District Test Coordinators | Quick Guide

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This guide provides links to resources for district test coordinators. For more information, visit the Testing webpage.
Common Assessment Acronyms
  • AASCD: Alternate Assessment for Students with the Most Significant Cognitive Disabilities
  • CRS: Centralized Reporting System
  • DEI: Data Entry Interface
  • DTC: District Test Coordinator
  • OELPA: Ohio English Language Proficiency Assessment
  • OELPS: Ohio English Language Proficiency Screener
  • OGT: Ohio Graduation Tests, for students who entered high school before July 1, 2014
  • OST: Ohio's State Tests for grades 3-8 and high school
  • TIDE: Test Information Distribution Engine
  • TAM: Test Administration Manual

Resources

Ohio’s Assessment System test portal: The test portal is the gateway to state test administration systems, guidance, manuals and resources for test coordinators, technology coordinators, teachers and test administrators.

Announcements: Announcements for teachers and test coordinators are updated on the test portal. These include scheduled maintenance, scoring and results, secure browser updates, and testing issues and updates.

Data Entry Interface (DEI): The Data Entry Interface is a component of the online testing system that allows authorized users to enter student assessment data, such as question responses and scores from paper tests. Find DEI user guides and other resources in the resources section of the test portal.

FAQs: Find answers to frequently asked questions about:


Ohio's Accessibility Manual: Describes accessibility policies, as well as the related features of Ohio’s State Tests available for all students, students with disabilities, students who are English learners and students who are English learners with disabilities.

Ohio’s State Tests Resource Book: The Ohio’s State Tests Resource Book, formerly the Rules Book, provides a reference for school officials responsible for statewide testing in a district or building. It also provides a general overview of Ohio’s statewide testing program and shares specific information pertaining to testing at each grade level.

Centralized Reporting System: The Centralized Reporting System which replaced the Ohio Online Reporting System, provides dynamic data schools and districts can use to gauge students’ achievement on various state assessments. This data can be used to compare achievement between individual students and the school, district and state.

Test Administration Manuals: Test coordinators and test administrators must review the Test Administration Manual (TAM) for each assessment prior to test administration. The manual includes key information about scheduling, test security, student pre-IDs and test eligibility, staff responsibilities, test status requests and other important policies and procedures.

The Test Administration Manual also includes a series of appendices that can be downloaded as part of the TAM or separately. The appendices cover important policies and procedures regarding oral translations, human read-aloud administrations, calculator policies and breach administrations.

The Test Administration Manual replaces the former Test Coordinator’s Manual and Directions for Administration Manual.

Special Testing Scenarios:  Appendix I of the OST TAM, describes how to handle situations such as students who receive services outside their home districts, receive state scholarships, move to different districts, enroll in internet-based schools, attend educational service centers, require medical waivers and more.
 

District Test Coordinator Checklist: Appendix J of the OST TAM, is month-by-month timeline that suggests activities for district and building test coordinators to prepare for and oversee the administration of both paper and online tests. 

Supplemental Instruction for Paper Testing: The Supplemental Instructions for Paper Testing manual covers policies and procedures specific to administering Ohio’s State Tests on paper. This manual is a supplement to the Test Administration Manual. Test coordinators and test administrators testing students on paper must review this manual prior to testing.

Test Administrator Certification Course: This course is for the OST, OELPA, OGT and  AASCD. Required training for AASCD test administration is provided by State Support Teams.

Test Security Training: This is required training for all test administrators that must be completed by October of each school year. A Test Security Training resource also is available.

TIDE Manual and Tasks for Test Coordinators: The Test Information Distribution Engine (TIDE) stores student demographic information and provides authorized users with tools for administrative tasks for testing.

Test Coordinator News: This newsletter is published by the Office of Assessment once a month with timely information for test coordinators. Test coordinators and test administrators can sign up to receive the Test Coordinator News by email.

Last Modified: 12/7/2021 7:49:01 AM