9-12 District
Test Coordinator
Bulletin

9-12 District
Test Coordinator
Bulletin

Ohio’s State Tests (OST) – English Language Arts, Mathematics, Science, Social Studies

1/2/2020

New! English Language Arts I State Assessment Information 

In October, the Department released information regarding the elimination of the English language arts I state assessment for students in the class of 2023 and beyond. This document has recently been updated to address frequently asked questions regarding the availability of the ELA I test to current 9th graders as well as students in middle school who may be enrolled in a high school ELA I course. Further updates will be added to this document and communicated through the test coordinator bulletins. More details on the impact of eliminating the English language arts I test can be found on the Department website.

Bilingual English-Spanish Toggle Function

Beginning in the 2019-2020 school year, there is a new toggle function for the Ohio’s State Tests (OST) which allows students to switch between English and Spanish forms at the push of a button. This new function replaces the stacked format of the bilingual tests. When toggling between languages, the testing system maintains all student responses, as well as the approximate place on the page. To provide students an opportunity to use the new function, all practice tests and released test items on all OSTs in mathematics, science and social studies have been updated to include the toggle function and are available for use on the portal. English language arts items are not translated. To enable the toggle function, the Language setting must be changed to “Bilingual English-Spanish” on the test settings page before beginning the test.

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Fall 2019 High School End-of-Course Test Administration

Materials and Additional Order Window  

Districts with students testing on paper for high school tests may submit their additional orders for all subjects in TIDE until Jan. 8. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School EOC Fall 2019” Administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping addresses under the Contact Info task. District test coordinators who wish to update their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809.

 
Test Administration 

Districts scheduled their 15-consecutive school day test administration Dec. 2-Jan. 10. Make-up testing must be completed within the district’s 15-consecutive school day window. The Important Dates page on the portal includes a summary of key dates.
 
Districts must Pre-ID their students who are participating in the fall 2019 administration in TIDE under the Ohio’s State Tests 2019-2020 Administration task. Remember to use the Student Pre-ID File Layout for the 2019-2020 school year. All students, regardless of test mode, must be preidentified no later than Jan. 10.
 

Spring 2020 High School End-of-Course Test Administration 

New! Pre-ID Window and On-time Order Window  

Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. Refer to the Guidance Document for 2019-2020 Ohio Pre-ID files for more information.
 
Districts whose students are using paper tests and who wish to receive printed Pre-ID labels must submit their Pre-ID data in TIDE by Feb. 3 under the Ohio’s State Tests 2019-2020 Administration task. Student test mode must be marked “P” for paper to receive a printed Pre-ID label.
 
Districts with students using paper for high school end-of-course English language arts, mathematics, science or social studies tests may submit their on-time orders in TIDE Jan. 28-Feb. 3. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders High School EOC Spring 2020” Administration task in TIDE. To access the Orders task, district test coordinators must first confirm their contact information and shipping address under the Contact Info task. District test coordinators who wish to change their shipping address must contact the Ohio Help Desk at 1-877-231-7809 to request a change. 
 

New! Paper Materials Pick-Up Window  

Districts will enter pick-up date(s) for their scorable materials under the Supplemental Information task in TIDE Jan. 28-Feb. 3 for each of the spring 2020 administrations. The date must be no later than one business day after the conclusion of the district’s 15 consecutive school day testing window for the English language arts tests and no more than one day after the district’s 15 consecutive school day test window for mathematics, science and social studies tests. 
 

New! Manuals

The spring 2020 Ohio’s State Tests Test Administration Manual (TAM) is available for download from the Administration Manuals and Guidance Documents page of the portal. The Test Administration Manual must be reviewed by test coordinators and test administrators prior to the spring 2020 test administration. The Test Administration Manual includes key information regarding scheduling, test security, student Pre-ID and test eligibility, staff responsibilities, test status requests and other important policies and procedures. This information is applicable to all spring 2020 test administrations, including students testing online and on paper. 
 
The Test Administration Manual also includes a series of appendices that can be downloaded as part of the Test Administration Manual or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies and breach administrations. The appendices also include documents such as the Test Incident Guidance Document and Special Testing Scenarios Guidance Document. Lastly, the appendices include a series of checklists, including the District Test Coordinator Checklist, Test Administrator Checklist and the Online Testing Highlights and Script
 
The Supplemental Instructions for Paper Testing manual will be available for download by early February. The Supplemental Instructions for Paper Testing includes policies and procedures specific to paper testing, such as important dates, distributing paper test materials, test-day procedures, oral scripts, returning test materials and more.