Current EMIS Manual

The Ohio Department of Education provides the EMIS Manual as a uniform and consistent source of reporting instructions for EMIS data in accordance with 3301.0714 of the Ohio Revised Code. The Manual includes data definitions, requirements, and procedures for reporting data to ODE. The Manual is intended to assist districts with the submission, review, validation, and correction of data.

The EMIS staff in the Office of Data Quality and Governance work with ODE business owners and senior leadership and external stakeholders to create and update the Manual. Multiple factors impact the EMIS Manual, which often lead to changes in the information provided. For instance, changes in any of the following could result in the need for Manual updates:

  • Ohio law
  • Federal law
  • Ohio Administrative Code
  • ODE policies
  • EMIS/ODE systems design
  • Errors found in the manual

The version of each section to be used for a particular data collection request is represented by the version number below. The version number links to the appropriate version for a data collection request if that version is currently available. If a version number is listed but no link is provided, the version will be forthcoming in the future. If there is a gray box rather than a number, then that record is not reported in that collection request.

§ Title FY14 FY2015

1

General Information

ALL

ALL

1.1
EMIS Overview
1.2
General Data Characteristics
 
 
§ Title Record FY14 FY2015

2

Student Records

 

All

S

A

D

G

R

E

X

2.1
Student Records Overview
N/A
 
 
 
 
 
 
 
2.1.1 Student Enrollment Overview N/A 1.0              
2.2
Student Demographic Record
GI
 
 
 
 
 
 
 
2.3
Student Demographic Record - Race Detail Record
GJ
 
 
 
 
 
 
 
2.4
Student Standing Record
FS
 
 
 
 
 
 
 
2.5
Student Attributes - Effective Date Record
FD
 
 
 
 
 
 
 
2.6
Student Attributes - No Date Record
FN
 
 
 
 
 
 
2.7
Student Acceleration Record
FB
 
 
 
 
 
 
 
2.8
Student Assessment Record
FA
 
 
 
 
 
 
 
2.9
Student Program Record
GQ
 
 
 
 
 
 
 
2.10
Student Gifted Education Record
GG
 
 
 
 
 
 
 
2.11
Student Discipline Record
GD
 
 
 
 
 
 
 
2.12
CTE Workforce Development Follow-up Record
GV
 
 
 
 
 
 
 
2.13
Student Special Education Record
GE
 
 
 
 
 
 
 
2.14
Student Special Education Graduation Requirement Record
FE
 
 
 
 
 
 
 
2.15
Student Graduation - Core Summary Record
GC
 
 
 
 
 
 
 
2.16
Graduation-Only Test Record
GP
 
 
 
 
 
 
 
2.17
Student Missing Override Record
FC
 
 
 
 
 
 
 
2.18
Student Summer Withdrawal Record
FL
 
 
 
 
 
 
 
2.19 Student Contact Record FF                
2.20 Student Contact Address Record FG                
2.21 Student Transportation Record FP N/A              
 
§ Title Record FY14 FY2015

3

Staff Records

 

ALL

L

E

X

3.1
Staff Records Overview
N/A
2.0
 
 
 
3.2
Reporting Contracted Staff
N/A
 
 
 
3.3
Staff Demographic Record
CI
 
 
 
3.4
Staff Employment Record
CK
 
 
 
3.5
Contractor Staff Employment Record
CJ
 
 
 
3.6
Contract Only Staff Record
CC
 
 
 
3.7
Staff Summer Employment Separation Record
CL
 
 
 
3.8
Staff Missing Override Record
CP
 
 
 
3.9
Position Codes
N/A
 
 
 
 
§ Title Record FY14 FY2015

4

Course Records

 

ALL

L

4.1
Course Records Overview
N/A
1.0  
4.2
Course Master Record
CN
 
4.3
Staff Course Record
CU
 
4.4
Student Course Record
GN
 
4.5
Career-Technical Education Correlated Class Record
CV
 
4.6
Mapped Local Classroom Code Record
CM
 
4.7
Subject Codes
N/A
4.1
 
§ Title Record FY14 FY2015

5

District/Building Records

 

ALL

C

S

H

5.1
District/Building Records Overview
N/A
     
5.2
Grade Schedule
DL
2.0    
5.3
Organization - General Information
DN
     
5.4
District Testing - Yearend
DT
     
 
§ Title Record FY14 FY2015

6

Financial Records

 

All

H

6.1
Financial Records Overview
N/A
 
6.2
Cash Record
QC
2.0  
6.3
Expenditure Record
QC
2.0  
6.4
Receipt Record
QC
2.0  
6.5
Operational Unit (OPU) Description Record
QC
2.0  
6.6
Capital Assets
QC
2.0  
6.7
Miscellaneous Financial Records
QC
2.0  
 
§ Title Record FY14 FY2015

7

Five-Year Forecast Records

 

All

P

7.1
Five-Year Forecast Overview
N/A
 
7.2
Five-Year Forecast Record
QF
 
7.3
Five-Year Forecast Notes Record
QN
 
 

Special Collection Requests

§ Title Record FY14 FY2015

8

Special Collecton Records Only

 

All

E

X

8.1
Special Collections Overview
N/A
1.0
 
 
8.1.1
E-Transcript Records Overview
N/A
1.0
 
 
8.1.2
Student Record Exchange Overview
N/A
1.0
 
 
8.2 Student Contact Record FF 1.0    
8.3 Student Contact Address Record FG 1.0    
8.4 Staff Relationship Record CH 1.0    
8.5 Staff Contact Record CD 1.0    
8.6 Student Course Academic Performance History Record FH 1.1    
8.7 Student Academic Performance Summary Record FJ 1.0    
8.8 Student Attendance Summary Record FK 1.0    
8.9 Student Contact Supplemental Record FM 1.0    

Other Record Types Included in special collections

2.2 Student Demographic Record GI 2.0    
2.3 Student Demographic Record - Race Detail Record GJ 2.0    
2.4 Student Standing Record FS 4.0    
2.5 Student Attributes- Effective Date Record FD 3.0    
2.6 Student Attributes - No Date Record FN 4.2    
2.8
Student Assessment Record
FA    
2.9
Student Program Record
GQ 4.1    
2.10
Student Gifted Education Record
GG 2.0    
2.13
Student Special Education Record
GE 3.2    
2.14
Student Special Education Graduation Requirement Record
FE 3.0    
2.15
Student Graduation Core Summary Record
GC 2.0    
3.3
Staff Demographic Record
CI 2.0    

 

Last Modified: 6/26/2015 5:44:48 PM