DPIA and SWSF Reporting Tool Frequently Asked Questions

Background and Requirements for Reporting

Ohio’s schools and districts received Disadvantaged Pupil Impact Aid (DPIA) and Student Wellness and Success (SWSF) Funds to support wraparound services for Ohio’s students. The data collection tool is how schools and districts meet the requirement for reporting the spending of these funds.
Ohio law states districts and schools are required to spend Student Wellness and Success Funds by the end of the next fiscal year after they were received. Funds received this fiscal year (FY24) and remaining from prior years (FY20 to FY23) must be spent by June 30, 2025.
For questions, email WellnessandSuccess@education.ohio.gov.

Frequently Asked Questions


Frequently Asked Questions

What is the data collection tool window and deadline

The DPIA and SWSF Data Collection Tool is open through the June 30, 2024 deadline. 

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What school year should I report?
Include use of all DPIA and SWSF funds from July 1, 2023 - June 30, 2024, including FY24 DPIA, Remaining FY22 and FY23 DPIA funds, FY24 SWSF, Remaining FY20 and FY21 “fund 467” SWSF funds, and Remaining FY22, FY23 Base Cost SWSF funds.

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Where do I report?
The DPIA and SWSF Data Collection Tool is available in the Data Collection Tool Tile within the OH|ID web portal.

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Who can complete the data collection tool?
Individuals identified as “FORMS data user,” “Superintendent,” “Superintendent Designee,” Treasurer,” or “Treasurer’s Designee” in the Ohio Educational Directory System (OEDS) can complete the DPIA and SWSF Data Collection Tool. Only individuals identified as “Superintendent,” or “Superintendent Designee” can complete the acknowledgement section.

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Why is the question number or section not turning green?

Question 1 in the Initiative Detail section will not turn green. However, the remainder of the questions in this section and the section (on the left side of the screen) will turn green once they are all completed.
When reporting financial data, use only numbers and decimal points. The question will not turn green if a comma was typed in the financial data box.
If a section is not turning green, check the numbers at the top of the section to find the question that still needs addressed. All (except Question 1 in Initiative Detail) question numbers must turn green for the full section to turn green.

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Why is it requiring me to complete information on more initiatives than the district or school has?
The number of initiatives you add in the last question of the Initiative Detail section auto-populates how many initiatives you are reporting.

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What if the district or school has an initiative that fits into more than one category of use?
Select the use that best describes the initiative. If this initiative has multiple uses or components, please describe this in Question 6.
 

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What if the column totals in the financial review section do not match the amount of funding the district or school spent during fiscal year (FY) 24?
The data entered in Question 4 for each initiative auto-populates the totals in the financial review section. Column totals in the financial review section should equal the district or school’s total expenditures for DPIA and SWSF initiatives during FY24, including FY24 DPIA, Remaining FY22 and FY23 DPIA funds, FY24 SWSF, Remaining FY20 and FY21 ”fund 467” SWSF funds, and Remaining FY22, FY23 Base Cost SWSF funds. If these amounts do not match, verify the entries for Question 4 for each initiative.

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Why am I not able to answer the acknowledgements section?
Only individuals identified as “Superintendent,” or “Superintendent Designee” in the Ohio Educational Directory System (OEDS) can complete the acknowledgement section.

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How do I submit my data collection tool?
Only individuals identified as “Superintendent” or “Superintendent designee” in the Ohio Educational Directory System (OEDS) can mark the Data Collection Tool for completion. Remember to mark the tool as completed by selecting the drop-down box located at the top right side of the screen. Select the “save” icon to finalize your selection. 
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How do I save or print a copy of my report?
To print or save a PDF copy of the report, select the three dots to the left of the survey title. The Download PDF box will appear.
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Last Modified: 5/6/2024 12:24:58 PM