Substitute License

The Ohio Department of Education issues one-year and five-year substitute teaching licenses to applicants who meet qualifications and who have been hired to serve in schools or school districts. As of July 1, 2019, pursuant to Senate Bill 216, 132nd General Assembly, ODE will open the application window for new substitute licenses and will no longer be issuing or renewing Short Term or Long Term substitute licenses issued under former Revised Code section 3319.226.

Long Term and Short Term Substitute Licenses Valid beyond July 1, 2019

  • All Long Term Substitute licenses will continue to be valid for substitute teaching for an unlimited number of school days in the named subject area and grade levels through their expiration.
  • All Short Term Substitute licenses will continue to be valid for substitute teaching in a given classroom for up to 60 school days during the current school year through their expiration.

 New Substitute Teaching License (1 Year or 5 Year)

There will be one type of substitute license issued after June 30, 2019. Applicants will select teaching field(s) based on the post-secondary degree(s) they hold.

  • Post-secondary degree in Education:
    • Issued with a teaching field of “Education Degree-Unlimited subbing.”
    • Valid for daily substitute teaching (e.g., a different class each day) in any subject or grade level.
    • Valid for teaching unlimited days in a specific class in any subject or grade level.
  • Post-secondary degree in a subject related to an area of licensure:
    • Issued with a teaching field in a designated subject area related to the post-secondary degree (e.g., Integrated Mathematics).
    • Valid for daily substitute teaching (e.g., a different class each day) in any subject or grade level.
    • Valid for teaching unlimited days in the designated subject area in any grade level.
    • Valid for teaching up to one semester in a specific class in other subjects with local board approval.
  • Post-secondary degree in a subject unrelated to any area of licensure:
    • Issued with no teaching field.
    • Valid for daily substitute teaching (e.g., a different class each day) in any subject or grade level.
    • Valid for teaching up to one semester in a specific class at any grade level with local board approval.
  •  For individuals who are limited to one semester in a specific class, the local board of education may approve additional subsequent semesters in the same class.
  • Reminder: Substitute teaching licenses are for substitute teaching. Substitute licenses do not meet proper certification requirements as required in Revised Code section 3319.074.
  Transitioning to the New Substitute License
  • An individual whose Short Term substitute license is expiring on June 30, 2019, who wishes to continue to work as a substitute, is encouraged to wait and apply for a new substitute license when the application is available beginning July 1, 2019.
  • Long Term Substitute licenses are currently issued based on post-secondary coursework completed related to the area of licensure. New substitute licenses will be issued in the area(s) of licensure related to the subject area(s) of the applicant’s post-secondary degree(s). An individual who holds a Long Term Substitute license may want to consider this difference in eligibility requirements when deciding whether or not to renew a Long Term Substitute license expiring on June 30, 2019.

Preliminary Steps for First-time or Renewal of Licenses

  • Contact a school, district or educational service center. Please DO NOT apply for this license (new or renewal) through the Department's online system until you have completed the two steps below; otherwise, your application will be declined. You must:
    • Complete the employment process at the Ohio school, district or educational service center for which you are interested in serving as a substitute teacher.
    • Notify the employing organization that you will be selecting it as you apply online; the organization's e-signer will need to electronically sign your license application. 
  • Do you have a current background check? You must have current background checks on file with the Department. Please click here for more information.
  • Do you need a transcript sent? If you are applying for a NEW long-term or short-term substitute license, you will need to have your official transcript (no photocopies) reflecting your bachelor's degree conferred (and completed coursework requirements, if applicable). Please be prepared to scan and upload your original, official transcript in PDF format only during the online application process. We cannot accept grade reports, photos/photocopies of transcripts or unofficial transcripts. Before uploading your transcripts, please see the following requirements:
    • Confer date of bachelor's degree must be visible.
    • Include all pages of transcript (front and back).
    • Registrar's signature and transcript key/guide must be visible.
    • Create one PDF file per transcript (do not upload pages separately).
    • Upload transcripts from multiple universities separately (i.e. each transcript should be one PDF file).
    • Electronic transcripts may only be sent directly from the issuing college/university to educator.licensure@education.ohio.gov.
    • Do not submit transcripts that will expire or are password protected or locked.
  • Did you complete your degree outside the United States? If you completed college coursework outside the United States, please submit a course-by-course analysis from an approved international credential evaluation service. List of approved organizations

Current Substitute License Types (valid through June 30, 2019)

  • Review the Complete list of Current License Types and Teaching Field Codes for Substitute Licenses here.

Short-term substitute license

If you have a bachelor's degree from an accredited institution of higher education, you may apply for a short term substitute teaching license. You may teach in a given classroom for no more than 60 (school) days during the current school year under a short-term substitute license. For periods longer than 60 (school) days, an individual with a long-term substitute license must be employed.

Long-term substitute license

If you have a bachelor's degree and completed content area coursework through an accredited institution of higher education, you  may apply for a long term substitute teaching license. The content area coursework requirements are as follows:

  • Early Childhood (PreK to Grade 3) – 12 semester hours in professional early childhood education.
  • Middle Childhood (Grades 4-9) – 20 semester hours in EACH subject requested.
  • Adolescence to Young Adult (Grades 7-12) – 20 semester hours in EACH subject requested.
  • Multi-Age (PreK to Grade 12) – 20 semester hours in EACH subject requested. 
  • Licenses in integrated content areas – you must have completed an appropriate distribution of coursework. Example: for a license in integrated science, you must have completed coursework in life science, earth science, physics and chemistry. 
  • Intervention Specialist (either PreK to Grade 12 or K-12, depending upon specific area) – 12 semester hours in special education. This license is only available as a one-year license, new or renewal. You must complete an additional six semester hours in a program leading to intervention specialist licensure since the issue date of the license to renew.
  • Pupil Services Interpreter for the Hearing Impaired – the district e-signer must verify with his or her electronic signature in the online license system that you have the necessary skills to serve in the capacity of educational interpreter.
  • Career-Tech Workforce Development – The district e-signer must verify with his or her electronic signature in the online license system that you have the necessary skills and/or education to serve in the teaching field requested.

Note: License areas are outlined in Ohio Revised Code 3301-23-44 (D) (2) (a) through (e)

Application Instructions

  • Access your OH|ID account.
  • Click Educator Licensure and Records (CORE).
  • Complete the online application from your CORE Dashboard.
  • See the CORE User Manual for complete instructions.

Related Links

Last Modified: 5/16/2019 1:50:13 PM