Physical Education Evaluations

Ohio Revised Code 3302.032 details the measure of student success in meeting physical education benchmarks and school compliance. The measure shall be included on the school district and building report cards issued under section 3302.03 of the Ohio Revised Code, beginning with the report cards issued for the 2012-2013 school year. The measure shall not be a factor in the performance ratings issued under that section.

Benchmark Evaluations

Ohio law requires the measure of student success in meeting the benchmarks contained in the Physical Education Academic Content Standards. The tasks contained in the provided  evaluation instruments are designed to be incorporated within physical education lessons.

Composite results from the evaluation will be part of a measure that will be incorporated into the building and district report card. The measure will not be a factor in the report card performance ratings. Legislation requires schools to evaluate student success in meeting benchmarks and report data to EMIS, with no available waivers.

The Ohio Department of Education and Workforce has developed an instrument for teachers to use to collect data that will be provided for the Report Card indicator. The tasks contained in the evaluation instrument are designed to be incorporated within local programming. This information will make up one component of the report card indicator. Along with the instrument, data collection sheets have been developed to use with the evaluation. Every effort should be made to include all students in the data collection. However, if a student is unable to complete a task due to an injury, medical advisement, or other barrier, the data box will be left blank. A statement as to why the reporting box is left blank may be helpful for local records.

Evaluation Instruments

Data/Scoring sheets

The data collection system is designed to accommodate a large class roster and all 10 benchmarks. In instances where additional students need to be added beyond the available spaces provided or an assessment is unable to be completed, the data sheets need to be modified.

The P.E. Evaluation as it Relates to the High School Physical Education Waiver

Under Ohio law, local boards of education are permitted to adopt policies that waive physical education requirements for high school students who participate in certain prescribed activities. Students who successfully complete all portions of the adopted waiver policy are not required to complete any component of physical education.

As a result, any student who meets the requirements of the physical education waiver are not required to complete the physical education evaluation. All other students, including students who participate in summer school physical education programming, credit flexibility, independent study, credit recovery, and online programming, are required to complete the physical education evaluation.

If a student is earning physical education credit, the district is required to provide data to the Department through EMIS.

Adapted Physical Education and the P.E. Evaluation

The physical education evaluation is designed for all students who participate in physical education, including students who participate in adapted physical education.

Flexibility with the evaluation is allowed for students to participate fully. Adapted evaluations for students are to be conducted in accordance with a student’s IEP or 504 Plan.

Community Schools and the P.E. Evaluation

Schools included in the state report card are required to complete the physical education evaluation. Contact the Office of Community Schools to address items specific to community schools as it relates to the physical education evaluation.

Data Collection and Submitting Supporting Documentation for the P.E. Evaluation

Local Data Collection

1. How is data collected for the evaluation?

  • Data is collected for each student who is part of physical education programming for the following grade bands: K-2, 3-5, 6-8 and 9-12. For each grade band, there are five standards and 10 benchmarks; two benchmarks for each standard. Teachers will incorporate the data collection sheets available on the Department's evaluation webpage for data collection purposes. When the student completes each grade band, all 10 benchmarks will have been collected for the student. Legislation does not specify which grades the evaluation data must be collected; therefore it is a local determination when best to collect and report the evaluation data.

2. Does data have to be collected at a particular grade within the grade band or can it be collected throughout the grade band?

  • It is a local determination when best to complete the evaluation and collect the data, though whenever possible, collecting data in grades 2, 5, 8 and end of high school programming is suggested. However, local programming may not allow for data collection in those particular grades. If data is collected over the grade band and not in one grade level, it is up to the local authority to assure that all 10 benchmarks have been collected, and aggregate data reported to the Department. The local authority will determine, district wide, what benchmarks are assessed and the grade level for which data will be collected.

3. What happens with incomplete data for students who are at the upper end of the grade band and will not have the full grade band to collect the data?

  • Beginning in the 2014-2015 school year and beyond, schools will have records of completed data sheets that show all 10 benchmarks have been finished during the grade band. Whenever possible, educators should evaluate any students missed during the initial evaluation period, including transfer students. However, that may not always be possible. If a task cannot be made up, leave that task blank in the data collection sheet. For local purposes, educators may want to document why a task was left blank.
  • All efforts must be made to evaluate students participating in adapted physical education. If a task cannot be completed, even with modifications, that task should be left blank. For local purposes, educators may want to document why a task was left blank.

4.  Do we need to report data on students that successfully complete the P.E. waiver or take summer school, online programming, and/or credit flexibility?

  • The P.E. waiver is the ONLY exemption in regards to collecting data within the district. The evaluations and data collection shall include students who take part in summer school (starting in 2013-2014), online programming, and credit flexibility.

5. The grade bands for the evaluation are as follows: K-2, 3-5, 6-8 and 9-12. What happens to data if building configurations within a district do not align with the grade bands?

  • In some instances, buildings may not have data available for the building report card indicator with data being collected for the grade band in another building. For example, the 6-8 grade band may have a middle school building for grade 6. Grades 7 and 8 are located in the junior high school building. It is determined at the local level that data would be collected in grade 8. The middle school (grade 6) would not have data for the grade band because it was collected at the higher end of the grade band, which is located in the junior high school building (grades 7 and 8). The district is in compliance due to data being available for the grade band.

Reporting Data to the Department

1. Which students should be reported to the Department via EMIS?

  • The evaluation data can be collected at the end of the grade band or during the grade band, as it is a local determination as to when to conduct the evaluation. If the evaluation is conducted at more than one grade level per grade band, the data will need to be reported for the academic year in which it was conducted. The Department recommends that schools conduct the evaluation and report the evaluation data the year it is collected. This allows for data to appear on report cards in the same year as it was collected. Aggregate counts by grade band are the only data required by the Department. Refer to the EMIS manual for reporting instructions.

2. What physical education evaluation data is to be reported to the Department via EMIS?

  • Only aggregate data for the number of students by grade band who are advanced, proficient, and limited will be reported to the Department. Please refer to the EMIS Manual for specific reporting instructions. The total number of students reported to the Department in those three areas should be aligned with the number of students in local physical education programming. Additionally, summer school data should be collected by all schools providing programming.

Although the final count may be impacted by students leaving the district, each district should report the data that was collected within the district’s building(s) for those students. Both districts (new and prior) will report data that was collected when the student was in programming. The final reporting count will include data for students who are in current programming and for those who transferred out of the district as well.

If a student transfers into a different school within the same district, the school where the student attends last should report the evaluation results. Therefore, any prior schools within the district should send the results to the last school for submission to EMIS.

Last Modified: 4/14/2026 3:17:26 PM

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