This page provides updated information related to how the Individuals with Disabilities Education Improvement Act (IDEA) Part-B allocations, including the IDEA Part-B Nonpublic proportionate share amounts, are calculated as well as access to Excel spreadsheets with district allocation information (scroll to bottom for years 2006-2014 Part-B allocations).
The Fiscal Year (FY)14 IDEA Part-B Allocation:
The State of Ohio’s total FY14 IDEA Part-B allocation is generated based on the state's total December child count.
Local Education Agency (LEA) allocation formulary includes the following components:
The LEA's 1998 December Child Count;
A current count of public and private average daily membership (ADM); and
A current count of students living in poverty.
The first component is constant and will not change. LEAs have been receiving this base amount every year since 1998. The last two components will vary from year to year and may cause LEA allocations to increase or decrease depending on what is happening within the district in terms of ADM and poverty counts.
If an LEA did not receive a FY14 Part-B IDEA allocation, this means the Education Management Information System (EMIS) December Child Count data from FY13 showed no students with disabilities (SWD). In order to receive an IDEA Part-B allocation, the LEA must have SWDs currently receiving special education and related services. All LEAs are required to input a December Child Count which includes all pertinent data points related to individualized education programs (IEPs) and evaluation team reports (ETRs) following the statewide EMIS protocols. If the LEA feels that this is an error, please contact the Office for Exceptional Children (OEC) at the number listed on this page and personnel will research and determine next steps.
Allowable Use of IDEA Part-B Funds
Districts receiving IDEA Part B funds are required to be compliant with Elementary and Secondary Education Act (ESEA) and Individuals with Disabilities Education Act (IDEA) regulations. Guidance for districts on the use of IDEA Part B funds may be found here. This document provides detailed information on the options that a district may consider as it develops its program of special education and related services to children with disabilities.
The following two topics present guidance specific to two options districts may consider for supporting their special education programs – the use of Part B funds for allowable replacement of local expenditures and coordinated early intervening services.
Allowable Replacement of Local Expenditures
A district receiving an increased allocation over the prior year’s allocation may use 50% of the increased amount to replace its local expenditures.
Benefits include: reduction of local expenditures and reduction of the district's Maintenance of Effort (MOE) amount.
Exercising this MOE flexibility requires that a district separately account for its use of the freed-up state or local funds to assure the replaced amount was still used for the purpose of supporting activities related to ESEA. Typically, simply using a separate job code in the accounting details provides a sufficient audit trail.
Coordinated Early Intervening Services (CEIS)
Districts are encouraged to utilize up to 15% of their IDEA Part B funds to implement a coordinated early intervening services program. Districts choosing this option may use Part B funds for professional development and the costs associated with providing this educational or behavioral support to non-special education students who are not currently identified as a child with a disability but who are at risk of not succeeding in the general education classroom without additional support.
Please review the Use of IDEA Part B Funds for CEIS guidance document by clicking here for information on program options and restrictions.
Combining MOE Flexibility with CEIS
Districts may choose to implement both MOE Flexibility and CEIS in the same fiscal year. In doing so, a district must be attentive to the fiscal restrictions that each program has on the other. The IDEA Part B Use of Funds Guidance document provides a description of how one program impacts the other as well as offering several examples of the amounts of Part B funds that may be used to implement these two programs simultaneously.
IDEA and Non-public/Private schools
The IDEA assigns responsibility for determining equitable participation to the LEA where the private school is located. Provisions for service are made by the LEA for those students with disabilities attending a private school within their geographic boundaries by providing them with special education and related services, including direct services determined in accordance with 34 CFR 300.137.
Each LEA with private schools within their boundaries will receive a proportionate share calculation, if the private school enters a count of “eligible” students into the Non-public School Service System (NS3). Information regarding the NS3 system can be found in the Comprehensive Continuous Improvement Plan (CCIP) Document Library. The OEC will calculate the proportionate share amount and ensure this is available to the LEA through the CCIP. LEAs can locate the proportionate share amount in the CCIP consolidated application behind the budget details page.
Beginning with FY13, OEC began using NS3 data for determining private schools' counts of “eligible” students. In 2013, NS3 was modified to include elements wherein private schools input the total count of “eligible” SWDs. “Eligible” means a student who has been evaluated (ETR) and found to be a student with a disability. This includes SWDs who are placed in a private school and may not be receiving any special education or related services. PLEASE NOTE: This also includes students who may be attending a private school as part of a scholarship program such as the Autism Scholarship Program (ASP) or the Jon Peterson Special Needs scholarship (JPSNS). ODE has verified this understanding with the United States Department of Education, Office for Special Education Programs (OSEP). How the child enters the private school (e.g., through a scholarship, family pays tuition, etc.), does not matter. If the child has a disability and is parentally placed at a private school, the child must be included in the proportional share calculation for the private schools.
Private schools input the total count of "eligible" disabled students.
LEAs are required to verify the NS3 count information.
LEAs can find more guidance on parentally placed students in private schools at the following link: Students with Disabilities Placed Out of District or Parentally Placed in Chartered and Nonchartered
Please keep in mind
The proportional share calculation is not an amount of money, nor is it a check to the private schools; it is a level of service the public school is required to provide to eligible children with disabilities attending private schools;
Just because private school A generates X amount of proportional share does not mean children receive that level of service. The amount of service (and which children are served) is determined by the LEA;
LEAs are required to meet, on a regular basis, with all the private schools located within their boundaries to discuss levels of needs and services;
SWDs receiving a scholarship may be considered for service as long as the service is not already covered by their IEP.
If the LEA determines it will provide additional services to a SWD who is receiving a scholarship, the LEA must develop a second services plan which details the services to be provided.
If the LEA discovers discrepancies with the private school “eligible” counts and has verified this information with the private school, the LEA should send written request for adjustment, on LEA letterhead, including the actual count of "eligible" students, an explanation of why the correct information was not in the NS3, and what the LEA will do to ensure this error does not happen in the future. Please send this to the address listed in the contact information box on this page.
If the LEA has no private allocation this means the private school within the LEAs boundaries did not report any “eligible” students. Thus a count of zero will produce zero proportional share. If this is incorrect please follow the steps above and indicate why there was no count in the NS3.
Special Education Part-B Allocations
Presented below are Excel spreadsheets for Special Education Part-B Allocations for fiscal years 2006 through 2014. Allocations are listed for districts, community schools, county boards of developmental disabilities, and other schools/agencies and are sorted by IRN number.