The Monitoring Web-based system helps districts and community schools monitor whether they are meeting the legal requirements of ESEA and other federally funded programs. It is a tool for self-evaluation and monitoring of any programs receiving federal funds.
The Monitoring system is available HERE.
Federal Programs Self-Survey
Every district not selected for a desk or on-site review must complete the Consolidated ESEA Grants Self Survey. The survey will be available in the Monitoring system in the OH|ID account in January. The deadline to complete the survey has been updated to June 30. If you have additional questions, please contact your consultant in the Office of Federal Programs.
Federal Programs Desk Review
The Office of Federal Programs will select approximately 8 percent of the districts in the current school year for additional monitoring. The district and the Federal Programs consultant arrange the desk review together. The district uploads specific requested documentation into the Monitoring system. Upon satisfactory completion of the desk review, the Office of Federal Programs consultant completes the survey in the Monitoring system indicating that the district met compliance. If there are noncompliance findings, the district must submit a Corrective Action Plan in writing to the Ohio Department of Education for review, resolution and acceptance. Districts will participate in a follow-up the following year for those items that were identified for findings to assure that the corrective action plan has been effective.
Federal Programs Onsite Review
The Office of Federal Programs will select approximately 25 percent of the districts identified for additional monitoring in the current school year for on-site review. Similar to the desk review, the district uploads specific requested documentation into the Monitoring system. A team from the department of education, led by an Office of Federal Programs consultant assigned to the district, visits the district’s central office and Title I served schools, as well as nonpublic schools and neglected and/or delinquent institutions. The team conducts a review of the documentation to verify compliance with requirements outlined in the onsite survey available in the Monitoring system. After the onsite review, the Federal Programs consultant completes the survey in the Monitoring system, shares it with the district and identifies areas of compliance or noncompliance with the requirements to become compliant. If there are noncompliance findings, the district must submit a Corrective Action Plan in writing to the Ohio Department of Education for review, resolution and acceptance. Districts will participate in a follow-up the following year for those items that were identified for findings to assure that the corrective action plan has been effective.
Elementary and Secondary School Emergency Relief (ESSER) Monitoring
Along with monitoring for ESEA programs, the Office of Federal Programs is responsible for monitoring a variety of Education Stabilization Funds including aspects of Elementary and Secondary School Emergency Relief (ESSER) funds, Governor’s Emergency Education Relief (GEER) funds and the Emergency Assistance to Nonpublic Schools (EANS) program. Similar to ESEA monitoring, the Monitoring Web-based system will be used to help grantees meet the requirements of these funds using the tiered approach described above.
One specific requirement to call out for monitoring is Maintenance of Equity (MOEquity). Section 2004(b) and 2004(c) of the American Rescue Plan (ARP) Act of 2021 outlines the state and local Maintenance of Equity (MOEquity) provision. MOEquity is a requirement of ARP ESSER that helps to ensure that schools and local educational agencies (LEAs) serving large proportions of underserved groups of students receive an equitable share of state and local funds. More information regarding MOEquity can be found HERE.
The U.S. Department of Education released final requirements on June 8, 2022 that prescribes State Education Agencies (SEA) to publicly report on its website by July 8, 2022 for FY22 and November 1, 2022 for FY23 the following LEAs MOEquity data:
- LEAs that are exempt from MOEquity and the reason for the exception under section 2004(c)(2) of the ARP Act
- For those LEAs that are not excepted from LEA-level MOEquity requirements, the schools in the LEA that are identified as “high-poverty schools” as defined in section 2004(d)(4) of the ARP Act
Along with publishing LEA MOEquity data, the SEA must publish on its website a description of how the SEA will ensure that each LEA that is not excepted from LEA-level MOEquity requirements is ensuring that its high-poverty schools are protected from a disproportionate reduction of per-pupil state and local funding. The exception list, high-poverty school list and the Ohio Department of Education’s MOEquity monitoring process can be found below in resources.
Last Modified: 1/3/2023 10:10:13 AM