Ohio's Special Education Profiles

Click here to access the Special Education Profile for any district.
  • This video provides an overview of the new disproportionality section of the Special Education Profile.
  • This video explains the plan and process for the 2020-2021 Special Education profiles.
  • The Indicator Review Process Manual details the steps and guidelines across indicators for districts with required actions. 

Gifted-Ed-1.jpgWhat are Special Education Profiles?

The Individuals with Disabilities Education Improvement Act of 2004 (IDEA) established a series of special education “indicators” to measure each school district’s services and results for students with disabilities. The Ohio Department of Education works with stakeholders to set annual targets – or goals – for how districts should perform on these indicators. 

Every year, districts receive a Special Education Profile that shows whether they are meeting their goals, over time, for students with disabilities. The design of the Special Education Profile helps districts use data about services and outcomes for students with disabilities to keep improving their special education programs. This data gives schools answers about kindergarten readiness, achievement levels, preparedness for life beyond high school, services for children with disabilities, and equitable outcomes.

The primary basis of each district’s 2020-2021 Special Education Profile is the final special education program data that districts submitted through the state’s Education Management Information System (EMIS) for the 2018-2019 and 2019-2020 school years. The Special Education Profile also reflects a district’s performance on each indicator in the three previous years.

Due to the ordered school-building closure and impact of the COVID-19 pandemic, the 2019-2020 Special Education Profiles were not released. To ensure federal requirements are met, the Department will consolidate the required actions that would have been part of the 2019-2020 profiles into the 2020-2021 profiles. This means one or both years of data within the same consolidated profile may trigger a required action. Regardless of which year of data in the profile triggers the required action, districts will complete one improvement plan and timeline to address the indicator rather than duplicating the steps in the process. This will allow districts, state support teams and the Department to more thoroughly support and implement each step of the process.

ICON_StudentGrowth.pngResults for students with disabilities
The Special Education Profiles notify districts of their performance on the key indicators set forth by IDEA. Profiles also inform districts of any activities they must complete based on these indicators. The report includes data only about students with disabilities, unless otherwise shown.

Profile Reports
The department sends emails to superintendents, special education contacts and community school sponsors with instructions to access their profiles through the Secure Application for Enterprise (OH|ID) web portal. District users must have one of the following roles in the Ohio Educational Directory System (OEDS), assigned by their district’s OEDS administrator, to access these reports:Superintendent
  • Assistant Superintendent
  • Superintendent Designee
  • Special Education Contact
  • Director-Special Education-General
  • Coordinator-Special Education-General
  • Supervisor-Special Education-General
  • Primary Contact-Sponsor

2020-2021 Special Education Profiles

The 2020-2021 profiles will be released in two phases. The first release, targeted for December 2020, will contain all indicators that may have required actions. This includes student outcome, compliance, disproportionality and survey indicators:
  • Math and reading proficiency rates (Indicator 3c);
  • Alternate assessment rates;
  • Discipline discrepancies (Indicator 4a)
  • Discipline discrepancies by race (Indicator 4b);​
  • Significant Disproportionality in
    • ​Special education (Indicator 9);
    • Specific disability categories (Indicator 10);
    • Placement; and
    • Discipline
  • Initial evaluation timelines (Indicator 11);
  • Transition to preschool (Indicator 12);
  • Secondary transition planning (Indicator 13);
  • Timely correction of noncompliance (Indicator 15);
  • Special education family survey (Indicator 8); and
  • Post-school outcomes survey (Indicator 14).

The second release, targeted for April 2021, will add informational student outcome indicators that do not have required actions:

  • Math and reading assessment participation (Indicator 3b);
  • Four-year graduation rates (Indicator 1);
  • Federal graduation rates;
  • Dropout rates (Indicator 2);
  • Least restrictive environment for school-age students (Indicator 5); 
  • Least restrictive environment for preschool students (Indicator 6); and
  • Preschool outcomes (Indicator 7); 

Profile Data
In the public version of each district’s profile, to ensure student privacy the Department masks indicators for which there are fewer than 10 students included in the calculation. These indicators are displayed as “<10”. Not all districts and community schools have data for each indicator. Districts and community schools that did not report students for an indicator or did not have enough students in a subgroup to meet minimum group sizes are displayed as "NR".

The Excel file below contains several columns for each indicator required in the annual public data report. The file also contains a "Data Notes" sheet featuring a brief description of each indicator.

To request special education indicator data from previous school years, please contact the Office for Exceptional Children

Where we get the data

When possible, Ohio has used data from its accountability system for district-level reporting. Graduation rates (Indicator 1) and participation and performance on state tests (Indicator 3) contain the same Education Management Information System (EMIS) data used for creating Ohio School Report Cards, specific to students with disabilities. 

For more information on the calculation of indicators taken directly from the Ohio School Report Cards, click here.

More information

For a detailed explanation of the indicators and their measurements see District-Level Special Education Data Reported to the Public.

How to contact your district 

Districts and community schools identify their special education contacts through the Ohio Educational Directory System, available here.

Last Modified: 9/14/2021 2:39:29 PM