IDEA Monitoring Process
States have a responsibility under federal law to establish a system of general supervision to monitor the implementation of the Individuals with Disabilities Education Act (IDEA) of 2004 by educational agencies.
As part of the Ohio’s system of general supervision, the Ohio Department of Education’s Office for Exceptional Children developed a comprehensive monitoring system for implementation of IDEA and continuous improvement. The overall goal of the Department’s IDEA monitoring system is to provide educational agencies the support and resources to improve outcomes for students with disabilities.
The monitoring system includes three tiers of support:
Each review involves a different level of support and resources from the Department and regional state support teams. All educational agencies are reviewed every year through the Tier 1: Compliance and Performance Indicator Reviews. Educational agencies may also be selected for a Tier 2 Guided IDEA Self-Review or a Tier 3 IDEA Monitoring Review.
Office Hours:
Tips and Resources from The Supports and Monitoring Department
Join us
October 4, 2023 at
10am to connect with the Office for Exceptional Children Supports and Monitoring Team and to ask your questions regarding IDEA compliance!
To join us, please sign up at this link. We hope to see you there!
This session will be geared to Special Education Directors. The team will share information on IDEA Monitoring Tools and Resources, including the Learning Management System courses. There will be time for participants to have an opportunity to ask the team general questions regarding the IDEA compliance, monitoring trends, tools, and resources.
Please reach out to Donna Horn for any questions at Donna.Horn@education.ohio.gov
Professional Learning Community Event
On Aug. 9, the Office for Exceptional Children hosted a Professional Learning Community Event. The meeting provided participants with information regarding the IDEA Monitoring Review process. Presenters included two districts and their state support teams sharing their experiences with completing a monitoring review. The Office for Exceptional Children also presented information on preparing for a review and resources and tools that are available for all districts. The recording of the meeting and documents shared can be accessed here.
IDEA Monitoring Process Guide
This Guide provides an overview of OEC’s IDEA Monitoring Processes. It includes tools and resources for educational agencies selected for either a Tier 2 Guided IDEA Self-Review or a Tier 3 IDEA Monitoring Review.
PARENTAL INPUT 
As part of the Tier 3 IDEA Monitoring Process, educational agencies are required to inform parents of the monitoring review through a notice of review letter provided by the Department. The Department also provides the educational agencies a recorded presentation overview of the monitoring process to post on their website. The notice of review letter and the presentation provide parents with Department contact information to submit general comments or concerns regarding the special education program and services provided by the educational agency. Parents have up to 30 calendar days after the review date to submit comments to the Department. Below are the current notices of review letters for parental input which contain links to the recorded presentation:
South Euclid-Lyndhurst City School District
Millennium Community School
Maplewood Career Center
Click here for a transcript of the recorded presentation.
Resources and Tools 
Record Review Guide
Record Review Comment Form
IEP Verification Checklist
Record Review Tally
Perception Surveys
One Needs Assessment - IDEA Questions
One Needs Assessment - IDEA Questions for County Boards of DD
One Needs Assessment - IDEA Questions for ESCs
OEC Special Education Needs Assessment for CTCs
OEC Special Education Needs Assessment Report for CTCs
Progress Review Report
2023-2024 IDEA Monitoring reviews
Below is the list of districts selected for a Tier 3 IDEA Monitoring Review for the 2023-2024 school year:
| IRN |
District |
SST Region |
Review Date Week of |
County |
| 044792 |
South Euclid-Lyndhurst City |
3 |
9/11/2023 |
Cuyahoga |
| 133561 |
Millennium Community School |
11 |
10/16/2023 |
Franklin |
| 051391 |
Maplewood Career Center |
8 |
10/23/2023 |
Portage |
| 070615 |
Gallia County Board of DD |
16 |
12/4/2023 |
Gallia |
| 009997 |
KIPP Columbus |
11 |
1/22/2024 |
Franklin |
| 142919 |
Black River Career Prep High School |
2 |
2/19/2024 |
Lorain |
| 044909 |
Toledo City |
1 |
3/11/2024 |
Lucas |
| 048686 |
Jefferson Township Local |
10 |
4/8/2024 |
Montgomery |
2022-2023 IDEA Monitoring Reviews
2022-2023 IDEA Monitoring Review Process Guide
Below is the list of districts reviewed during the 2022-2023 school year, along with a link to each of the district's IDEA Monitoring Review Summary Report:
2021 IDEA Monitoring Reviews
2021 IDEA Monitoring Process Guide
Below are OEC's summary reports of the monitoring reviews conducted in 2021:
Goal Digital Academy
Ohio Valley Educational Service Center
Zanesville City School District
Educational Service Center of Northeast Ohio
2019-2020 IDEA Monitoring Reviews
2019-2020 IDEA Monitoring Process Guide
Below are OEC's summary reports of the onsite reviews conducted during the 2019-2020 school year:
Achieve Career Prep Academy
Alternative Education Academy (OHDELA)
Ashtabula Area City
Barberton City
Bridge Gate Community School
Buckeye Central Local
Cleveland Hts.-University Hts. City
Crestline Exempted Village
Dayton City
Mason Run High School
North College Hill City
Paint Valley Local
Richmond Hts. Local
Trimble Local
Warren City
Wildwood Environmental Academy
Last Modified: 9/20/2023 7:04:20 AM