K-8 District Test
Coordinator
Bulletin

K-8 District Test
Coordinator
Bulletin

NEW! Ohio’s State Tests – English Language Arts, Mathematics, Science

5/7/2019

Spring 2019 

NEW! Mathematics and Science Tests Window 

Districts will schedule their 15-consecutive-school-day mathematics and science tests administration April 1-May 10. Makeup testing must be completed within the district’s 15-consecutive-school-day test window. The Important Dates page on the portal includes a summary of key dates.
 
Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. Refer to the Guidance Document for 2018-2019 Ohio Pre-ID Files on the portal for more information.
 

NEW! Returning Paper Test Materials 

Return scorable test materials immediately after testing and no later than one business day after each of the district’s test windows end. Return nonscorable materials within one week of returning scorable documents. Districts that did not submit pickup dates for scorable materials in the Supplemental Information task in TIDE by the Feb.4 deadline are responsible for scheduling their own pickups according to the instructions in section 4 of the Supplemental Instructions for Paper Testing.
 

NEW! Spring 2019 Score Reporting 

District results for students who took the spring 2019 Ohio’s State Tests online will be posted in the Online Reporting System (ORS) on June 3. Students whose scorable documents were returned to DRC according to the instructions in the manual will be posted June 17 for grade 3 English language arts and June 24 for all other subjects. Students who tested using a breach form will be posted by July 8. Records that require discrepancy resolution will be reported after the records are resolved in TIDE.
 

Pre-ID Window 

Districts must ensure all participating students are preidentified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. All students, regardless of test mode, must be preidentified by May 10 for mathematics and science tests. Refer to the Guidance Document for 2018-2019 Ohio Pre-ID Files on the portal for more information.
 

Test Window 

The spring 2019 mathematics and science test window will close on May 10. Makeup testing must be completed within the district’s 15-consecutive-school-day test window. The Important Dates page on the portal includes a summary of key dates.
 

Summer 2019 Grade 3 English Language Arts Administration 

NEW! Summer 2019 Test Administration Manual 

The summer Test Administration Manual will be available for download from the Administration Manuals and Guidance Documents page of the portal on May 14. The manual must be reviewed by test coordinators and test administrators prior to the summer 2019 administration. The manual includes key information regarding scheduling, test security, staff responsibilities and other important policies and procedures. Summer testing is optional, and the administration window is July 8-12.
 

NEW! Pre-ID Window and On-time Order Window 

Districts must ensure all participating students are pre-identified in TIDE in advance of the test window and have the appropriate subject mode field set to “O” for online and “P” for paper. Refer to the Guidance Document for 2018-2019 Ohio Pre-ID files for more information. Districts whose students are using paper tests and who wish to receive pre-printed Pre-ID labels must submit their Pre-ID data in TIDE by May 24 under the Ohio’s State Tests 2018-2019 Administration task.
 
Districts with grade 3 students using paper may submit their on-time orders in TIDE May 20-24. All orders are subject to Department approval. District test coordinators will place orders under the “Paper Orders Grade 3 Summer 2019” administration task in TIDE. To access the Orders task district test coordinators must first confirm their contact information and shipping address under the Contact info task. District test coordinators that wish to change their shipping addresses must contact the Ohio Help Desk at 1-877-231-7809 to request a change.
 

NEW! Paper Materials Pickup Window  

Districts will enter their pickup date for their scorable materials for the summer 2019 administration under the Supplemental Information task during the TIDE window May 20-24. This date must be no later than one business day after the conclusion of the district’s testing. The summer 2019 grade 3 English language arts administration testing window is July 8-12.