EMIS Manual

General Information

The Department provides the EMIS Manual as a uniform and consistent source of reporting instructions for EMIS data in accordance with Ohio law. Included in the Manual are data definitions, requirements, and reporting procedures to assist districts with the submission, review, validation, and correction of data.

Every traditional district, community school, joint vocational school district (JVSD), and STEM district assigned to a career-technical planning district (CTPD) is individually responsible for reporting to the Education Management Information System (EMIS) and appealing data for their own students, as described in the EMIS Guidelines.

For documentation that focuses more on how EMIS works, the range of data reported to EMIS, and the variety of district personnel who work with EMIS data, see EMIS 1.0 and the other documents on the EMIS Framework webpage.

Combined EMIS Manuals

FY25 EMIS Manual (to be posted in Sept.) FY23 EMIS Manual (posted June 5, 2024)
FY24 EMIS Manual (posted June 5, 2024) FY22 EMIS Manual (posted May 16, 2024)

Current EMIS Manual

Links to the most recent .pdf version of each section of the EMIS Manual are listed in the tables below, along with the date on which the document was posted. The sections are divided into the following general content areas:

Section 1: General Information Section 5: District/Building Records
Section 2: Student Records Section 6: Financial Records
Section 3: Staff Records Section 7: Five-Year Forecast Records
Section 4: Course Records  
 

1

General Information

FY24

FY25

1.1
EMIS Overview
7.0, 07/01/23 8.0, 07-01-24
1.1.1 EMIS Data Review & Verification and EMIS Data Appeals 1.6, 07/01/23 2.0, 07-01-24
1.2
General Data Characteristics
7.0, 07/01/23 8.0, 07-01-24
1.3 Community School Funding 2.6, 08/08/23 3.0, 07-01-24
 

2

Student Records

Record

FY24

FY25

  EMIS Manual Chapter 2 Element List (11/17/23)
2.1
Student Records Overview
N/A
9.2, 08/08/23  
2.1.1 Student Enrollment Overview N/A 8.3, 01/18/24  
2.2
Student Demographic Record
GI
8.2, 07/01/23  
2.3
Student Demographic - Race Detail Record
GJ
7.3, 07/01/23  
2.4
Student Standing Record
FS
13.5, 05/23/24  
2.5
Student Attributes - Effective Date Record
FD
13.2, 08/09/23  
2.6
Student Attributes - No Date Record
FN
14.2, 11/02/23  
2.7
Student Acceleration Record
FB
6.0, 07/01/23  
2.8
Student Assessment Record
FA
14.4, 09/06/23  
2.8.1 Assessment Area Codes NA 7.2, 09/06/23  
2.9
Student Program Record
GQ
14.4, 11/02/23  
2.10
Student Gifted Education Record
GG
7.0, 07/01/23 8.0, 07-01-24
2.11
Student Discipline Record
GD
9.0, 07/01/23 10.0, 07-01-24
2.13
Student Special Education Record
GE
10.0, 07/14/23  
2.14
Student Special Education Graduation Requirement Record
FE
9.0, 07/01/23 10.0, 07-01-24
2.15
Student Graduation - Core Summary Record
GC
10.0, 07/01/23  
2.17
Student Withdrawal Override Record
FC
7.3, 01/18/24  
2.18
Student Summer Withdrawal Record
FL
4.7, 07/01/23  
2.19 Student Contact Record FF 5.3, 07/01/23 6.0, 07-01-24
2.20 Student Contact Address Record FG 5.3, 07/01/23 6.0, 07-01-24
2.21 Student Transportation Record FP FINAL NA
2.22 Student Truancy and Excessive Absence Record FT 2.3, 07/01/23 3.0, 07-01-24
2.23 Exiting Student Follow-Up Record FW 1.1, 09/06/23  
2.24 Student Reported in Error Record FX NA  
 

3

Staff Records

Record

FY24

FY25

  EMIS Manual Chapter 3 Element List (11/17/23)
3.1
Staff Records Overview
N/A
5.7, 08/18/23  
3.2
Reporting Contracted Staff
N/A
6.0, 08/18/23 7.0, 07-01-24
3.3
Staff Demographic Record
CI
8.1, 08/18/23 9.0, 07-01-24
3.4
Staff Employment Record
CK
9.2, 08/18/23  
3.5
Contractor Staff Employment Record
CJ
5.7, 08/18/23 6.0, 07-01-24
3.6
Contract Only Staff Record
CC
4.7, 08/18/23 5.0, 07-01-24
3.7
Staff Summer Employment Separation Record
CL
4.7, 07/06/23 5.0, 07-01-24
3.8
Staff Missing Override Record
CP
4.7, 07/06/23 5.0, 07-01-24
3.9
Position Codes
N/A
9.2, 07/01/23 10.0, 07-01-24
 

4

Course Records

Record

FY24

FY25

  EMIS Manual Chapter 4 Element List (7/14/21)
4.1
Course Records Overview
N/A
4.8, 05/23/24  
4.2
Course Master Record
CN
10.1, 05/23/24  
4.3
Staff Course Record
CU
7.3, 07/06/23  
4.4
Student Course Record
GN
9.0, 07/06/23 10.0, 07-01-24
4.5
Career-Technical Education Correlated Class Record
CV
5.9, 07/01/23 6.0, 07-01-24
4.6
Mapped Local Classroom Code Record
CM
4.7, 07/01/23 5.0, 07-01-24
4.7
Subject Codes
N/A
13.0, 07/06/23  
4.8 Student Course Grade Record FR 2.0, 07/14/23 3.0, 07-01-24
 

5

District/Building Records

Record

FY24

FY25

  EMIS Manual Chapter 5 Element List (11/17/23)
5.1
District/Building Records Overview
N/A
4.7, 07/06/23 5.0, 07-01-24
5.1.1 Reporting Calendars Overview N/A 1.1, 08/09/23 2.0, 07-01-24
5.2
Grade Schedule
DL
4.8, 08/09/23  
5.3
Organization - General Information
DN
13.4, 06/05/24  
5.4
District Testing - Yearend
DT
FINAL NA
 

6

Financial Records

Record

FY24

FY25

  EMIS Manual Chapter 6 Element List (11/17/23)
6.1
Financial Records Overview
N/A
5.6, 07/01/23 6.0, 07-01-24
6.2
Cash Record
QC
5.0, 07/06/23 6.0, 07-01-24
6.3
Expenditure Record
QC
6.5, 07/01/23 7.0, 07-01-24
6.4
Receipt Record
QC
5.1, 07/01/23  
6.5
Operational Unit (OPU) Description Record
QC
4.7, 07/01/23 5.0, 07-01-24
6.7
Miscellaneous Financial Records
QC
7.4, 07/06/23 8.0, 07-01-24
 

7

Five-Year Forecast Records

Record

FY24

FY25

  EMIS Manual Chapter 7 Element List
7.1
Five-Year Forecast Overview
N/A
3.7, 07/01/23 4.0, 07-01-24
7.2
Five-Year Forecast Record
QF
6.3, 11/02/23 7.0, 07-01-24

 

Last Modified: 7/11/2024 4:52:06 PM