21st Century Timeline

21st Century Timeline

Important 21st CCLC Dates

Event Date Details Location Point of Contact
21stCAFE:  Foundations Seminar and Community of Practice
*21stCAFE Foundations is the first seminar in the series and is REQUIRED for everyone who received a new grant in FY24
Begins 09/07/2023 Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 9/14, 9/21 & 9/28 from 9:30 AM- 12 PM

Virtual Community of Practice dates are 9/7, 10/19 & 1/18  from 9:30-11:00 AM.  The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio
Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201
Sarah DeShon

Register before 9/7 at: 
https://go.osu.edu/
21stcafe2
21stCAFE:  Engaging Every Family Seminar and Community of Practice 
*This is the second seminar in the series - for graduates of 21stCAFE Foundations.
Grantees who completed 21stCAFE Foundations are strongly encouraged to attend Engaging Every Family.
Begins 09/28/2023 Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 11/9, 11/30 & 12/7 from 9:30 AM- 12 PM

Virtual Community of Practice dates are 9/28, 1/11 & 2/1  from 9:30-11 AM.  The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio
Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201
Sarah DeShon

Register before 9/28 at: 
https://go.osu.edu/
21stcafe2
21st CCLC Orientation 10/04/2023 from 9am – 3pm This training is mandatory for Program Managers who have newly awarded 21st CCLC grants and/or are first-time managers of 21st CCLC grants Virtual (Zoom) Contact: Chad Heileman 

Training Resources
& Recordings
21st CCLC Evaluation & Data Collection Training 10/05/2023 from 9am – 3pm This training is mandatory for ALL Program Managers and ALL Local Evaluators of 21st CCLC grants Virtual (Zoom) Contact: Chad Heileman 

Training Resources
& Recordings
Grant Closeout Fiscal Review Deadline 10/06/2023 For Grants Closed 6/30/2023 (see details here) ODE Monitoring Application Stacey Brinkley
FY24 Program Start Date 10/16/2023 FY24 Programming is expected to begin by 10/16/2023 – with licenses/exemptions in place N/A N/A
Chronic Absenteeism Plan of Action Survey due 10/20/2023 For option 3 continuation grants only Complete the Plan of Action survey here Guidance for Chronic Absenteeism 
Monitoring Application Training 10/26/2023
​or
10/31/2023 

9:00am – 12:00pm
All 1st year grantees and those in years 2, 3 or 4 shown in the FY24 CAPA Monitoring Review List Recording available here Stacey Brinkley
21APR Data Submission - Outcomes System open for Outcomes data entry beginning 11/13/23;
Deadline 2/5/24.
Prepare by completing this worksheet for the 22-23 school year and summer 2022 (if applicable) ODE Data Collection Application Tabitha Palmer 
(21st CCLC Data Coordinator)
Qualtrics Links Sent for End of Year Reporting (for FY23) November 2023 Grantees receive a specific link for each grant on which they will report Links sent to program manager via email University of Cincinnati
Evaluation Services
Center
End of Year Reports Due (for FY23) 12/15/2023 Reports are submitted directly to UC using grant-specific survey links received in November Qualtrics Survey University of Cincinnati
Evaluation Services
​Center
First Year Implementation Deadline 12/15/2023 Fiscal and Programmatic documentation mandatory for all new FY24 grantees (see app for system for list of requirements) ODE Monitoring Application Shannon Teague
(program)

Stacey Brinkley (fiscal)
Compliance and Performance Assessment (CAPA) Deadline 12/15/2023 Fiscal and programmatic documents to be uploaded by 12/15/2023 ODE Monitoring Application TBA (NE & SW regions)

TBA (NW & SE regions)

Stacey Brinkley (Central region and fiscal)
Ohio's 2024 Out-of-School Time Conference 1/23/2024-1/25/2024 Program Managers for both 21st CCLC and SLAOG are required to attend (Treasurer/Authorized Fiscal Representatives are required to attend Day 1) Greater Columbus Convention Center Contact: Chad Heileman 
21st CCLC Bidders' Conference 02/13/2024

