School-Based Health Care Support Toolkit

School-based health initiatives help ensure students are in school, healthy and ready to learn through a school or district's partnerships with health care providers and other community organizations. In alignment with Each Child, Our Future, Ohio developed the School-Based Health Care Support Toolkit to support schools and districts as they begin new — or augment existing — school-based physical and mental health partnerships to meet the needs of the whole child. The toolkit provides guidance and resources to excite schools and care providers about school-based physical and mental health services and answers questions school and providers have asked. Note: While most resources are appropriate for both school and provider audiences, some note the intended individual audience. 

The toolkit was designed as a joint effort between the Ohio Department of Education, Ohio Department of Medicaid, Governor's Office, Ohio Department of Health and Ohio Department of Mental Health and Addiction Services. 

If you have any comments or resources to add, please do not hesitate to contact the school-based health support team at WholeChild@education.ohio.gov. 

Key Questions	Material
What is school-based health care and how can I use this toolkit?​	Vision for Ohio School-Based Health Care
How do we get started?	Assessing community-specific issues and resources (FOR SCHOOLS) Plan for engaging and partnering with the provider community (FOR SCHOOLS) Principal design questions around building a care delivery model Plan for engaging families, teachers and the broader community Sample A: Need Assessments Sample B: Outreach Materials
How do we operationalize our partnership?	How key roles are defined and how they interact with one another Information on data sharing between parties Information on day-to-day logistics for working within a school (e.g. assimilating within the community, facility planning, safety and security) (FOR PROVIDERS) State of Ohio consent form, service agreement template, and data sharing guidance Sample A: Resource Coordinator Job Descriptions Sample B: Floor Plans
How can we ensure a sustainable model?​	Working with and eligibility for potential support resources (e.g. possible Federal/state resources, applying for grants, partnering with local organizations) Best practices for grant writing Difference in billing between the Medicaid Schools Program and school-based health care (FOR PROVIDERS)
How do we measure success?	Putting in place a performance measurement and continuous improvement plan Sample A: Assessment surveys of process effectiveness
Resources for reference	U.S. Department of Health and Human Services and U.S. Department of Education Joint Guidance on the Application of FERPA and HIPAA to Student Health Records National examples of school-based health models and their outcomes Further detail on the Medicaid Schools Program Case studies on school-based health care in Ohio Guidance and case studies from the Ohio Association of School Nurses Data on school-based health care’s effect on health and academic outcomes Information on Ohio FQHCs Ohio Affiliate of National School-Based Health Alliance (links to an external site) Guidelines on cultural competence (links to an external site) School-based mental health toolkit – developed by Cuyahoga County School District (links to an external site) Glossary of key terms School-based health guidance from Voices from Ohio’s Children
Telehealth resources	Telehealth in Schools Blueprint (links to an external site)

We would like to acknowledge the contributions of the National School-Based Health Alliance and the California School-Based Health Alliance in providing materials and foundational language for sections of this toolkit. 

 

Ohio Healthy Students Profiles 

The Ohio Department of Education and Ohio Department of Medicaid are partnering to offer Ohio schools and districts a data resource for needs assessments and planning. Visit the Ohio Healthy Student Profiles webpage for information and an interactive dashboard.

Last Modified: 5/9/2022 8:20:28 PM

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