21st Century Timeline

21st Century Timeline

Important 21st CCLC Dates

Event Date Details Location Point of Contact
21stCAFE Cohort 2:  Foundations Seminar and Community of Practice Begins 09/07/2023 Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 9/14, 9/21 & 9/28 from 9:30 AM- 12 PM

Virtual Community of Practice dates are 9/7, 10/19 & 1/18  from 10-11:30 AM.  The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio		 Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201		 Sarah DeShon

Register at: 
https://go.osu.edu/
21stcafe2
21APR Summer and School Year Data Submission Activities, Staffing, Participation dates TBA;
Outcomes dates TBA		 Training information coming soon - prepare by completing this worksheet for the 22-23 school year and summer 2022 (if applicable) ODE Monitoring System Tabitha Palmer 
(21st CCLC Data Coordinator)
21stCAFE Cohort 1:  Engaging Every Family Seminar and Community of Practice 
*For graduates of 21stCAFE Foundations		 Begins 09/28/2023 Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 11/9, 11/30 & 12/7 from 9:30 AM- 12 PM

Virtual Community of Practice dates are 9/28, 1/11 & 2/1  from 9:30-11 AM.  The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio		 Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201		 Sarah DeShon

To register: 
https://go.osu.edu/
21stcafe2
21st CCLC Orientation 10/04/2023 from 9am – 3pm This training is mandatory for Program Managers who have newly awarded 21st CCLC grants and/or are first-time managers of 21st CCLC grants Virtual (Zoom) Chad Heileman 

Register at: https://www.eventbrite.com/e/21st-century-community-learning-center-virtual-orientation-training-10-4-23-tickets-707937017677
21st CCLC Evaluation & Data Collection Training 10/05/2023 from 9am – 3pm This training is mandatory for ALL Program Managers and ALL Local Evaluators of 21st CCLC grants Virtual (Zoom) Chad Heileman 

Register at: https://www.eventbrite.com/e/21st-century-community-learning-centers-virtual-evaluation-training-10-5-23-tickets-708739517977
Grant Closeout Fiscal Review Deadline 10/06/2023 For Grants Closed 6/30/2023 (see details here) ODE Monitoring System Nina Pace
FY24 Program Start Date 10/16/2023 FY24 Programming is expected to begin by 10/16/2023 – with licenses/exemptions in place N/A N/A
Monitoring Application Training 10/26/2023 or
10/31/2023		 All 1st year grantees and those in years 2, 3 or 4 shown in the FY24 CAPA Monitoring Review List Via MS Teams Stacey Brinkley
Qualtrics Links Sent for End of Year Reporting (for FY23) TBA November 2023 Grantees receive a specific link for each grant on which they will report Links sent to program manager via email University of Cincinnati
Evaluation Services
Center
End of Year Reports Due (for FY23) 12/15/2023 Reports are submitted directly to UC using grant-specific survey links received in November Qualtrics Survey University of Cincinnati
Evaluation Services
​Center
First Year Implementation Deadline 12/15/2023 Fiscal and Programmatic documentation mandatory for all new FY24 grantees (see app for system for list of requirements) ODE Monitoring Application Shannon Teague
(program)

Nina Pace (fiscal)
Compliance and Performance Assessment (CAPA) Deadline 12/15/2023 Fiscal and programmatic documents to be uploaded by 12/15/2023 ODE Monitoring Application TBA (NE & SW regions)

TBA (NW & SE regions)

Stacey Brinkley (Central region)

Nina Pace (fiscal)
Out of School Time Conference 1/23/2024-1/25/2024 Both 21st CCLC and SLAOG grantees are encouraged to attend Greater Columbus Convention Center COSA
21st CCLC Bidders Conference (General Session) 02/22/2024 3-hour session TBA
(in-person)		 Shannon Teague
21st CCLC Bidders Conference (Community/Charter Schools - Special Session) 02/27/2024 3-hour session TBA (virtual) Shannon Teague
System Navigation Training TBA March 2024 Virtual 2-hour session targets those interested in applying for a 21st CCLC grant Via MS Teams TBA
Continuation Plan Training TBA March 2024 Program Managers or Evaluators (staff who submit end of year reports for the grant) Via MS Teams TBA
FY25 Grant Application Period 03/04/2024-04/05/2024 Grants awarded for FY24 competition to be announced mid-July N/A N/A
FY24 Program End Date 4/12/2024 FY24 Programming must be provided through 4/12/2024 N/A N/A
5th Year Grant Closeout Training TBA May 2024 Virtual 2-hour session - mandatory for all 5th Year Program Managers TBA TBA
FY25 Program Start Date 10/14/2024 FY25 Programming is expected to begin by 10/14/2024 – with licenses/exemptions in place? N/A N/A
FY25 Program End Date 4/11/2025 FY25 Programming must be provided through 4/11/2025 N/A N/A
 

2024 Fiscal Dates

Please ensure your OH|ID and roles are set up to obtain CCIP access from your OEDS-R Administrator. Information about this process can be found here

Event Date Details Location Point of Contact
FY24 Grant Period 7/1/2023-6/30/2024 Reflects FY2024 N/A Nina Pace
Project Cash Requests Ongoing Submit PCRs via CCIP CCIP Nina Pace
Final Expenditure Reports Due annually 9/30 FY24 FERs due in the CCIP 9/30/2024;
FY23 FERs due 9/30/2023		 CCIP Nina Pace
Budget Revisions No later than 6/30/2024 Revisions must be approved prior to last day of programming. Must be in “authorized rep approved” CCIP status by 6/30/2024 CCIP Nina Pace
5th Year Closeout October 2024 For grantees whose 5th and final year will end 6/30/2024 N/A Nina Pace

21st CCLC Training Dates

Trainings provided by Ohio Department of Education staff/contractors

Event Date Audience Location Point of Contact
Monitoring Application Training (resources) 9am-12pm on either October 24, 2022 or October 28, 2022 All 1st year grantees and those in years 2, 3 or 4 shown in the FY23 CAPA Monitoring Review List Via MS Teams TBA
Continuation Plan Training 10-11:30am on either March 24, 2023 or April 5, 2023 Program Managers or Evaluators (staff who submit end of year reports for the grant) Via MS Teams TBA
New Applicant CCIP Navigation Training (recording) 1-3pm on either March 24, 2023 or April 5, 2023 Optional: targets those interested in applying for a 21st CCLC grant. Via MS Teams Nina Pace
5th Year Grant Closeout Training (resources) 9-11am on May 19, 2023 Mandatory for all 5th Year Program Managers. Those who missed training should review and complete quiz by 06/15/23 Nina Pace

COSA Trainings

Trainings provided by the Center for Out of School Advancement (COSA)

Regional Technical Training (Establishing and Maintaining Community Partnerships)
Northwest Region (virtual): Monday 9/25/23 at 9:30 AM
Southwest Region (virtual): Tuesday 9/26/23 at 9:30 AM
Central Region (virtual): Wednesday 9/27/23 at 9:30 AM
Southeast Region (virtual): Thursday 9/28/23 at 9:30 AM
Northeast Region (virtual): Friday 9/29/23 at 9:30 AM
Click here to visit COSA's registration page.

Statewide and National Conferences

There are several optional statewide and national conferences grantees may be interested in attending. A listing of a conference does not reflect an endorsement by the Department. 

This page will be updated throughout the year (as needed) and any updates will be sent via email at that time. If you have any questions regarding the timeline, please contact us.

Last Modified: 9/14/2023 1:44:33 PM