Frequently Asked Questions to Support Student Wellness

Frequently Asked Questions to Support Student Wellness

Over the next two years, schools will have two new sources of funding to continue student wellness activities.  Those funds include the Disadvantaged Pupil Impact Aid and Base Cost Student Wellness and Success Component. In addition to these two new sources of funding set forth in House bill 110, many schools and district have remaining funds from the previous years’ Student Wellness and Success Funds. The answers to the frequently asked questions below provide guidance specific to for each of these three potential funding streams. It is important to note each funding stream has designated uses and may require partnerships.

Review this chart for information regarding the allowable uses and required partners.
 

Overview of Funds

Use of Funds

Fiscal Logistics

Plan Development

Reporting Requirements


Overview of Funds

    Who receives the funds?
    • DISADVANTAGED PUPIL IMPACT AID 
      • Economically disadvantaged students at traditional public school districts, brick and mortar community schools, joint vocational school districts and STEM schools generate Disadvantaged Pupil Impact Aid.
    • STUDENT WELLNESS AND SUCCESS FUNDS and BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • Every student enrolled in traditional public school districts, community schools, joint vocational school districts and STEM schools generates base cost funding. A portion of these funds are restricted for Student Wellness and Success initiatives. Districts may have remaining funds from their Student Wellness and Success Funds distributed in FY20 and FY21. For assistance determining the remaining funds a district has, please email WellnessandSuccess@education.ohio.gov.

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    How will districts receive funds?
    • DISADVANTAGED PUPIL IMPACT AID
      • Funds will be distributed through the larger school foundation funding process like all other elements within the formula. Payments are made on a monthly or bimonthly schedule. Unlike federal grants, where districts draw down funds when expenditures are incurred, Disadvantaged Pupil Impact Aid will be disbursed regardless of spending activity.
    • STUDENT WELLNESS AND SUCCESS
      • Schools received their Student Wellness and Success Funds during the 2019-2020 and 2020-2021 school years.\
    • BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • Funds will be distributed through the larger school foundation funding process like all other elements within the formula. Payments are made on a monthly or bimonthly schedule. Unlike federal grants, where districts draw down funds when expenditures are incurred, the base cost funds will be disbursed regardless of spending activity.

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    How much will each district receive?
    • DISADVANTAGED PUPIL IMPACT AID
      • Disadvantaged Pupil Impact Aid is calculated based on the number and concentration of economically disadvantaged students enrolled at each school and district. The higher the concentration of disadvantagement, the higher the per-pupil amount. Implementation of the school funding formula will include detailed calculations of this funding stream for each school or district.
    • STUDENT WELLNESS AND SUCCESS FUNDS
      • Student Wellness and Success Funds were distributed to schools on a per-pupil basis, with per-pupil funding scaled based on federal census poverty data. Every school district, community school and joint vocational school district received a minimum of $25,000 in FY20 and $36,000 in FY21. This funding was paid directly to each entity based on where students are educated, without any transfers or deductions from students’ resident districts. Actual payment amounts were provided through the state foundation payment reports found here.
    • BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • The base cost and restricted component for student wellness and success initiatives is calculated based on the enrolled student population at each school and district. Funding for this element of the base cost is funded at a ratio of one Student Wellness and Success staff position for every 250 students, with traditional public schools guaranteed a minimum of five positions. While the funding is computed on an FTE basis, the funds are not exclusively required to support staff but must be restricted to the following allowable uses:
        • Mental health services, including telehealth services;
        • Culturally appropriate, evidence-based or evidence-informed prevention education, including youth-led programming and social and emotional learning curricula to promote mental health and prevent substance use and suicide;
        • Services for homeless youth;
        • Services for child welfare-involved youth;
        • Community liaisons or programs that connect students to community resources, including City Connects, Communities in Schools and other similar programs;
        • Physical health care services, including telehealth services;
        • Family engagement and support services;
        • Student services provided prior to or after the regularly scheduled school day or at any time school is not in session, including mentoring programs.
    Implementation of the school funding formula will include detailed calculations of this funding stream for each school or district.

