Kindergarten Readiness Assessment FAQs - For Administrators

Components of the Kindergarten Readiness Assessment

The Kindergarten Readiness Assessment and Other Early Learning Educational Requirements

Administering the New Kindergarten Readiness Assessment

Professional Development, Trainings and Qualifications

Getting Started as a Data Manager

Data and Reporting

Training as a Data Manager

Support


Components of the Kindergarten Readiness Assessment

    What are the areas being assessed?

    This Welcome to Kindergarten video introduces Ohio's Kindergarten Readiness Assessment. The assessment covers six areas: language and literacy, mathematics, science, social studies, physical well-being and motor development, and social foundations which includes social and emotional development and approaches toward learning.  

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    How are students assessed?

    This Welcome to Kindergarten video introduces Ohio's Kindergarten Readiness Assessment. Students are assessed the following ways:

    • Observation - Teachers will use a rubric with three description levels for the skill(s) being measured. 
    • Selected response questions – Teachers have a scripted prompt that could include a story or pictures and a question with answer choices.
    • Performance tasks- These require an action or verbal response from the child in response to a scripted prompt, such as producing a rhyming word.

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    How does the new assessment compare with the Kindergarten Readiness Assessment – Literacy (KRA-L)?

    The KRA-L only assessed language and literacy, while the new assessment assesses students in six areas: social foundations (including social emotional development and approaches toward learning), language and literacy, mathematics, science, social studies, physical well-being and motor development. Also, the KRA-L involved a teacher prompting a student to respond to direct questions. The new measure includes both a teacher prompting a student to respond to direct questions and a teacher completing observations of students during classroom activities. 

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The Kindergarten Readiness Assessment and Other Early Learning Educational Requirements

    Do children who were retained in kindergarten need to be assessed?

    No. Only children entering kindergarten for the first time are required to be assessed?

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    How does the new assessment relate to the Third Grade Reading Guarantee?

    The language and literacy portion of the new assessment can be used to meet the Kindergarten diagnostic requirement for the Third Grade Reading Guarantee, if given by November 1.

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    Does the Kindergarten Readiness Assessment replace the kindergarten screening requirement?

    No. The assessment does not meet the screening requirement stated in law.

    Districts are still required to screen students for hearing, vision, speech and communications, and health or medical problems and for any developmental disorders in addition to completing the Kindergarten Readiness Assessment.   

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Administering the New Kindergarten Readiness Assessment

    How do I explain the Kindergarten Readiness Assessment to families?

    There are a number of resources for talking with families about the Kindergarten Readiness Assessment that could be used at family visits, orientations, parent-teacher conferences, or sent home.

    Here are a few resources specifically created to welcome families to kindergarten:  

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    What is the administration timeline?

    The KRA is intended to be administered to kindergarten students starting the first day of school, or the first day that schools and districts take attendance for students who are enrolled in kindergarten with the administration ending on November 1. However, based on the budget bill that passed on June 30th public districts have the option to begin administration up to two weeks prior to the first day of kindergarten. A board of education may administer the selected response and performance task items portion of the diagnostic assessment up to two weeks prior to the first day of the school year.

    The assessment is designed to be administered during and within regular classroom activities, such as center time.

    For districts choosing to use the assessment to meet the Third Grade Reading Guarantee, the language and literacy items must be given by November 1. 

    For students who transfer to a school after November 1, the district must choose another approved tool to meet the Third Grade Reading Guarantee requirement. The Kindergarten Readiness Assessment cannot be administered after November 1.

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    Can we use a staggered start date model to administer the assessment?

    As long as districts meet the minimum instructional time requirement for the academic year (for all-day Kindergarten, 910 hours, or 455 hours for half-day), they may begin to give the new assessment during the staggered start time. However, districts should not expect teachers to complete the entire assessment for any one student during the staggered start window. The assessment should be completed in small increments of time over several weeks.

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    Who can administer the assessment?

    Educators administer the assessment but must (1) be employed by the student’s school or district, (2) hold a valid Ohio Department of Education-issued permit, license or certificate, and (3) have successfully completed the required Kindergarten Readiness Assessment training. The department strongly recommends that each student’s primary classroom teacher or another teacher who has regular contact with the student(s) (e.g., an intervention specialist or reading specialist) administer the assessment.

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    How can others provide support to teachers with assessment administration?

    All test administrators must be employees of the school district, hold an Ohio Department of Education-issued license, certificate or permit, AND successfully complete the teacher training.

