LICENSURE RENEWAL UPDATE. As a result of the ongoing coronavirus health crisis and in accordance with the passage of House Bill 404 of the 133rd General Assembly, all licenses and permits previously set to expire on July 1, 2020, have been extended, including pupil activity permits. These licenses and permits will remain valid until July 1, 2021, to allow additional time for educators who need to complete requirements for renewal. All educators whose pupil activity permits were previously set to expire July 1, 2020, must still renew for the 2020-21 school year (effective date July 1, 2020) in accordance with their license renewal cycle.
Coaching or pupil activity permits are required for individuals who will direct, supervise or coach a student activity program that involves athletics, routine or regular physical activity or activities with health and safety considerations. School districts determine which staff members need to have a permit. Those who wish to apply for an Ohio pupil activity permit must complete the requirements outlined here.
Please note that an individual hired to direct, supervise or coach a pupil activity program that does not involve athletics or routine or regular physical activity or health and safety considerations is not required to hold a pupil activity permit pursuant to section 3319.303 of the Ohio Revised Code, if that individual holds a current valid educator license issued under section 3319.22, 3319.26, or 3319.27 of the Revised Code. See also rule 3301-27-01 of the Ohio Administrative Code.
Districts are to verify all training for coaching permits
School district e-signers will confirm that all applicants for coaching permits have valid training or certification in all required areas, as outlined in the Get Set – Fulfill Your Training Requirements chart below. The guidance document below will assist e-signers with this verification.
District E-Signer Guidance: Verifying Training for Coaching Permits
permit terms for certain credential holders
Select your pupil pupil activity permit in the online application process based on the following criteria.
A. A three-year permit if you hold:
- No other educator credential; or
- An educator credential other than one of those listed under B or C.
B. A four-year permit if you hold:
- A four-year resident educator license; or
- A four-year alternative resident educator license.
C. A five-year permit if you hold:
- A five-year professional license; or
- A five-year senior professional license; or
- A five-year lead professional license.
steps for THOSE Requesting a Permit (new or renewal)
On Your Mark – Contact the School District
The hiring process. Your first step is to complete the process for serving as a coach or activity director at the school or district where you wish to coach or direct. Be sure to notify the school or district that you will be submitting the online application for the pupil activity permit. The superintendent or designee will need to electronically sign your application.
Background check. Make sure you have up-to-date background checks on file. If you are renewing your permit, you can check the date of your last background check from your CORE Dashboard. You can ask your district where its staff members start this process if you need to request a new or updated background check.
Get Set – Fulfill Your Training Requirements
There are five categories of training below. Applicants are to: a) check with their school districts about preferences and procedures related to each category; and b) provide documentation to their districts that they met requirements. We encourage coaches to keep record of any expiration dates for their training sessions so that they can re-take them before they expire (dates vary).
|1. Fundamentals of Coaching - The National Federation of State High School Associations presents this series of online modules (one-time training).
|2. Cardiopulmonary Resuscitation (CPR) training - Fulfill this requirement through a course approved by your school or district.
|3. First Aid for Coaches - Fulfill this requirement through ONE of the four categories of options outlined below:
- Ohio Department of Education-approved pupil activity program. Search for a program during a given time span by entering a beginning and ending date here.
- Nationally approved programs. Select ONE of the following:
- College or university courses. Courses must be completed within the past three years and be related to first aid or athletic training.
- Professional licenses or certifications. The following licenses/certifications fulfill the first aid training requirement: MD, DO, DC, PA, RN, EMR, EMT, AEMT, Paramedic, ATC and SCS. Your board license must be active.
|4. Concussion Training - Complete ONE of the following free, online courses (valid for three years).
Please see the Ohio Department of Health website for additional resources.
5. Sudden Cardiac Arrest Training - Each year, coaches must renew the Sudden Cardiac Arrest training also known as Lindsay’s Law. Although districts may choose how they will verify completion of this requirement, the Department encourages use of its Learning Management System (LMS) to access the Lindsay’s Law course. Coaches must have an active or pending Pupil Activity Permit application to access the LMS system. Once the permit is in the active or pending status, you may access the LMS through your OH|ID account. On the LMS homepage at top right corner, click the Course Catalog link. Then search for Sudden Cardiac Arrest to find the course. After you view the materials and pass a short test, you may download and print your certificate of completion.
If you are unable to access the LMS, please work with your local district regarding approval of alternative options to meeting this requirement as explained on the Ohio Department of Health website.
GO – Application Instructions
- Make sure you have a OH|ID account. If you are certain you do not have a OH|ID account, set one up following the instructions here.
- If you have a OH|ID account but do not remember the user name or password, click on the "Forgot Password" link on the OH|ID portal to reset your password. Please do not set up a second OH|ID account. If you need assistance, you may contact (877) 644-6338 or Profile.Help@education.ohio.gov.
- IRN - Ask your district for its Information Retrieval Number (IRN).
- Access your OH|ID account.
- Click Educator Licensure and Records (CORE).
- Complete the online application from your CORE Dashboard.
- See the CORE User Manual for complete instructions.
Last Modified: 4/16/2021 1:21:10 PM