EMIS Data Appeals

The department recognizes that data reporting errors can and do occur and has designed a formal process to ensure that all districts can appeal and correct substantive reporting errors.

Data Appeals Process

The data appeal process is completed online through the SAFE account.


Current Data Appeals

Appeal

Appeal Opens

Appeal Closes
FY19 CTE March Concentrators Appeals
Impacted Organizations:
Organizations required to report CTE follow up data in FY19 March (D)
Required to Approve:
Superintendent (Instructions)
Data Included:
CTE Program of Concentration data reporting errors in the past that are causing a student to be excluded from the 2019 March list. Errors could be caused by: not reporting any concentrator data OR reporting concentrator data that does not align to the student's courses.
Special Notes:
Appeals must include student-level data using the 2019 Concentrators Appeal Student Data template. If incomplete or inaccurate data is provided, the appeal may not be accepted.
Resources:

For CTE data and calculation related questions, please see the FY2018 Program Matrix, CTE Report Card Technical Documentation or contact the Office of Career-Technical Education.

Districts will not be able to add students to their 2019 March lists by any means other than this appeals process.

 1/22/2019 2/28/2019

 

Upcoming Data Appeals

*Note, all dates are subject to change 
 

Appeal

Appeal Opens

Appeal Closes
FY19 CTE March (D) Follow-up Appeals
Impacted Organizations:
Organizations required to report CTE follow up data in March (D)
Required to Approve:
Superintendent (Instructions)
Collection Included:
March Follow-up Collection (FY19) (2019D0000)
Special Notes:
Districts will not be able to add students to their 2019 March list or update the CTE Program of Concention through this appeals process.		 TBD TBD
FY19 Dropout Prevention & Recovery Assessment Appeals
Impacted Organizations:
Community Schools required to administer the MAP assessment
Required to Approve:
Superintendent (Instructions)
Collection Included:
DPR Growth Assessment Collection FY19 (2019AGDFL)
Deadline to submit corrected data in EMIS for approved appeals is July 22 at 5pm.		 7/9/2019 7/16/2019
FY19 Fall 3rd Grade ELA & Reading​ Appeals
Impacted Organizations:
Traditional districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Fall 3rd Gr ELA and Reading Collection FY19 (2019AGNFL)
Deadline to submit corrected data in EMIS for approved appeals is July 31 at 5pm.		 7/18/2019 7/26/2019
FY19 Spring End of Course Assessment​ Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Spring End of Course State Assessment Collection FY19 (2019AGESP)
Deadline to submit corrected data in EMIS for approved appeals is July 31 at 5pm.		 7/18/2019 7/26/2019
FY19 Spring State Assessment Grades 3-8​ Appeals
Impacted Organizations:
Traditional districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Spring State Assessment Grades 3-8 Collection FY19 (2019AGNSP)
Deadline to submit corrected data in EMIS for approved appeals is July 31 at 5pm.		 7/18/2019 7/26/2019
FY19 Student Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, ESCs, STEM
Required to Approve:
Superintendent (Instructions)
Collections Included:
End of Year Student Collection (FY19) (2019S3TRD)
SOES End of Year Student Collection (FY19) (2019SBODE)
Special Notes:
Examples of student data impacting the Report Card and/or funding could include, but are not limited to: attendance, enrollment, percent of time, sent to/how received, reading diagnostics, RIMP codes, attributes (LEP, disability, disadvantagement, grade level, etc.), gifted, majority of attendance, accountability IRN, accelerated, CTE program of concentration, etc.
This is the only opportunity for districts to correct data in their FY2019 student data collection. A district’s own student data will not be subject to appeal during the FY2019 funding appeals. Districts are encouraged to leverage all EMIS, funding and report card-related reports available to assess the accuracy of their student data before the deadline. The funding data appeals will only include cross-district flags (such as community school flags and overlapping enrollment) that impact funding.
Deadline to submit corrected data in EMIS for approved appeals is July 31 at 5pm.		 7/18/2019 7/26/2019
FY19 Final Calendar Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, ESCs, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Calendar Collection - Final FY19 (2019CFINL)
Special Notes:
