Report Card FAQs

Ohio School Report Cards, Dropout Prevention and Recovery Report Cards and Career-Technical Planning District Report Cards provide information on several measures and components that include performance, demographics, and many additional pieces of information. 

Ohio’s ordered school-building closure and subsequent emergency legislation (House Bill 197 of the 133rd General Assembly) have had substantial impacts on the state’s accountability system and Ohio School Report Cards for the 2019-2020 school year. FAQs provided below offer in-depth explanations for the most common questions about the accountability system and report cards. 

For an explanation of what data will be available for the 2020 report cards, view this Quick Look document and accompanying list of resources for more information. 

Report Card FAQ


Report Card FAQ

    Will the Department release school and district report cards in September 2020?

    Yes. Report cards will be released in September 2020, however, there will be no grades assigned or rankings issued. You can find your district's and school's report cards on the Ohio Schools Report Card website

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    What will be included on the school and district report cards released in September 2020?

    There will be no grades assigned or rankings issued. Additionally, not all data will be available, and many measures of the report card will not be calculated. For example, the report card will not have the Achievement component, Progress component or Gap Closing component data since they are primarily based on the Spring state tests that were canceled.
     
    The Graduation and Prepared for Success components are lagged, so the 2020 Report Cards will include data for the 4-year class of 2019 and the 5-year class of 2018. All relevant data used in these components was reported prior to the school building closures, so there is no impact to reporting these calculations for the 2020 Report Cards. There will be partial data reported for the Improving At-Risk K-3 Readers component. The Department masks data to comply with state and local privacy laws when a calculation uses less than ten students. This masking rule continues to be applied on the 2020 report card.
     

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    Will download files and Advanced Reports be available using the data already collected?

    Partially. Some download files and advanced reports will be made available with the data collected. In some cases, such as Achievement, Value-Added and Gap Closing, the Department will not have this data and therefore will have nothing to release in download files or advanced reports.

    The Department is in the process of transitioning to a new reporting platform to address recommendations from the EMIS Advisory Council and based on customer feedback. Users will be able to create custom reports on a variety of topics to dig deeper into available data. With the transition, the portal currently contains some report card data and school foundation payment information. Additional reports and dashboards will be released over time. 

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    What data needs reported?
    Submitting all available data is required per Ohio Revised Code §3301.0714 and House Bill 197 of the 133rd General Assembly. Districts should refer to the EMIS manual for more information on reporting requirements. For more information, please refer to the EMIS Data During the COVID 10 Ordered School Building Closure webpage for updates.
     

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    Will chronic absenteeism be included on report cards this year?
    Yes. The chronic absenteeism rate (percentage) will be reported on the District or School Details page this year. With no grades or ratings, it will not be factored into the Chronic Absenteeism Indicator calculation typically seen in the Indicators Met measure.
     

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    Will positive behavior interventions and supports (PBIS) implementation be included on report cards this year?
    Yes. District implementation of Positive Behavior Interventions and Supports (PBIS) is notated on the Ohio School Report Cards as “yes” or “no.” In 2019-2020, a school and district will receive a “yes” for implementation when it has an EMIS code of B, C, D, E or F. For more information, please refer to the PBIS Implementation webpage.
     

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    Will the gifted indicator data be included on report cards this year?
    The gifted indicator data will not be reported on the web application of the report card this year, but some data will be available in public download files. The gifted indicator itself will not be calculated as several elements are unavailable due to the cancelation of spring tests.
     

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    What data will be reported for the Improving At-Risk K-3 Readers Component?
    Due to the cancelation of spring tests, only some data are available for this measure. The off-track to on-track year over year data will be available for Year 1 through Year 3 – this includes diagnostic assessment results from students in kindergarten through second grade moving to first through third grade. The Year 4 and Overall information will not be calculated due to the lack of spring test results for students in third grade. Reading Improvement and Monitoring Plan (RIMP) deductions for the measure will not be calculated or reported this year.
     