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    Where should funds be deposited?
    • DISADVANTAGED PUPIL IMPACT AID
      • School funding revenue will be received as revenue in the General Fund as restricted revenue. Schools and districts should use the existing restricted receipt code to receive these funds (3211). This will allow schools and districts to track these funds. It will be up to each school and district to ensure compliance with the restricted spending requirements.  
    • STUDENT WELLNESS AND SUCCESS
      • Schools received Student Wellness and Success Funds during the 2019-2020 and 2020-2021 school years. These funds were deposited into a special revenue fund for Student Wellness and Success Funds (Fund 467). This fund is available in USAS. Student Wellness and Success Fund revenue should have been deposited into Fund 467 with receipt code 3219.   
    • BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • School funding revenue will be received as revenue in the General Fund as restricted revenue. The Auditor of State’s Office created a new restricted receipt code (3218). This will allow schools and districts to track these funds. It will be up to each school and district to ensure compliance with the restricted spending requirements.
     

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Use of Funds

    Can the district fund work it is already doing?

    Yes; however, districts should be thoughtful about whether current programs are meeting the needs of their students or whether students could benefit from additional initiatives supported by these funds. 

    • Funds used to support an initiative must meet all requirements found here

     

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    Can the district use the funds to hire an additional school counselor, nurse, social worker or other personnel?
    • DISADVANTAGED PUPIL IMPACT AID and STUDENT WELLNESS AND SUCCESS FUND
      • Yes, but the position must be part of a plan developed in coordination with one of the following community partners:
        • Board of alcohol, drug addiction and mental health services;
        • Educational service center;
        • County board of developmental disabilities;
        • Community-based mental health treatment provider;
        • Board of health of a city or general health district;
        • County department of job and family services;
        • Nonprofit organization with experience serving children;
        • Public hospital agency.
    • BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • Yes, it is recommended the position be part of a plan developed in coordination with one of the community partners listed below; however, this plan is not a requirement. Community partners include:
        • Board of alcohol, drug addiction and mental health services
        • Educational service center
        • County board of developmental disabilities
        • Community-based mental health treatment provider
        • Board of health of a city or general health district
        • County department of job and family services
        • Nonprofit organization with experience serving children
        • Public hospital agency
     
    See the Guidance to Support Student Wellness and Success for tools and resources to develop a collaborative plan with community partners.
     

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    Can the district use the funds for capital projects (infrastructure)?
    Yes, as long as the project is an allowable use and meets community partner requirements found here.

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    Our district has another idea for a project that isn’t reflected on the best practices page of the Department’s website, can the district use the funds for this project?
    Yes, as long as the project is an allowable use and meets community partner requirements found here.
     

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    Where can I find more information about programs and best practices that might work for my district or school?
    The Department compiled a list of best practices and success stories that can be used as a starting point for districts and schools to think about how to best use these funds. This list is available on the Ideas for Innovation to Support Student Wellness webpage.

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    Can the district use these funds to conduct a needs assessment to determine what needs are in the school?
    Districts may choose to do a new needs assessment as Disadvantaged Pupil Impact Aid is designed for the academic and non-academic barriers economically disadvantaged students face. However, using the assessment and plan developed in coordination with allowable community partners during the 2019-2020 and 2020-2021 school years is recommended. Resources such as the Ohio Improvement Process and sample Needs Assessment and Environmental Scan Template are available to districts and schools. The Guidance to Support Student Wellness and Success provides examples of additional data sources to inform district and school needs assessments. For further information on community partner selection and data sources to complete a needs assessment, please see the Department’s Guidance to Support Student Wellness and Success document.

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    Can my district partner with others on a joint initiative?
    Yes, all school districts, joint vocational school districts, community schools and STEM schools may work with others on joint initiatives to achieve greater impact.

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Fiscal Logistics

    Is there a requirement to spend funds in the same year they are received?
    No. It’s critical schools are purposeful in planning how to use these funds. While funds are restricted, there is no requirement to spend the funds in the year in which they are received.

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    Do I need to issue an RFP or RFI to procure services using these funds?
    Districts and schools should follow their normal procurement processes.

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    Does “supplement, not supplant” apply to these funds?
    No, supplement, not supplant does not apply to Student Wellness and Success Funds or Disadvantaged Pupil Impact Aid. However, districts should be thoughtful about whether current programs are meeting the needs of their students or whether students could benefit from additional initiatives supported by these funds. Supplement, not supplant is a federal requirement, and the state is not imposing that requirement on these funds. If your local school district already is spending funds within the restricted uses of the Disadvantaged Pupil Impact Aid and/or Student Wellness and Success Funds, you may shift those expenses to these funding sources.

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    Can the district use other funds to supplement the Disadvantaged Pupil Impact Aid, Student Wellness and Success Funds and/or Base Cost Student Wellness and Success Component to support initiatives?
    Yes. Districts may choose to use other funds (state, local, federal or private) to support initiatives identified in their plans. Districts should be mindful of any restrictions placed on these funds but should not feel limited to supporting the barriers to student success.

