K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

NEW! Ohio’s State Tests – English Language Arts, Mathematics, Science

3/5/2019

Spring 2019 

NEW! Pre-ID Window and On-time Order Window 

Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. All students, regardless of test mode must be preidentified by April 26 for English language arts tests and May 10 for mathematics and science tests. Refer to the Guidance Document for 2018-2019 Ohio Pre-ID Files on the portal for more information.
 

Test Windows 

Please note that for spring 2019, there are two test windows; one for the English language arts tests and one for the mathematics and science tests. Districts will schedule their 15-consecutive-school-day English language arts test administrations during March 25-April 26. Districts will schedule their 15-consecutive-school-day mathematics and science test administrations April 1-May 10. Make-up testing must be completed within each of the district’s 15-consecutive-school-day test windows. The Important Dates page on the portal includes a summary of key dates.
 

Score Report Labels 

Districts that wish to receive a set of spring 2019 Ohio’s State Tests score report labels must access the Score Report Label Requests task in the Ohio’s State Tests 2018-2019 administration in TIDE, select “Yes,” and click “Save” by May 10. All districts automatically receive printed Family Reports. If your district does not want to receive score report labels, no action is required.
 

Preparing for the Spring 2019 Administration 

Districts should review and familiarize themselves with the following manuals, guidance documents and other resources that are available on the portal resources page to prepare for a successful administration:
  • Administration Manuals & Guidance Documents – Test Administration Manual (includes policies and procedures, Test Coordinator Checklists, Online Testing Highlights and Scripts, and testing scenarios), Ohio’s Accessibility Manual and Planning Tools and the Supplemental Instructions for Paper Testing;
  • Online Systems Resources – TIDE Support Documents, ORS Support Documents, User Guides and Tutorials;
  • Technology Resources – Online Systems Requirements, Technical Specifications Manual and Secure Browser Installation Manual.  
These and other resources are available on the Ohio's State Tests portal.
 

NEW! Grade 3 Paper Option 

Over the past five years, Ohio has transitioned state testing from paper-and-pencil to online administration. The percentage of third-grade students who take their English language arts tests online was nearly 100 percent in 2018, as noted: 
  • 99.5 percent of the grade 3 English language arts tests were administered online in spring 2018; and  
  • 99.7 percent were administered online in fall 2018.    
A few exceptions to online testing are available for students’ religious beliefs and students who require paper test forms as an accommodation documented in their individualized education programs (IEP) or 504 plans. In addition, there are rare exceptions based on a verified lack of technology infrastructure at a district or school.  An additional opportunity allowing paper testing is now available. 
 
LEGISLATION 
Senate Bill 216, 132nd General Assembly, effective Nov. 2, 2018, allows districts the option of paper or online test administration only for the third-grade state assessments, beginning in the 2019-2020 school year. Specifically, Ohio Revised Code Section 3301.0711(G)(4), as amended by SB 216 provides:  
Beginning with the 2019-2020 school year, a school district, other public school, or chartered nonpublic school may administer the third-grade English language arts or mathematics assessment, or both, in a paper format in any school year for which the district board of education or school governing body adopts a resolution indicating that the district or school chooses to administer the assessment in a paper format. The board or governing body shall submit a copy of the resolution to the department of education not later than the first day of May prior to the school year for which it will apply. If the resolution is submitted, the district or school shall administer the assessment in a paper format to all students in the third grade, except that any student whose individualized education program or plan developed under section 504 of the "Rehabilitation Act of 1973," 87 Stat. 355, 29 U.S.C. 794, as amended, specifies that taking the assessment in an online format is an appropriate accommodation for the student may take the assessment in an online format. 
 
Because the election to use paper tests must be made by a district board of education or a governing authority, please advise your district board of education or governing authority to take action if paper-and-pencil test administration is desired and submit a resolution by May 1, 2019. 
 
The option applies to the following tests in grade 3:  
·      Ohio’s State Tests in English language arts and/or mathematics;  
·      Ohio’s Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD), English language arts and/or mathematics. Note: The online AASCD 2.0 to be administered in 2019-2020 is computer adaptive, while the paper version is not.  
  
Districts should consider the following: 
  • Districts (including community schools) and chartered nonpublic schools may choose to administer paper tests to their third-grade students for the above tests only. The board’s resolution to use paper tests is a general election but cannot supersede a student’s individualized education program (IEP) or 504 plan. In other words, if the district chooses paper tests, a student on an IEP or 504 plan must test online if the plan specifies that mode; 
  • The board’s decision applies to all schools within a district;  
  • The administration format choice (paper or online) is for the full school year (i.e., English language arts for fall, spring and summer administrations; mathematics for spring administration). Changes in the administration mode cannot be made midyear;  
  • If a district continues to administer the tests online, paper accommodations as accessibility features are still available as detailed in Ohio’s Accessibility Manual. A board resolution regarding accommodations is not required;  
  • Districts wishing to administer paper tests to their third-grade students must submit certified resolutions from their school boards or governing bodies to the Ohio Department of Education by May 1 of each year for test administration occurring the following school year;  
  • Districts that have requested and qualified for an exception to online testing (for example, for religious beliefs) must submit a certified resolution as well; and  
  • Any district that does not submit a certified resolution by May 1 of each year will be expected to test its grade 3 students online the following school year. A resolution needs to be submitted to the Department only if a district is choosing paper.  
The Department will release more information about the submission process for the resolutions later. For questions, please contact the Office of Assessment at (614) 466-1317 or statetests@education.ohio.gov.