    Fall diagnostic data for all available students will be reported on the report card website for districts and schools. The third grade reading guarantee promotion rate will also be reported though there are important differences in requirements to take into consideration when reviewing the data – see the FAQ on the Third Grade Reading Guarantee for additional information. 

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    How will promotion and retention under the Third Grade Reading Guarantee be addressed?
    For the 2019-2020 school year, House Bill 197 temporarily removed the requirement that a student meet the promotion threshold to advance to fourth grade. Specifically, no school district, community school or STEM school and no chartered nonpublic school that is required to administer assessments to scholarship students shall retain a student in the third grade following the 2019-2020 school year based solely on the student’s academic performance in reading. However, if the student’s principal and reading teacher agree the student’s reading skills demonstrate the student is reading below grade level and is not academically prepared to be promoted to fourth grade, the student may be retained. For 2020-2021 updates about the Third Grade Reading Guarantee, please see the Department's Reset and Restart webpage.
     

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    Should we still submit a medical waiver?
    No. It is not necessary to submit a medical waiver. These waiver requests are submitted to account for the rare medical emergencies in which students cannot take one or more assessments during the testing windows. The waivers are used to adjust participation rate and achievement calculations. With the cancelation of spring testing and the limited report card for the 2019-2020 school year, this waiver submission process is not needed.
     

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    Will the Performance Index Rankings be published this year?
    No. There will not be Performance Index Rankings for the 2019-2020 school year as directed by House Bill 197 of the 133rd General Assembly.
     

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    Will the Gifted Rankings be published this year?
    No. There will not be Gifted Rankings for the 2019-2020 school year as directed by House Bill 197 of the 133rd General Assembly.
     

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    Will the Value-Added Rankings be published this year?
    No. There will not be Value-Added Rankings for the 2019-2020 school year as directed by the 133rd General Assembly. 
     

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    Will the Expenditure Rankings be published this year?
    Yes. The financial/expenditure rankings will be available and posted this year as reporting and data availability was not impacted. Financial data will also continue to be reported on the report cards this year. 

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    How will schools be identified as eligible for the Columbus City School Pilot Project?
    The schools that were identified as eligible in Fall 2019 for the 2019 – 2020 school year will remain on the eligibility list for the 2020-2021 school year. Eligibility for this program is determined using the Performance Index rankings for the previous three years of available data. Since there will not be rankings available for the 2019-2020 school year, the eligibility will carry forward for one year, as directed by House Bill 197 of the 133rd General Assembly.  
     

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    How will academic distress commissions be identified?
    Districts that were subject to an Academic Distress Commission during the 2019-2020 school year will continue to be subject for the 2020-2021 school year. House Bill 197 of the 133rd General Assembly directed the identification to be carried forward for one year.
     
    The emergency legislation includes a few provisions for academic distress commissions. The limited 2019-2020 report card information will have no effect on academic distress commission determinations and does not create a new starting point for determinations. In other words, no district will have an academic distress commission established based on the limited 2019-2020 report card data. However, any district whose previous report cards led to one or two years of the required three years to become subject to an academic distress commission will carry over those years to future determinations.

    Districts with existing academic distress commissions will carry over that status. For the 2020-2021 school year, existing chief executive officers do not gain any new powers. Such additional powers would not be in effect any earlier than the issuance of the 2020-2021 report cards

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    How will Challenged School Districts be identified?
    The Department will carry forward the challenged district list published on the Department’s website for the 2019-2020 school year into next year and will not publish a new list until the 2021-2022 school year based on the 2020-2021 school year. House Bill 197 of the 133rd General Assembly directed the identification to be carried forward for one year.
     

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    How will community school closure requirements work?
    Based on legislative flexibility, community schools will not be subject to penalties based on the 2019-2020 school year since state assessments were not administered (specifically, Ohio Revised Code sections 3314.35(4)(c) or 3314.351(A), which would require a school to close for meeting criteria for three consecutive years). For the purposes of determinations regarding closure after the 2020-2021 school year pursuant to Ohio Revised Code sections 3314.35 or 3314.351, the Department will review a school’s performance during the 2017-2018, 2018-2019 and 2020-2021 school years.
     