    Literacy specialists, intervention specialists, Teaching English to Speakers of Other Languages (TESOL) teachers and other related services personnel who regularly work with a specific child, would be appropriate test administrators for some or all assessment items. 

    • Example 1: A literacy specialist, who regularly works with Kindergarten students in the classroom and successfully completed the teacher training, could administer the direct assessment language and literacy domain items to all kindergarten students in that building. The teacher of record would need to print the necessary score recording forms for the literacy specialist and input the student scores into the online system. 
    • Example 2: A literacy specialist may assist with scoring observational language and literacy domain items by either leading the class in interactive literacy activities while the regular classroom teacher rates the students on the observational rubrics or vice versa.

    Individuals who do not work regularly with Kindergarten students, such as retired teachers employed by districts as contractors or substitutes may administer the assessment if they meet the requirements above, but it is not recommended. The most appropriate use of these individuals as test administrators would be to have them administer only direct assessment items to students who have not been identified as students with disabilities or English language learners.

    District employees who hold an Ohio Department of Education-issued license, permit or certificate who have not completed the teacher training can support teachers with completing the assessments in several other ways:

    • Preparing manipulatives;
    • Teaching the class while the primary classroom teacher administers direct assessment items; and
    • Monitoring children completing technology-administered assessment items.

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    How long does the assessment take to administer?

    The amount of time it will take to administer, score and input assessment item data will vary from teacher-to-teacher and class-to-class. The assessment is designed to be flexible so that teachers can incorporate assessment activities into everyday classroom routines and activities. Assessment administration is the most efficient when teachers take advantage of all of the technology features. For example, the most efficient administration will occur when a teacher is comfortable with technology and uses a tablet device with a wireless internet connection to administer and score items simultaneously. 

    There are three item types on the assessment and each item type will vary in length of administration. For selected response and performance task assessment items, it may take an average of 20-30 minutes per student to complete these items one-on-one. However, many performance task assessment items can be administered in small groups of children. For observational items, it may take an average of 20-30 minutes to rate a small group of children during regular classroom activities. 

    The least efficient administration will occur in classes that use exclusively the printed versions of all assessment items. In this case, performance task and selected response items may take an average of 45-60 minutes per student to complete.

    Teachers are not restricted to an all-or-nothing approach to using the technology. Any combination of using technology or hard copy versions of some items is possible.  

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    Is there a specific sequence for assessing students?

    There will be a recommended sequence to follow, but teachers will be able to administer the items in any order.

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    What technological components are required?

    There are three technology components: two for teachers and one for students. Only the technology components for teachers are required. The technology component for students is optional. Detailed technology guidelines are posted on the Ohio Department of Education’s website for teachers, for administrators, on KReady, and on Ohio K12 Help.

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    Does the Kindergarten Readiness Assessment requirement apply to all types of schools or only public

    By law, only public and community schools are required to administer the assessment. 

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    Does the assessment have to be administered face-to-face at e-schools?

    Yes. Computer-based schools must provide a physical location for statewide tests.  Each internet- or computer-based community school shall provide its students a location within a 50-mile radius of the student's residence at which to complete the statewide achievement and diagnostic assessments.

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Professional Development, Trainings and Qualifications

    What training is required for teachers?

    New teachers have two options to obtain training:

    • All in-person (two days); or
    • Blended (one day in person and three hours online).

    Kindergarten teachers who have never been trained on the KRA must successfully complete the state-required training. Kindergarten teachers who have successfully completed the KRA training in 2014-2015, 2015-2016 or 2016-2017 are not required to take any additional training in order to administer the KRA during the 2017-2018 school year. They may however opt to attend a one-day refresher training. All Kindergarten teachers are required to review a new brief online module to learn about the 2017 administration of the Kindergarten Field Test and the KRA.
     
    Not previously trained-one of the following required to administer KRA in fall 2017:

    • Option 1: Kindergarten Readiness Assessment Two-Day Training. This required training consists of 2 days of in-person training for NEW kindergarten teachers who have never been trained on the KRA.
    • Option 2: Kindergarten Readiness Assessment Hybrid Training. This required training consists of a 1 day in-person training followed by approximately 10 hours of online work on your own and is for NEW kindergarten teachers who have never been trained on the KRA.
    Previously trained-not required of any teacher, but available:
    • Kindergarten Readiness Assessment Refresher. This optional training consists of 1 day in-person training as is intended for teachers who have already completed KRA training in a previous year.