This is the only opportunity to appeal calendar data that impacts both the report card and funding. A district’s own calendar data will not be subject to appeal during the FY2019 funding appeals. Districts are encouraged to leverage all EMIS, funding and report card-related reports available to assess the accuracy of their calendar data before the deadline.
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 Final Staff and Course Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, ESCs, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Final Staff and Course Collection FY19 (2019L2FNL)
Special Notes:
This is the only opportunity to appeal staff and course data that impacts both the report card and funding.  A district’s own staff and course data will not be subject to appeal during the FY2019 funding appeals. Districts are encouraged to leverage all EMIS, funding and report card-related reports available to assess the accuracy of their staff and course data before the deadline.
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 OGT Assessment Appeals
Impacted Organizations:
Traditional districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
OGT Assessment Collection FY19 (2019AGXFY)
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 Alternate Assessment Appeals
Impacted Organizations:
Traditional districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Spring Alternate Assessment Collection FY19 (2019AALTS)
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 Ohio English Language Proficiency Assessment (OELPA) Appeals
Impacted Organizations:
Any organization required to administer the OELPA
Required to Approve:
Superintendent (Instructions)
Collection Included:
OELPA Assessment Collection FY19 (2019AGFSP)
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 Other Accountability Assessment Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Other Accountability Assessments FY19 (2019ANACC)
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY19 Early Learning Assessment Appeals
Impacted Organizations:
Any organization required to administer the ELA assessment
Required to Approve:
Superintendent (Instructions)
Collection Included:
Early Learning Assessment Collection FY19 (2019AGBFY)		 8/12/2019 8/22/2019
FY19 Child Outcome Summary Assessment Appeals
Impacted Organizations:
Any organization required to administer the COS assessment
Required to Approve:
Superintendent (Instructions)
Collection Included:
Child Outcome Summary Assessment Collection FY19 (2019AGMFY)
Deadline to submit corrected data in EMIS for approved appeals is Aug. 26 at 5pm.		 8/12/2019 8/22/2019
FY20 Summer 3rd Grade Reading Appeals
Impacted Organizations:
Traditional districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Data Included:
Summer 3rd grade reading test vendor file		 8/26/2019 8/30/2019
FY20 Retention Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, STEM
Required to Approve:
Superintendent (Instructions)
Collection Included:
Retention Reporting All Grades (2020SRTNT)
Please note the deadline to submit corrected data for approved appeals is Sept. 6 at 5pm.		 9/3/2019 9/5/2019
FY19 Financial Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, STEM, ESCs
Required to Approve:
Treasurer (Instructions)
Collection Included:
Financial FY19 Reporting Period (2019H0000)
Examples of Data Included:
Expenditures, Revenue, Cash		 9/16/2019 10/2/2019
FY19 Funding Appeals
Impacted Organizations:
Traditional districts, community schools, JVSDs, STEM, ESCs
Required to Approve:
Treasurer (first) then Superintendent (Instructions for both)
Examples of Data Included:
Community School flags, overlapping enrollment, cases where a districts funding is affected because of another district's misreporting.
Please note that a district's own data is not subject to appeal. Districts were already provided an opportunity to correct this data during 2019 Student, Final Staff Course, and Final Calendar appeals.		 9/16/2019 10/2/2019
FY19 Graduate & Prepared for Success Appeals
Impacted Organizations:
Districts, community schools, STEM
Required to Approve:
Superintendent (Instructions)
Data Included:
Graduate FY19 Reporting Period (2019G0000)		 10/21/2019 11/1/2019
FY19 CTE Assessment Appeals
Impacted Organizations:
Organizations required to administer a CTE assessment
Required to Approve:
Superintendent (Instructions)
Collection Included:
Career Tech Assessment Collection FY19 (2019ACTSP)		 TBD TBD
  

Watermarks

Districts that discover a substantive reporting error after the relevant appeals window has closed may request a watermark for their Report Card.

Last Modified: 2/21/2019 3:25:13 PM