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    If our community partner provides services that can be paid for with other funds (for example Medicaid or other funding source), should we use the Disadvantaged Pupil Impact Aid, Student Wellness and Success Funds and/or Base Cost Student Wellness and Success Component to pay for those services?
    No, districts should maximize other sources of funding where possible, including billing Medicaid for eligible services before expending Economically Disadvantaged Pupil Impact Aid, Student Wellness and Success Funds or Base Cost Student Wellness and Success Component funds.

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    Is the district required to purchase services from or provide Disadvantaged Pupil Impact Aid Fund, Student Wellness and Success Funds and/or Base Cost Student Wellness and Success Component funds to the community partner I develop my implementation plan with?
    No. While districts may choose to purchase services or provide funds to identified community partners, there is no requirement that schools provide these funds to their community partners. Each district should, through its implementation plan, coordinate the provision of services. One of the purposes of identifying a community partner is to eliminate duplication of services. Reaching out and partnering with a local hospital, health department or board of alcohol, drug addiction and mental health services may help a school identify services already available through that agency and allow the school to complement or expand these services with the use of Disadvantaged Pupil Impact Aid, Student Wellness and Success Funds and/or Base Cost Student Wellness and Success Component funds.

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    Do expenditures from Disadvantaged Pupil Impact Aid, Student Wellness and Success Funds and/or Base Cost Student Wellness and Success Component funds count toward meeting federal Maintenance of Effort requirements?
    Yes. Expenditures from these funds will count toward meeting federal Every Student Succeeds Act (ESSA) Maintenance of Effort requirements. If any of the funding is spent on providing special education services to students with disabilities, those expenditures will count toward meeting federal Individuals with Disabilities Education Act requirements.

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    Should Disadvantaged Pupil Impact Aid, Student Wellness and Success Fund and/or Base Cost Student Wellness and Success Component funds be included on the five-year forecast?
    • DISADVANTAGED PUPIL IMPACT AID and BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • Yes. These funds will be receipted into the General Fund (001) and should be reflected on the five-year forecast as restricted grants-in-aid (line 1.040).
    •  STUDENT WELLNESS AND SUCCESS FUNDS
      • No. Schools should not include revenues or expenditures from Fund 467 on the five-year forecast. The five-year forecast will continue to represent activity in the General Fund (001) and Emergency Levy Fund (016). 

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Plan Development

    What resources are available to help identify the district’s needs to inform how our school uses these funds?
    Community partners are great resources to help identify the needs in the community and how these funds may be spent to address those needs. The Department also has a number of resources on the Supporting Student Wellness website that may be helpful to districts as they do this work.

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    Does my plan need to be approved by the Department?
    • DISADVANTAGED PUPIL IMPACT AID and STUDENT WELLNESS AND SUCCESS FUND
      • No. A plan for spending funds must be developed in coordination with one of the following community partners:
        • Board of alcohol, drug addiction and mental health services;
        • Educational service center;
        • County board of developmental disabilities;
        • Community-based mental health treatment provider;
        • Board of health of a city or general health district;
        • County department of job and family services;
        • Nonprofit organization with experience serving children;
        • Public hospital agency.
    Districts do not need to submit plans to the Department nor does the Department approve plans. Districts will be required to report how funds were used at the end of the fiscal year.
    •  BASE COST STUDENT WELLNESS AND SUCCESS COMPONENT
      • No. A plan for spending funds is not required; however, the Department recommends the development of a single plan that encompasses all three funding streams.

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    How frequently does the school need to—or should it—update the plan?
    There is no statutory requirement that districts update their plans at regular intervals; however, best practice would be for districts and community partners to review and update their plans on a yearly basis to ensure they still meet the needs of their students.

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    Is there a template I can use to guide development of my plan?
    The Department encourages districts to use the five-step process, as outlined in the Ohio Improvement Process; however, this is not required. The Department has developed a template plan districts can use.

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Reporting Requirements

    What does the district need to report to the Department regarding the use of the Disadvantaged Pupil Impact Aid Funds, Student Wellness and Success Funds and Base Cost Student Wellness and Success Component funds and when is reporting due?
    The Department has developed a reporting survey for these funds. Districts should keep adequate records to demonstrate how funds are being used. Ohio law requires districts to submit reports after June 30. Reporting will be similar to prior Student Wellness and Success Funds. Funding requirements can be found here and reporting guidance from 200-2021 can be found here.

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Last Modified: 11/18/2021 1:23:41 PM