Current EMIS Manual

The content of the EMIS Manual includes data definitions, requirements, and procedures for reporting and transferring data to the Department. The intended audience of the manual is primarily EMIS Coordinators and ITC sites.

The version of each section to be used for a particular reporting period is represented by the version number below. The version number links to the appropriate version for a reporting period if that version is currently available. If a version number is listed but no link is provided, the version will be forthcoming in the future. If there is a gray box rather than a number, then that record is not reported in that reporting period.

 

Fiscal Year Versions

Section

Title

Record Type

FY13

FY2014

FY15

1

 General Information

 

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1.1
EMIS Overview
N/A
   
1.2
General Data Characteristics
N/A
   
     

2

Student Records

 

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2.1
Student Records Overview
N/A
 
2.0
 
 
 
 
   
2.1.1 Student Enrollment Overview N/A N/A   N/A   1.0 1.0      
2.2
Student Demographic Record
GI
 
 
 
 
   
2.3
Student Demographic Record - Race Detail Record
GJ
 
 
 
 
   
2.4
Student Standing Record
FS
 
 
 
 
 
   
2.5
Student Attributes - Effective Date Record
FD
 
 
 
 
   
2.6
Student Attributes - No Date Record
FN
 
 
 
   
2.7
Student Acceleration Record
FB
 
 
 
 
 
   
2.8
Student Assessment Record
FA
 
 
 
 
 
   
2.9
Student Program Record
GQ
 
 
 
 
   
2.10
Student Gifted Education Record
GG
 
 
 
 
 
   
2.11
Student Discipline Record
GD
 
 
 
 
 
   
2.12
CTE Workforce Development Follow-up Record
GV
 
 
 
 
 
   
2.13
Student Special Education Record
GE
 
 
 
 
   
2.14
Student Special Education Graduation Requirement Record
FE
 
 
 
 
   
2.15
Student Graduation - Core Summary Record
GC
 
 
 
 
 
   
2.16
Graduation-Only Test Record
GP
 
 
 
 
 
 
   
2.17
Student Missing Override Record
FC
 
 
 
 
   
2.18
Student Summer Withdrawal
FL
NA
 
 
 
 
 
   
     

 3

 Staff Records

 

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3.1
Staff Records Overview
N/A
 
 
 
 
   
3.2
Reporting Contracted Staff
N/A
 
2.0
 
 
 
 
   
3.3
Staff Demographic Record
CI
 
 
 
 
   
3.4
Staff Employment Record
CK
 
2.0
 
 
 
 
   
3.5
Contractor Staff Employment Record
CJ
 
2.0
 
 
 
 
   
3.6
Contract Only Staff Record
CC
 
 
 
 
   
3.7
Staff Summer Employment Separation Record
CL
 
 
 
 
 
   
3.8
Staff Missing Override Record
CP
 
 
 
 
   
3.9
Position Codes
N/A
 
 
 
 
   
      

4

Course Records

 

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4.1
Course Records Overview
N/A
1.0
 
1.0
 
 
 
 
   
4.2
Course Master Record
CN
 
2.0
 
 
 
 
   
4.3
Staff Course Record
CU
 
 
 
 
   
4.4
Student Course Record
GN
 
2.0
 
 
 
 
   
4.5
Career-Technical Education Correlated Class Record
CV
 
2.0
 
 
 
 
   
4.6
Mapped Local Classroom Code Record
CM
 
 
 
 
   
4.7
Subject Codes
N/A
 
 
 
 
   
       

5

District/Building Records

 

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5.1
District/Building Records Overview
N/A
 
 
 
 
 
   
5.2
Grade Schedule
DL
 
2.0
 
 
 
2.0  
5.3
Organization - General Information
DN
 
 
 
 
 
   
5.4
District Testing- Yearend
DT
 
 
 
 
 
   
     

6

Financial Records

 

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6.1
Financial Records Overview
N/A
 
 
 
 
 
 
   
6.2
Cash Record
QC
 
 
 
 
 
 
   
6.3
Expenditure Record
QC
 
 
 
 
 
 
   
6.4
Receipt Record
QC
 
 
 
 
 
 
   
6.5
Operational Unit (OPU) Description Record
QC
 
 
 
 
 
 
   
6.6
Capital Assets
QC
 
 
 
 
 
 
   
6.7
Miscellaneous Financial Records
QC
 
 
 
 
 
 
   
 
   

7

Five-Year Forecast Records

 

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7.1
Five-Year Forecast Overview
N/A
 
 
 
 
 
   
7.2
Five-Year Forecast Record
QF
 
 
 
 
 
   
7.3
Five-Year Forecast Notes Record
QN
 
 
 
 
 
   

 

Special Collection Requests

 

FY2014

Section

             Title

Record Type

E-Transcript (E)

Student Record Exchange (X)

8

Special Collection Records Only

8.1
Special Collections Overview
N/A
8.1.1
E-Transcript Records Overview
N/A
 
8.1.2
Student Record Exchange Overview
N/A
 
8.2
Student Contact Record
FF
8.3
Student Contact Address Record
FG
8.4
Staff Relationship Record
CH
8.5
Staff Contact Record
CD
 
8.6
Student Course Academic Performance History Record
FH
8.7
Student Academic Performance Summary Record
FJ
 
8.8
Student Attendance Summary Record
FK
8.9
Student Contact Supplemental Record
FM
 
 

Other Record Types Included in Special Collections

2.2
Student Demographic Record
GI
2.3
Student Demographic Record - Race Detail Record
GJ
 
2.4
Student Standing Record
FS
2.5
Student Attributes- Effective Date Record
FD
2.6
Student Attributes - No Date Record
FN
2.8
Student Assessment Record
FA
2.9
Student Program Record
GQ
 
2.10
Student Gifted Education Record
GG
 
2.13
Student Special Education Record
GE
 
2.14
Student Special Education Graduation Requirement Record
FE
2.15
Student Graduation Core Summary Record
GC
 
3.3
Staff Demographic Record
CI

 

Last Modified: 7/24/2014 1:54:58 PM