21stCAFE: Foundations Seminar and Community of Practice
*21stCAFE Foundations is the first seminar in the series and is REQUIRED for everyone who received a new grant in FY24 |
Begins 09/07/2023 |
Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 9/14, 9/21 & 9/28 from 9:30 AM- 12 PM
Virtual Community of Practice dates are 9/7, 10/19 & 1/18 from 9:30-11:00 AM. The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio |
Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201 |
Sarah DeShon
Register before 9/7 at:
https://go.osu.edu/
21stcafe2 |
21stCAFE: Engaging Every Family Seminar and Community of Practice
*This is the second seminar in the series - for graduates of 21stCAFE Foundations.
Grantees who completed 21stCAFE Foundations are strongly encouraged to attend Engaging Every Family. |
Begins 09/28/2023 |
Communities of Practice: Seminar consists of three online learning modules and three virtual workshops 11/9, 11/30 & 12/7 from 9:30 AM- 12 PM
Virtual Community of Practice dates are 9/28, 1/11 & 2/1 from 9:30-11 AM. The last Community of Practice is in-person on 4/18 from 9 AM-12 PM at the State Library of Ohio |
Virtual (Zoom)
or
State Libary of Ohio
274 E 1st Ave #100, Columbus, OH 43201 |
Sarah DeShon
Register before 9/28 at:
https://go.osu.edu/
21stcafe2 |
21st CCLC Orientation |
10/04/2023 from 9am – 3pm |
This training is mandatory for Program Managers who have newly awarded 21st CCLC grants and/or are first-time managers of 21st CCLC grants |
Virtual (Zoom) |
Contact: Chad Heileman
Training Resources
& Recordings |
21st CCLC Evaluation & Data Collection Training |
10/05/2023 from 9am – 3pm |
This training is mandatory for ALL Program Managers and ALL Local Evaluators of 21st CCLC grants |
Virtual (Zoom) |
Contact: Chad Heileman
Training Resources
& Recordings |
Grant Closeout Fiscal Review Deadline |
10/06/2023 |
For Grants Closed 6/30/2023 (see details here) |
ODE Monitoring Application |
Stacey Brinkley |
FY24 Program Start Date |
10/16/2023 |
FY24 Programming is expected to begin by 10/16/2023 – with licenses/exemptions in place |
N/A |
N/A |
Chronic Absenteeism Plan of Action Survey due |
10/20/2023 |
For option 3 continuation grants only |
Complete the Plan of Action survey here |
Guidance for Chronic Absenteeism |
Monitoring Application Training |
10/26/2023
or
10/31/2023
9:00am – 12:00pm |
All 1st year grantees and those in years 2, 3 or 4 shown in the FY24 CAPA Monitoring Review List |
Recording available here |
Stacey Brinkley |
21APR Data Submission - Outcomes |
System open for Outcomes data entry beginning 11/13/23;
Deadline 2/5/24. |
Prepare by completing this worksheet for the 22-23 school year and summer 2022 (if applicable) |
ODE Data Collection Application |
Tabitha Palmer
(21st CCLC Data Coordinator) |
Qualtrics Links Sent for End of Year Reporting (for FY23) |
November 2023 |
Grantees receive a specific link for each grant on which they will report |
Links sent to program manager via email |
University of Cincinnati
Evaluation Services
Center |
End of Year Reports Due (for FY23) |
12/15/2023 |
Reports are submitted directly to UC using grant-specific survey links received in November |
Qualtrics Survey |
University of Cincinnati
Evaluation Services
Center |
First Year Implementation Deadline |
12/15/2023 |
Fiscal and Programmatic documentation mandatory for all new FY24 grantees (see app for system for list of requirements) |
ODE Monitoring Application |
Shannon Teague
(program)
Stacey Brinkley (fiscal) |
Compliance and Performance Assessment (CAPA) Deadline |
12/15/2023 |
Fiscal and programmatic documents to be uploaded by 12/15/2023 |
ODE Monitoring Application |
TBA (NE & SW regions)
TBA (NW & SE regions)
Stacey Brinkley (Central region and fiscal) |
Ohio's 2024 Out-of-School Time Conference |
1/23/2024-1/25/2024 |
Program Managers for both 21st CCLC and SLAOG are required to attend (Treasurer/Authorized Fiscal Representatives are required to attend Day 1) |
Greater Columbus Convention Center |
Contact: Chad Heileman |
21st CCLC Bidders' Conference |
02/13/2024
9:00am - 11:30am |
Virtual presentation of FY25 Request for Applications |
Details about the Bidders' Conference and Q&A Session here |
Shannon Teague |
21st CCLC Question & Answer Session |
02/20/2024
9:00am - 11:00am |
2-hour live Q&A session following the 21st CCLC Bidders' Conference |
Registration information above |
Shannon Teague |
CCIP Navigation Training |
03/12/24
9:00am – 11:00am |
Virtual 2-hour session targets those interested in applying for a 21st CCLC grant |
Via MS Teams
Register here |
Stacey Brinkley |
Continuation Plan Training |
03/14/24
1:00pm – 3:00pm |
Program Managers or Evaluators (staff who submit end of year reports for the grant) |
Via MS Teams
Register here |
Stacey Brinkley |
FY25 Grant Application Period |
03/04/2024-04/05/2024 |
Grants awarded for FY24 competition to be announced mid-July |
N/A |
N/A |
FY24 Program End Date |
4/12/2024 |
FY24 Programming must be provided through 4/12/2024 |
N/A |
N/A |
5th Year Grant Closeout Training |
05/17/2024
9:00am - 11:00am |
Virtual 2-hour session - mandatory for all 5th Year Program Managers |
TBA |
TBA |
FY25 Program Start Date |
10/14/2024 |
FY25 Programming is expected to begin by 10/14/2024 – with licenses/exemptions in place? |
N/A |
N/A |
FY25 Program End Date |
4/11/2025 |
FY25 Programming must be provided through 4/11/2025 |
N/A |
N/A |