9:00am - 11:30am
Virtual presentation of FY25 Request for Applications Details about the Bidders' Conference and Q&A Session here Shannon Teague
21st CCLC Question & Answer Session 02/20/2024

9:00am - 11:00am
2-hour live Q&A session following the 21st CCLC Bidders' Conference Registration information above Shannon Teague
CCIP Navigation Training 03/12/24

9:00am – 11:00am
Virtual 2-hour session targets those interested in applying for a 21st CCLC grant Via MS Teams
Register here
Stacey Brinkley
Continuation Plan Training 03/14/24

1:00pm – 3:00pm
Program Managers or Evaluators (staff who submit end of year reports for the grant) Via MS Teams
Register here
Stacey Brinkley
FY25 Grant Application Period 03/04/2024-04/05/2024 Grants awarded for FY24 competition to be announced mid-July N/A N/A
FY24 Program End Date 4/12/2024 FY24 Programming must be provided through 4/12/2024 N/A N/A
5th Year Grant Closeout Training 05/17/2024

9:00am - 11:00am
Virtual 2-hour session - mandatory for all 5th Year Program Managers TBA TBA
FY25 Program Start Date 10/14/2024 FY25 Programming is expected to begin by 10/14/2024 – with licenses/exemptions in place? N/A N/A
FY25 Program End Date 4/11/2025 FY25 Programming must be provided through 4/11/2025 N/A N/A
 

2024 Fiscal Dates

Please ensure your OH|ID and roles are set up to obtain CCIP access from your OEDS-R Administrator. Information about this process can be found here

Event Date Details Location Point of Contact
FY24 Grant Period 7/1/2023-6/30/2024 Reflects FY2024 N/A N/A
Project Cash Requests Ongoing Submit PCRs via CCIP CCIP TBA
Final Expenditure Reports Due annually 9/30 FY24 FERs due in the CCIP 9/30/2024;
FY23 FERs due 9/30/2023
CCIP TBA
Budget Revisions No later than 6/30/2024 Revisions must be approved prior to last day of programming. Must be in “authorized rep approved” CCIP status by 6/30/2024 CCIP TBA
5th Year Closeout October 2024 For grantees whose 5th and final year will end 6/30/2024 N/A TBA

21st CCLC Training Dates

Trainings provided by Ohio Department of Education staff/contractors

Event Date Audience Location Point of Contact
Monitoring Application Training 10/26/2023
or
10/31/2023 

9:00am – 12:00pm
All 1st year grantees and those in years 2, 3 or 4 shown in the FY24 CAPA Monitoring Review List Recording available here Stacey Brinkley
 
Continuation Plan Training 03/14/24

1:00pm – 3:00pm
Program Managers or Evaluators (staff who submit end of year reports for the grant) Via MS Teams
Register here
Stacey Brinkley
New Applicant CCIP Navigation Training 03/12/24

9:00am – 11:00am
Optional: targets those interested in applying for a 21st CCLC grant. Via MS Teams
Register here
Stacey Brinkley
5th Year Grant Closeout Training (resources) 05/17/2024

9:00am - 11:00am
Mandatory for all 5th Year Program Managers. Via MS Teams
Link TBA
Stacey Brinkley

COSA Trainings

Trainings provided by the Center for Out of School Advancement (COSA)

Regional Technical Training (Serving Youth with Special Needs)

This regional technical training will focus on best practices for implementing engaging STEM activities for all ages in to your OST program(s).

  • Southeast Region (virtual): Monday 2/26/24 at 9:30 AM
  • Southwest Region (virtual): Tuesday 2/27/24 at 9:30 AM
  • Northeast Region (virtual): Wednesday 2/28/24 at 9:30 AM
  • Northwest Region (virtual): Thursday 2/29/24 at 9:30 AM
  • Central Region (virtual): Friday 3/1/24 at 9:30 AM

Click here to visit COSA's registration page.

Statewide and National Conferences

There are several optional statewide and national conferences grantees may be interested in attending. A listing of a conference does not reflect an endorsement by the Department. 

This page will be updated throughout the year (as needed) and any updates will be sent via email at that time. If you have any questions regarding the timeline, please contact us.

Last Modified: 5/7/2024 9:27:45 AM