    The KRA trainings are scheduled and delivered by State Support Team KRA trainers and a small number of local district trainers. Training is in STARS and will be added throughout the summer to prepare teachers for the 2017 KRA administration. Teachers will need to register in STARS to secure a spot for training. Search using the Keyword term KRA.

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    When will the trainings be offered through the State Support Teams?

    The KRA trainings are scheduled and delivered by State Support Team KRA trainers and a small number of local district trainers. Training is in STARS and will be added throughout the summer to prepare teachers for the 2017 KRA administration. Teachers will need to register in STARS to secure a spot for training. Search using the Keyword term KRA.

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    How can I register for a State Support Team training?

    Teachers must register through STARS. It is extremely important that your contact information is correct in STARS and your primary email address is your work email. Search for KRA trainings using the keyword search term "kra".

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Getting Started as a Data Manager

    How do I become a Data Manager?

    Each participating school or district must assign an Assessment Data Manager-Preschool and Kindergarten in OEDS by July 7, 2017. Districts that have at least one Assessment Data Manager-Preschool and Kindergarten in OEDS by July 7, 2017 will have access to Ready for Kindergarten Online system on July 17. To learn how to assign roles in OEDS, please see this Assigning Roles guidance document found on the OEDS Webpage here.

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    How do I log on?

    The KRA Data Manager Guide has instructions with screen shots for getting logged on. 

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    How do I create teacher or administrator accounts?

    The KRA Data Manager Guide has instructions with screen shots on how to create a teacher account and how to create an administrator account. 

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    How do I send a user a reset password email?

    The KRA Data Manager Guide has directions with screen shots on how to send a user a reset password email. 

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    What is the administration window for the KRA?

    The KRA is intended to be administered to kindergarten students starting the first day of school, or the first day that schools and districts take attendance for students who are enrolled in kindergarten with the administration ending on November 1. However, based on the budget bill that passed on June 30th public districts have the option to begin administration up to two weeks prior to the first day of kindergarten. A board of education may administer the selected response and performance task items portion of the diagnostic assessment up to two weeks prior to the first day of the school year.

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    Does the KRA complete the diagnostic assessment of the Third Grade Reading Guarantee?

    The Language and Literacy portion of the Kindergarten Readiness Assessment can be used to meet the reading diagnostic assessment requirement of the Third Grade Reading Guarantee. 

    To meet the diagnostic requirement, teachers must complete the Language and Literacy portion by Nov. 1. Teachers can conduct the other portions of the assessment any time during the assessment period.

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    What about students with disabilities and students who are English language learners?

    Here are the Guidelines on Allowable Supports for the Kindergarten Readiness Assessment.

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Data and Reporting

    How do I find 2014 KRA Data on Safe?

    For the access to the data on the SAFE account, follow these directions and screenshots. To follow these directions you will need to be logged in as your superintendent in the SAFE system.

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    How do I find 2014 Ohio Kindergarten Readiness Assessment Data?
    We have noticed that users are experiencing issues with viewing the data when using the Chrome browser. We recommend you use a different browser than Chrome to view the Kindergarten Readiness Assessment data.
     
    1. Go to http://reportcard.education.ohio.gov/Pages/default.aspx
    2. On the top menu that appears as a black bar, choose “Download Data”.
    3. Underneath the words “1. Select a school year to display a list of file categories.” Select 2014-2015.
    4. In the second box labeled “2. Select a category to display a list of available data files.” Choose “State Data” to see the state overall data, or “District Data” to see the overall data for public school districts, or “School Building Data” to see the overall data for Community Schools. For disaggregated data, choose “Disaggregated District Data” to see disaggregated data for public school districts, or “Disaggregated School Data” to see disaggregated data for community schools.
    5. Once you’ve selected an option in the second box, the third box will be populated with file names that you can click on to download. All file names that include KRA data include the letters “KRA” in their names. For example, the overall data for public school districts file is called “District Kindergarten Readiness (KRA) Data”. When you click on a file in the third box, your browser will download the file. Depending on which browser and which version of the browser you have the downloaded file will appear in a pop-up window or on the bottom of your browser window. 
     
    If you have difficulty accessing the KRA data, please contact us at KRAHelp@education.ohio.gov.
     
     

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    What is the difference between 2014 and 2015 KRA data and reporting?

    Here is a guidance document for Test Coordinators and others that compares 2014 and 2015 KRA Data and Reporting

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    How do I upload the Enrollment Data File?

    The KRA Data Manager Guide has instructions with screen shots that explain how to upload the Enrollment Data File. 