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    Will there be community school Operator Reports this year?
    Yes, however it will include partial information compared to prior years. The Community School Operator Report includes academic, non-academic, staff and finance data. The Operator Report this year will not include the academic portion of data due to the cancelation of spring state tests and lack of performance data available. The non-academic, staff and finance data will be included as available when the reports are released later this Fall.
     

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    Will schools be identified for Priority, Focus and Warning status for school improvement?
    Schools currently identified under the school improvement system (Priority, Focus, Warning) of the federal Every Student Succeeds Act will carry over that support label for an additional year into the 2020-2021 school year. This carry-over of identification is possible because of the state’s approved waiver received by the U.S. Department of Education in March 2020.  
     

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    Will district and school Watch Lists be run this year?
    No. The state ‘Watch List’ cannot be run this year due to the cancelation of the spring state tests and the lack of data needed for the identification.
     

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    Will there be school and district performance awards this year?
    No. The annual school and district performance awards (All A, Overall A, Momentum, Schools of Honor and Schools of Promise) will not be awarded this year due to the lack of performance data used to determine eligibility for each award.
     

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    Will there be National Blue Ribbon nominees based on the 2019-2020 school year?
    The National Blue-Ribbon Awards program is run by the U.S. Department of Education. The criteria are based on high performance on state assessments and therefore it may be challenging to continue these awards based on the 2019-2020 school year. The nominees would be notified in Spring 2021 and official awards given in Fall 2021. We will update this FAQ as we receive information from the U.S. Department of Education.
     

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    Will graduation reporting for students with disabilities be impacted?
    Please refer to the COVID-19 Information for Ohio’s Students with Disabilities webpage for regularly updated information.
     

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    Will graduation requirements change?
    Additional flexibilities have been put in place for the Class of 2020. Please refer to the COVID-19 Information for Ohio’s Students regarding Graduation Requirements webpage for regularly updated information.
     

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    Under the ordered school-building closure, are physical education assessments required to be completed for the 2019-2020 school year?
    While HB 197 excused the administration of Ohio’s State Tests and certain assessments in the Spring, physical education benchmark evaluations are not excused.  Physical education assessments are governed locally. Therefore, school districts should determine how physical education assessments will be managed for the 2019-2020 school year.
     

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    Under the ordered school-building closure, are physical education benchmark evaluations required to be reported to Educational Management Information System (EMIS) for the 2019-2020 school year? What if I have no data or partial data on some or all of my students?
    Physical education benchmark evaluations, school and district data still should be submitted to EMIS for the 2019-2020 school year. Physical education data is a report-only item on the Ohio School Report Cards and does not factor into report card ratings. For the report card this year, this data item will display as “NC - Success” for ‘not calculated’ for all districts and schools. The "success" label remains a part of the previous labeling system that will still display. However, submitting all available data is required. Districts should refer to the EMIS manual for more information on reporting requirements.
     
    Districts may include any partially evaluated or non-evaluated students in the “evaluation not conducted at this grade band for the building” field rather than including them in the limited, proficient or advanced count.  For example, if a student was not evaluated on all of the standards during the 2019-2020 school year, that student would not be included in the limited, proficient, or advanced count and rather included in the “evaluation not conducted at this grade band for the building.”  A district may also decide to create a tracking mechanism (spreadsheet) of all students listed in the “evaluation not conducted” category for records purposes.
     

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    I have a question that's not listed here. Where do I go?

    For general questions, email contact.center@education.ohio.gov or call the Department’s toll-free number at (877) 644-6338.

    For accountability or report card questions, email accountability@education.ohio.gov or call the Office of Accountability at (614) 466-5853. 

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Last Modified: 9/15/2020 9:08:12 AM