Data for Free and Reduced Price Meal Eligibility

Location

The data can be found at the Ohio Department of Education ftp site at: ftp.ode.state.oh.us/

  • Click on the MR81 folder;
  • Find the files with the most recent October date;
  • The data is available in 3 formats:
  1. Text file – this is a formatted text file. Sponsor and county totals can be found on this file. Note: This file must be opened using Notepad or WordPad to be formatted correctly.
  2. Tab delimited file – this file can be easily imported into a spreadsheet, such as Microsoft Excel.
  3. Zip file – this file has been zipped to make it smaller. Once saved to a local drive it must be unzipped before it can be used.
  • The data is separated into 3 reports:
  1. Traditional claiming
  2. Community Eligibility Option (CEO)
  3. Provision 2


Description

Each year, Sponsors of the National School Lunch Program (NSLP) report the * current enrollment (CE) and the number of students eligible for free and reduced price school meal benefits on their October claim for reimbursement. Applications and claims for reimbursement are reported to the Ohio Department of Education, Office for Child Nutrition via the Claims Reimbursement and Reporting System (CRRS).

Current Enrollment (CE) for NSLP purposes is the highest daily number of students with access to the program.

The NSLP data is collected by reporting site. In most instances a reporting site is a school building, such as an elementary or middle school. However, if an elementary and middle school are located in the same building, and are served from one cafeteria, it may be designated as a single reporting site. The information for a reporting site is only available in the aggregated form. Separate buildings with separate cafeterias should be reported as individual buildings.

The Office for Child Nutrition compiles the October data and posts it to the ftp site in early February of each year. This data is considered the most current until the next file is published. Revised data could be published after the initial posting. This data would be clearly marked as “revised” and should be considered the official MR81 data.

The MR81 data can be used as an indicator of poverty.

Data Source

The Office for Child Nutrition compiles data reported by sponsors of the National School Lunch Program via their Claims Reimbursement and Reporting System’s annual application and the most recent October claim for reimbursement.

Limitations

Following are some of the known limitations of the MR81 data:

  • Not all schools participate in the National School Lunch Program (NSLP).
  • Schools that participate in the NSLP but do not submit a claim for reimbursement in October will not be listed.
  • When a reporting site includes more than one school building, no record is kept of which buildings are included in the reporting site.

Data Definitions

County

county where the sponsor is located. Source: Ohio Educational Directory System (OEDS).

SponsorIRN

the Internal Retrieval Number (IRN) assigned to an entity by the Ohio Department of Education. Source: OEDS.

SponsorName

entity that participates in the National School Lunch Program. Public school districts, non-public schools, residential child care institutions and some camps are eligible program sponsors. Source: OEDS for the sponsor name and Claims, Reimbursement and Reporting System (CRRS) for participation information.

SrvBreakfast

(Serve Breakfast) an asterisk in front of the school or reporting site name denotes the reporting site participates in the School Breakfast Program. Source: CRRS.

SiteName

name of school or reporting site participating in the National School Lunch Program. Source: OEDS.

Note: The NSLP data is collected by reporting site. In most instances a reporting site is a school building, such as an elementary or middle school. However, if an elementary and middle school are located in the same building, and are served from one cafeteria, it may be designated as a single reporting site. Separate buildings with separate cafeterias should be reported as individual reporting sites.

SiteIRN

the IRN assigned to a school/reporting site by the Ohio Department of Education. Source: OEDS.

CurrentEnrollment (CE)

the current enrollment (CE) is the highest daily number of students in October at that reporting site with access to meals served under the National School Lunch Program. Source: CRRS.

FreeLunchApps

(Free Lunch Applications) the highest number of student applicants approved for free meal benefits in October for that reporting site. An applicant is considered eligible for free meal benefits if the household income is at or less than 130% of the USDA established poverty guidelines or if the student receives food stamps or Ohio Works First (OWF) benefits.

RedLunchApps

(Reduced Lunch Applications) the highest number of student applicants approved for reduced price meal benefits in October for that reporting site. An applicant is considered eligible for reduced price meal benefits if the household income is at or less than 185% of the USDA established poverty guidelines. Source: CRRS.

TotalFreeRedApps

(Total Free and Reduced Applications) sum of FreeLunchApps and RedLunchApps. Source: Calculated.

PctFreeCE

(Percent Free/Current Enrollment) percent student applicants approved for free meal benefits (FreeLunchApps) of CE. Source: Calculated.

PctFreeRedCE

(Percent Free/Reduced/Current Enrollment) percent student applicants approved for reduced price meal benefits (RedLunchApps) of CE. Source: Calculated.

 

Last Modified: 11/6/2013 11:15:11 AM