Change #
Data Set
Release/
Status |
Short Title and Description |
Reason for Change |
25-32
Student, Staff/Course
TBD |
Driver's Education as Credit Toward Graduation
Ohio law now allows driver's ed to count as 1/2 an elective credit toward graduation. This change will provide guidance on how to report this so that the credit will count toward the students' elective credits in the Progress Toward Graduation module in ODDEX.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-31
Staff/Course
TBD |
Updates to Subject Area for Credit Options
This change removes option SCA from the Subject Area for Credit on the Course Master Record. Note that this will remain as an option for the Graduation–Course Summary Record. This change will also review other options to ensure all are still valid.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-30
Student
TBD |
Correct Program Code 151510
This program code was added in FY24 with the following definition: "Student received at least 6 weeks of progress monitoring based on being identified as at risk for dyslexia on the Tier 1 dyslexia screener." This definition is not correct. This change updates the definition to clarify that it is for students who have received "up to" 6 weeks of progress monitoring.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Correction |
25-29
Student
TBD |
Clarify Reporting of CORE Fine Arts Requirement Met
This change updates the reporting guidance for CORE Fine Arts Requirement Met to clarify how to report when the requirement has been waived for a student. This is not a change to reporting; this merely clarifies the guidance due to confusion in the field.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-28
Student
TBD |
Correct Language in Section 2.9 Referring to Course Type Element
This change corrects language in EMIS Manual Section 2.9 that refers to the "Course Type Element." As there is no such element, this language will be corrected to refer to the correct element(s).
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Correction |
25-26
Assessment
TBD |
Remove Early Learning Assessment Reporting Guidance
As of FY24, the ELA is no longer being reported to EMIS. This change therefore updates the EMIS Manual to remove related reporting guidance.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
25-25
Student
TBD |
Remove Staff ID Reporting from Work-Based Learning Program Codes
This change removes the requirement to report Staff ID for Work-Based Learning Hours Program Codes (310040, 310099, 310249, 310499, and 310500).
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Policy change |
25-23
Student
TBD |
Clarify Preschool Special Education Reporting Guidance
This change updates Preschool Special Education Reporting to address confusion on how to report non-itinerant services.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-22
Student
TBD |
Update or Delete Admission Reason 5
This change updates or removes Admission Reason 5, which is for students "not enrolled in an Ohio public district or community school since 2003 for a reason other than listed above." This option will be reviewed and updated or removed as in FY25 this refers to 22 year olds.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Correction |
25-21
Student
TBD |
Remove SSN-Related Elements from GI Record
This change removes the SSN-Related Elements (GI590–Social Security Number and GI600–Last Four of SSN) from the Student Demographic (GI) Record. These elements were added for the e-trans collection, which does not exist, and are not currently reported in any collections.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
25-18
Assessment
TBD |
Update Valid Grade Levels for OELPA/Alt-OELPA
This change updates the allowable Grade Level of Student at Time of Test for the OELPA and Alt-OELPA to include grades 13 and 23.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Correction |
25-17
Staff/Course
TBD |
Review and Revise EMIS Manual Chapter 4
This change involves a comprehensive review and revision of EMIS Manual Chapter 4.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
25-16
Graduate
TBD |
Clarify Reporting of FC Record During Graduation Collection
This change updates the reporting guidance in the Student Withdrawal Override (FC) Record to indicate which Withdrawal Reasons are allowable during the Graduation (G) Collection.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-15
Student
TBD |
Updates to Excuses for School Attendance
This change updates the information in the EMIS Manual regarding absences and excuses from school attendance. This reporting guidance will be updated per changes to OAC §3301-69-02 and to remove outdated language.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Policy change |
25-11
Student
TBD |
Clarify Reporting Guidance for Withdrawal Reason 38
This change clarifies the proper use of Withdrawal Reason 38 – Promoted Beyond Max Grade/Entity Closing.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Clarification |
25-10
Student
TBD |
Review and Revise EMIS Manual Section 5.3
This change involves a comprehensive review and revision of EMIS Manual Section 5.3. Outdated language will be removed and reporting guidance for certain attributes will be clarified.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
25-9
Student
TBD |
Review Tuition Type Element Options
This change clarifies the different Tuition Type Element options on the Student Standing (FS) Record.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
25-8
Assessment
TBD |
Remove FY24-Specific OELPA Language
Change 24-14 added FY24-specific reporting guidance for the ALT OELPA to EMIS Manual Section 2.8. This change removes this language.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Correction |
25-6
Student
TBD |
Pre-KG Experience Program Codes Required Reporting
Change 24-60 added a new set of program codes to collect information regarding students' preschool experiences at non-EMIS reporting entities. In FY24, this reporting was optional. This change makes this required reporting starting in FY25.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Policy change |
25-1
Student
TBD |
Remove Program Codes for Outdated Grad Options
This change removes two program codes: 520021 and 520022. These program codes were for graduation options that no longer exist as the students to whom they applied have aged out of secondary education.
This change will be subject to the 90-day comment and review process.
- Detailed EMIS Manual changes
Public comment: TBD
EMIS response to comments: TBD
Public review: TBD
Change final: TBD
|
Process improvement |
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