State IDs. This updated guidance clari-fies that districts can report non-credentialed staff with Z-IDs or Educator State IDs.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-54
Staff/Course
July 1 |
Clarifies FTE reporting for contracted staff
This change clarifies the reporting of Position FTE for contracted staff. The FTE reported on the CJ Record should be less than or equal to the FTE reported on the associated CK Record.
This change is subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Clarification
No public
comments
received
|
26-53
Staff/Course
July 1 |
Updates description for subject code 150308
This change updates the description for subject code 150308 Government and Economics. The update removes language regarding type of credit.
This change is subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Clarification
No public
comments
received |
26-51
Student
July 1 |
Clarifies reporting guidance for Tier 2 Dyslexia Screener Results
This change clarifies the reporting guidance for the Tier 2 Dyslexia Screener Results via the Student Attributes–No Date (FN) Record.
This change is subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Clarification
No public
comments
received
|
26-48
Student
July 1 |
Updates FW Record to collect SSID
This change replaces the EMIS Student ID Number with the State Student ID (SSID) on the Exiting Student Follow-Up (FW) Record.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Correction
Public
comments
received
|
26-47
Staff/Course
Jul #2 |
Updates correlated reporting for CTE CCP courses
This change updates reporting guidance for CTE CCP courses to be correlated as the anchor of a V3 course.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Policy change
No public
comments
received
|
26-43
Student
Jul #2
|
Updates Disadvantagement Element language
This change updates out of date or incorrect information regarding the Disadvantagement Element.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Correction
No public
comments
received
|
26-41
Assessment
Aug #1 |
FY26 Industry-recognized credential changes
This change includes updates to the CTE industry credentials for FY25. It also updates the table in Section 2.8.1 for FY26.
This change is subject to the 90-day comment and review process.
Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – August 2
Change final: August 3, 2025
|
Policy change
Now open
for public
comment
|
26-40
Staff/Course
Aug #2 |
Updates to fine arts subject codes
This change makes updates to fine arts subject codes. There are codes being added and deleted. There are also descriptions being updated.
This change is subject to the 90-day comment and review process.
Public comment: May 15 – June 13
EMIS response to comments: June 14 – July 13
Public review: July 14 – August 12
Change final: August 13, 2025
|
Policy change
No public
comments
received
|
26-34
Graduate
July 1 |
Clarifying Reporting of CTAGs
This change clarifies the reporting of CTE Articulated Credits (CTAGs). The reporting instructions for Dual Enrolled Credit Earned (in EMIS Manual Section 2.15 Student Graduation–Core Summary (GC) Record) will be updated to clarify that only credits that have been confirmed to have been transcripted should be reported.
This change is subject to the 90-day comment and review process.
Public comment: December 30, 2024 – January 28, 2025
EMIS response to comments: January 29 – February 27, 2025
Public review: February 28 – March 29, 2025
Change final: March 30, 2025
|
Clarification
No public
comments
received |
26-32
Assessment
Aug #1 |
Updates to CTE GY assessment area codes
This change adds GY assessment area codes for the subject codes added in change 26-31.
This change is subject to the 90-day comment and review process.
Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – August 2
Change final: August 3, 2025
|
Policy change
No public
comments
received
|
26-31
Staff/Course
July 1
|
Updates to CTE Subject Codes
This change adds several Arts & Communications subject codes, adds several Information Technology subject codes, and updates the names of four subject codes. Note that assessment area codes for these new courses will be added as part of EMIS change 26-32.
This change was subject to the 90-day comment and review process.
Public comment: December 5, 2024 – January 3, 2025
EMIS response to comments: January 4 – February 2, 2025
Public review: February 3 – March 4, 2025
Change final: March 5, 2025
|
Policy change
No public
comments
received
|
26-28
Student
Aug #1 |
Updates HQIM reporting options
This change updates the list of “R_” attribute names to match the list of Department-approved curriculum materials for ELA reading intervention.
This change is subject to the 90-day comment and review process.
Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – August 2
Change final: August 3, 2025
|
Policy change
No public
comments
received
|
26-25
Student
Jul #2
|
Updates Exiting Student Follow-Up reporting
This change adds options and reporting instructions to the Other Follow-Up Status Element. These additional options may be used for all subgroups being reported via the Exiting Student Follow-Up (FW) Record; however, the new options are required reporting for the students with disabilities subgroup.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Clarification
Public
comments
received
|
26-21
Student
July 1
|
Removes preschool poverty level element
This change removes the Preschool Poverty Level Element from the Student Attributes – Effective Date (FD) Record. The element was used for the Early Childhood Education (ECE) Grant. As ECE has transi-tioned to the Department of Children and Youth, this element is no longer needed in EMIS reporting.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Process
improvement
No public
comments
received
|
26-19
Assessment
July 1 |
Update to AP Assessment Area Code
Assessment Area Code option AP41 is currently "African American History." The correct name of the AP exam is "African American Studies." This change updates the Area Code Description for option AP41 to reflect this.