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    How do I upload a Student Data File?

    The KRA Data Manager Guide has instructions with screen shots for uploading a Student Data File.

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    How do I retrieve Scaled Scores?

    The KRA Data Manager Guide has directions with screen shots that show how to retrieve Scaled Scores. 

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    How do I use the Bulk Loader?

    The KRA Data Manager Guide has instructions with screen shots that explain how to use the Bulk Loader.

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    How do I use the FTP?

    The September 16, 2015 webinar on Secure FTP provides guidance. 

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    How do I transfer students?

    The KRA Data Manager Guide has instructions with screen shots that explain how to transfer students and accept transfer requests. 

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    How do I access archived data in KReady?

    The KRA Data Manager Guide has instructions with screen shots that explain how to access archived data in KReady. 

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    What reports are available to data managers and administrators in KReady?

    The KRA Data Manager Guide has instructions with screen shots that explain the reports available to data managers and administrators in KReady. 

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    What is an Individual Student Report?

    The Individual Student Reports (ISRs) are for each kindergarten student’s KRA results. The results are displayed to show the student’s overall performance and area performance in the four areas of a students’ development and learning: language and literacy, mathematics, social skills, and physical development and well-being. Each child’s ISR includes a scores for each area as well as an overall score.  

    In previous years, the Individual Student Reports (ISRs) were available at the same time as the Scale Score Reports. This year the ISRs will be available on demand to teachers for students who have 100% item completion. Teachers will be able to generate the ISRs when all data for KRA is collected and put into the KReady system. After Nov. 1, the system will generate any ISRs that were not generated on-demand by the teacher. This process is still being developed in the KReady system and the specifics will be communicated later this summer.

    The Sample Individual Student Report provides a layout of what information is included on the reports.
     

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Training as a Data Manager

    How do I get training?

    Data manager resources- The Ohio Data Managers KRA Guide is a living document designed to support the needs of Ohio Data Managers. You can find this guide along with many other important KRA resources here.
     
    The Ohio K12 Help desk provides support for statewide K12 education programs including the Kindergarten Readiness Assessment. Go to www.ohio-k12.help or call 844-K12-OHIO (844-512-6446) to submit a ticket for technical assistance.
     
    The Johns Hopkins University School of Education Center for Technology in Education hosts an electronic learning community for data managers. Go here for how-to presentations, guidelines and templates, webinars, common validation errors, and support information.  
     
    Data manager training- The Ohio KRA Data Manager Training webinar recording from 8/3/2016 has been posted to the Webinars page on the Ready for Kindergarten Data Manager Guidelines site - http://dataguidelines.kready.org/Webinars. The PowerPoint from that training is also posted directly below the webinar recording. A series of Data Manager Webinars will be delivered beginning in August. 

    Title
    KRA Data Manager Webinar
     
    Description
    This webinar is for data managers using the KReady Online Assessment System to report Kindergarten Readiness Assessment (KRA) scores and data. This session will feature a general overview of the KReady System and address information regarding Access, the Bulk Loader, and Data Formatting. (60 mins)
     
    Aug 10, 2017 
    3:00pm - 4:00pm EDT
    https://attendee.gotowebinar.com/register/3548313522052147459
     
    Sep 07, 2017
    10:00am - 11:00am EDT
    https://attendee.gotowebinar.com/register/4305012817450365187
     

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    What is a Community Exchange Site?
    As part of the Kindergarten Readiness Assessment training, trainers have been asked to engage their participants in a community exchange site for opportunities to post and respond to questions and comments that come up as they work through the online modules related to the Kindergarten Readiness Assessment (KRA) and/or as they engage in administering the assessment.
     
    There is more information about Community Exchange sites in the KRA Trainers Guide.

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    What if I have questions as a trainer?

    The KRA Trainer Guide is a living document designed to support KRA Trainers in the field. There is information on training materials, score verification and the community exchange site. 

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    What if I still have questions?

    The Ohio K12 Help Desk is available for help. Access webinars, news, updates and other resources. You can also submit a help desk ticket via email or phone. The best way to document the details of your questions or technical issues within the KReady system is to request support from the Help Desk. The Help Desk will respond to your question via email. 

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Support

    What if I need more help?

    The Ohio KReady site is available for help. Access webinars, news, updates and other resources. You can also submit a help desk ticket via email or phone. Email is recommended to best document the details of your questions for the Help Desk. The Help Desk will respond to your question via email. 

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Last Modified: 7/25/2017 9:46:20 AM