This change was subject to the 90-day comment and review process.
Public comment: December 30, 2024 – January 28, 2025
EMIS response to comments: January 29 – February 27, 2025
Public review: February 28 – March 29, 2025
Change final: March 30, 2025
|
Correction
No public
comments
received |
26-17
Student
July 1 |
Add OTC Enrollment Scenario to Section 2.4
This change adds a scenario to the reporting guidance for a student who attends the resident district full time and takes OTC courses through the JVSD though the JVSD is not providing any instruction.
This change was subject to the 90-day comment and review process.
Public comment: December 30, 2024 – January 28, 2025
EMIS response to comments: January 29 – February 27, 2025
Public review: February 28 – March 29, 2025
Change final: March 30, 2025
|
Student
No public
comments
received |
26-16
Staff/Course
July 1 |
Clarifies reporting of staff overrides
This change updates the general guidelines for reporting or requesting staff overrides.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-15
Student
July 1 |
Updates MOA reporting guidance
This change clarifies the Majority of Attendance IRN reporting instructions for students attending a district other than their resident district.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-14
Graduate
July 1
|
Updates options for core exemption status
This change updates the valid options for the CORE Graduation Requirement Exemption Code on the Stu-dent Attributes–No Date (FN) Record. Option 1 is no longer a valid option as this is no longer in the Ohio Revised Code.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Correction
No public
comments
received
|
|
26-13
|
Review and Revise EMIS Manual Chapter 4
Section 4.7 was updated via change 26-9. There was not an overall review and update of the remainder of the chapter.
|
Process
improvement |
|
26-12
|
Review and Revise EMIS Manual Chapter 5
An overall review and update of this chapter did not occur for FY26.
|
Process
improvement |
26-11
Student
July 1
|
Removes delivery model and connectivity reporting
This change removes delivery model and connectivity reporting. It also removes several hardware-related program codes.
This change was subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Policy change
Public
comments
received
|
26-10
Student
Jul #2
|
Correct withdrawal reason 76 reporting guidance
This change updates the reporting guidance for Withdrawal Reason option 76 to remove outdated and incorrect information.
This change is subject to the 90-day comment and review process.
Public comment: April 16 – May 15
EMIS response to comments: May 16 – June 14
Public review: June 15 – July 14
Change final: July 15, 2025
|
Clarification
No public
comments
received
|
26-9
Staff/Course
Aug #1 |
Updates EMIS Manual Section 4.7 Subject Codes
This change updates EMIS Manual Section 4.7 Subject Codes. The primary changes being made are to remove the Suggested Subject Area for Credit column and to remove the International Baccalaureate (IB) subject codes.
This change is subject to the 90-day comment and review process.
- Detailed EMIS Manual changes, updated 6/9/25 to remove additional references to IB subject codes
- Suggested subject codes to replace IB codes (document to be posted)
Public comment: May 5 – June 3
EMIS response to comments: June 4 – July 3
Public review: July 4 – August 2
Change final: August 3, 2025
|
Process
improvement
Public
comments
received |
26-8
Student
July 1
|
Updates special education record guidance
This change updates the Student Special Education (GE) Record. Guidance related to Date Type Element options has been clarified.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Clarification
No public
comments
received
|
26-6
Student
July 1 |
Clarifies Format of EMIS ID
This change adds additional language to the Student Demographic (GI) Record EMIS Student ID Number Element (GI050) around not reporting an ID that matches the format of a Social Security Number.
This change is subject to the 90-day comment and review process.
Public comment: February 12 – March 13
EMIS response to comments: March 14 – April 12
Public review: April 13 – May 12
Change final: May 13, 2025
|
Process
improvement
No public
comments
received
|
26-3
Student
July 1 |
Updates to RIMP Code Reporting (gr 6)
This change will allow reporting of RIMP codes in grades K-6 beginning in FY26.
This change was subject to the 90-day comment and review process.
Public comment: December 30, 2024 – January 28, 2025
EMIS response to comments: January 29 – February 27, 2025
Public review: February 28 – March 29, 2025
Change final: March 30, 2025
|
State law
No public
comments
received
|
26-1
Student
July 1
|
Removes early college high school program code
This change removes program code 120010 Early College High School.
This change was subject to the 90-day comment and review process.
Public comment: March 12 – April 10
EMIS response to comments: April 11 – May 10
Public review: May 11 – June 9
Change final: June 10, 2025
|
Clarification
No public
comments
received
|